Health systems management/governance expert/organizational performance expert and Team Leader

Purpose: This is for external independent review and verification/validation of progress made on the milestones as laid out in the KEMSA Reforms Implementation Letter No [HPN-KEMSA-2] (IL) to the Development Cooperation Framework Agreement through the achievement of the activities therein. The findings from the third-party verification are expected to further inform the conditional planned gradual/phased USAID return to KEMSA.

Background:

The KEMSA Reforms Implementation Letter No [HPN-KEMSA-2] (IL) was signed on November 21, 2022, between USAID and the GoK. The IL set forth the agreement and commitment between USAID and the GOK, acting through the National Treasury and Ministry of Health (MoH), to partner, collaborate, and cooperate with respect to implementing agreed-upon reforms in KEMSA required for a gradual and phased USAID transition back to KEMSA.

The agreed-upon reform program support for KEMSA is to improve efficiency, transparency, integrity, and accountability, and to address and mitigate vulnerabilities and risks in the procurement, warehousing, and distribution of medical supplies and commodities. The IL requires the performance measurement of progress made relating to the reforms through the achievement of the milestones as laid out in the KEMSA Reforms Framework.

The agreed milestones, outcomes, and success measurement factors in the areas of: Operational Analysis; Enterprise Resource Planning (ERP) and Implementation; Good Distribution Practice (GDP); Management Control Implementation; Supply Vendor Management; End-to-End Visibility of Health Products and Technologies (HPT) Supply Chain; Procurement; Distribution Management (Electronic Proof of Delivery); Governance and Oversight; Accountability; Warehousing; Human Resources; and Financial Management Reforms.

Upon signing of the IL, KEMSA established a secretariat to oversee the day-to-day implementation of the activities and maintain documentation of the achievements under each milestone. In addition to the Secretariat, a Technical Working Group (TWG) with representation from KEMSA, MOH, and USAID was established to develop the work plan and the M&E framework and additionally closely monitor the overall implementation. The group meets bi-weekly or as and when necessary to review the progress of the implementation of the various milestones/activities. For purposes of ensuring that the implementation of the reforms milestones/activities are kept on track and within the agreed framework, an Oversight Committee was also established. The Oversight Committee has membership drawn from: KEMSA, USAID, CDC, and MOH and meets monthly to receive implementation status and progress reports as compiled by the TWG& Secretariat.

Approach & timeline:

The milestones/activities verification/validation exercise will be conducted by a team of 4 external independent experts working/engaged through a USAID contracted Firm for ease of coordination. Each expert will focus on the specified milestones/activities, tasks, and deliverables under Phase 1 of the KEMSA Reforms Framework. The combined total LOE is forty (40) working days. However, the exercise is expected to be concluded within approximately twenty (20) working days since the verifiers are expected to work concurrently.

Composition:

The following is the proposed composition of the expertise sought for the Third-party Verification of the KEMSA IL:

1. Health systems management/governance expert/organizational performance expert – Team leader
2. Supply chain logistician
3. Supply chain GDP accredited auditor/inspector
4. Procurement Expert

Qualifications/requirements

Suitable experts will be either a nationally or internationally hired as a Team and who meets the requirements specified below:

1. Health systems management/governance expert/organizational performance expert and Team Leader

Required Knowledge and Experience

• Master’s degree or equivalent in Public Health (Health Systems), Health Systems Management, Business Administration, or related field
• Strong skills in project management, performance measurement, and governance expertise
• Over 5-7 years of relevant experience with proven national/international experience in project management, organizational development, leadership, and governance
• Excellent interpersonal skills with the ability to negotiate with and convince officials with tact and diplomacy
• Excellent command of written and spoken English
• Work experience in developing countries
• Proven experience in leadership/leading teams
• Experience and being conversant with public sector programs/projects will be an added advantage

1. Supply chain logistician

Required Knowledge and Experience

• Master’s degree or equivalent in Supply Chain Logistics, Business Administration, Procurement, Supply Chain Management or related field
• Deep knowledge and experience in Procurement and Logistics business domain; including physical and financial inventory management, shipping, distribution, warehouse management
• Excellent command of written and spoken English
• Work experience in developing countries
• A professional certification in logistics or supply chain will be an added advantage

1. Supply chain GDP accredited auditor/inspector

Required Knowledge and Experience

• Degree in Pharmacy, Medicine, Nursing or any other relevant field of Health, supply chain, logistics management or related field;
• Must be certified as Pharmaceutical Inspector or Accredited HPT -GDP Auditor
• A minimum of 5 years of working experience
• Deep knowledge and experience in HPT-GDP inspections or audits
• Experience in the WHO Medicines Quality Assurance (MQAS), rules and procedures
• Excellent command of written and spoken English
• Work experience in developing countries

1. Procurement Expert

Required Knowledge and Experience

• Degree in Procurement, Supply Chain Management (Procurement) or related field;
• A minimum of 5 years of progressively responsible experience in procurement and supply chain management with a focus on the implementation of ERP Systems, e-procurement solutions, and business process analysis or related area;
• Deep knowledge and experience in Procurement and Logistics business domain, including procurement, tendering, physical and financial inventory management, shipping, distribution, warehouse management
• Excellent command of written and spoken English.
• Work experience in developing countries
• Experience in public sector procurement systems will be an added advantage