HR and Admin Coordinator Iraq Mosul – National Position

Generic responsibilities

These responsibilities shall be the same for all positions with the same title. The responsibilities shall be short and essential. Details belong in the Work and Development plan.

• Ensure adherence with NRC policies, tools, handbooks and guidelines
• Implement delegated support function portfolio according to plan of action
• Prepare and develop status reports as required by management
• Ensure proper filing of documents
• Promote and share ideas for improvement of the support function
• Ensure development and implementation of administrative systems and procedures

Specific Responsibilities

These responsibilities shall be adapted to the particularities of the job location and context, phase of operation, strategic focus and type of programme intervention. This section shall be revised whenever a new employee is hired or the context changes significantly.

Human Resources:

• Implementation of the Global Standards and initiatives at Area Office level (NRC People Management Systems, Talent Management, L&D initiative, Duty of care, PSEA…)
• Implement and train staff in NRC’s HR policies and procedures at the office
• Ensure compliance with NRC policies and the local labour law in all procedures and processes
• Coordinate staff recruitment and exits, introductions, trainings, staff benefits etc. on office level
• Coordinate with relevant partners, suppliers, authorities, lawyers etc.
• Ensure that staff records are up to date and filed appropriately
• Ensure reporting, documenting and payment of staff benefits, social security, taxes etc.
• Prepare periodic HR reports
• Advice and support line manager in HR processes
• Prepare staff payroll information and payroll
• Strengthen training and inductions / on boarding and off boarding.
• Strengthen the recruitment processes ensuring adherence to the minimum standards

Administration:

• Office and accommodation management: (offices, residences and guesthouse).
• Premises contracts (office stationery) in close cooperation with Logistic.
• Area Office documentation: AO filing tree, NRC official documents (registration, legal services and documentation
• Work permit, and visa (for staff, guest and consultancies)
• Staffing responsibilities or service contractors for: cleaners, receptionist, maintenance,

Contract Duration: 1 year

Duty Station: Duhok/Nineveh – Iraq

Health Insurance is provided

Salary: G7/S1, According to NRC’s Iraq salary scale and terms and conditions.

Female candidates are strongly encouraged to apply

NRC is an equal opportunity employer and aims to have staffing diversity in terms of age, gender, ethnicity, nationality, and physical ability.

About Us

For more information please read the Job Description

The Norwegian Refugee Council (NRC) is an independent humanitarian organisation helping people forced to flee. We work in crises across more than 31 countries, providing emergencies and long-term assistance to millions of people every year. We stand up for people forced to flee, advocating their rights. NORCAP, our global provider of expertise, helps improve international and local ability to prevent, prepare for, respond to and recover from crises. NRC also runs the Internal Displacement Monitoring Centre in Geneva, a global leader in reporting on and advocating for people displaced within their own country.

Employment with NRC may lead to employment in or deployment to Regions, Countries, Areas or Offices that may be host to considerable health, safety and security risks. NRC takes this very seriously and we have procedures in place to reduce known risks, but will never be able to take away all risks.

NRC is an equal opportunities employer and aims to have staffing diversity in terms of age, gender, ethnicity, nationality and physical ability.