Health, Safety and Security Coordinator

TITLE: HSS (Health, Safety & Security) Coordinator

TYPE: Job

DEPARTMENT: Safety & Security

DIVISION: HIAS Kenya

RECRUITMENT MANAGER: Country Director

SUPERVISOR: Country Director as line manager, Regional Safety & Security Manager as technical manager

LOCATION: Nairobi with frequent travel to program sites

START DATE: December 8, 2022

END DATE: September 14, 2023 (renewable contract subject to availability of funds and performance)

GRADE: 8

JOB SUMMARY

The Health Safety and Security (HSS) Coordinator is the content expert and reference point for health, safety, and security at national level. He/She works under the direct supervision of the Country Director of HIAS Kenya, and the technical supervision of the Regional Safety & Security Manager for Africa and Eurasia. The HSS Manager is responsible for managing the global and regional HSS Management system and maintain and enhance the national HSS structure, plans and processes in order to support efficiently HIAS programs in Kenya.

ESSENTIAL FUNCTIONS:

Responsibilities

• Ensure legal compliance to any occupational health, safety and security legislation and duty of care
• Development and implementation of HIAS HSS Management System at national level
• Conduct ongoing health, safety, and security risk assessments (SRA) and oversee implementation of risk mitigation measures including conducting site-specific health, safety and security reviews of HIAS offices and other program-related sites, as well as advise on the location of new sites.
• Monitor, assess and report on HSS risk management, traveler safety, duty of care and compliance with policy, standards and processes.
• Facilitate security plans in accordance with HIAS standards and the use of existing templates, forms and processes.
• Provide regular safety updates and briefings to staff, including visitor briefings and onboarding procedures for new staff members.
• Supervise and manage any security services if applicable.
• Promote international standards on traveler HSS to and from the national office and ensure compliance with travel management policy.
• Keep records related to development and compliance.
• Working with HIAS operations managers in Kenya, design and implement travel management and fleet management processes within the country.
• Communicate with other team members to ensure the team knows how to identify health risks, how to protect against illness, injury and stress, and how to get appropriate medical help or treatment; Provide support to the HR department on staff health issues, as required.
• Ensure that operational plans and budgets reflect responsibilities for management, training, assistance, safety and well-being of staff.
• Create systems to manage HSS risks associated with Kenya’s expatriate population in coordination with the Regional Safety and Security Director for Africa and Eurasia.
• Manage a HSS related budget to ensure prudent utilization and effective monitoring of the same.

Training

• Strengthen the HSS awareness and skills of all staff.
• Support, training, control and development of HSS staff in all offices (Focal points)
• Promote the integration of HSS into operations so that administration and programs are strengthened without impeding their functioning.
• Design and implement training and exercises for security awareness, standard operating procedures, alternative plans and emergency response measures.
• Act and collaborate with management and programs to strengthen stakeholder actions and onboarding approach.
• Be an active part of the national leadership team.
• Work with the management team on their role in relation to security and duty of care and assist them in integrating HSS into each area of operations.
• Represent HIAS externally and in inter-agency forums as requested or required by the Country Director, potentially including the following activities:
  • Attend cross-cutting coordination meetings on HSS in Nairobi;
  • Build HSS relationships with partners;
  • Engage with government partners;
  • Create HSS forums where they are not yet present.

Threats and Incident management at the national level

• Communicate current and foreseeable HSS threats to the country director, HIAS staff in Kenya and to Regional Safety and Security.
• Establish a National Incident and Emergency Management Plan in coordination with Regional Safety & Security. Once the ERP is created, act as responsible for training staff on their responsibilities in a crisis.
• Ensure that threats that may impact HIAS operations or personnel at the national level have been formally communicated accurately, succinctly and in a timely manner to HIAS headquarters’ management, personnel, and ELT.
• Oversee the management of incident information during a critical event and retain all current notes, records, and information.
• Encourage and train staff and supervisors to actively report threats and incidents.
• Report and update incidents using established protocols.
• Conduct incident data analysis and share information with national management and Regional Safety and Security.

QUALIFICATIONS AND COMPETENCIES REQUIRED

Qualifications

For the purposes of the position, the person must be able to perform each essential task or function satisfactorily. The conditions listed below reflect the knowledge, skills and/or abilities required. Reasonable accommodations may be made to enable persons with disabilities to perform essential functions.

• A minimum of five years’ professional experience in a related field, preferably with a humanitarian organization
• In-depth knowledge of HSS risk management conditions for international humanitarian assistance organizations
• In-depth knowledge of national legislation and international standards in relation to HSS and Risk management
• Previous experience working in volatile and complex environments
• An excellent understanding of humanitarian reception procedures and methodologies
• Demonstrated ability to work in diverse and multicultural teams to achieve common goals
• Collaborative and team-oriented
• Excellent interpersonal, oral and written communication and negotiation skills
• Excellent judgment
• An ability to rally around a culture of HSS awareness
• In-depth knowledge and understanding of country-specific environment.

Education

• Bachelor’s degree or equivalent degree in a related field

Fluency

• Fluency in oral and written in English.
• Ability to read, analyze and interpret general trade periodicals, professional journals, technical procedures or government regulations
• Ability to write reports and maintain professional correspondence
• Ability to present information effectively and answer questions from groups of leaders.

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RECRUITMENT PROCESS

We are committed to a fair and respectful recruitment process, and we make every effort to respond to each candidate. We value communication and transparency with all candidates, even those who are not moving forward.

Here is an overview of our recruitment process:

Step 1: Submit your application!

Step 2: Telephone selection with a member of the human resources staff.

Step 3: Interview with the hiring manager.

Step 4: Interview with a panel of HIAS employees.

Step 5: Reference check.

Step 6: Offer and background check.

Step 7: Start your career path with HIAS!

Note: Some of our hiring processes may vary, and not all candidates will go through every step.

ORGANIZATIONAL CONTEXT:

More than a hundred years ago, the Jewish community founded HIAS (originally the Hebrew Society for Immigrant Aid) in New York City, the gateway for immigrants to America. Supporting Jews fleeing persecution and poverty in Eastern Europe, our founders were guided by the traditions, texts and history of the Jewish people – a history of oppression, displacement and diaspora. Since then, HIAS has helped generations of Jews facing violence because of their identity, and HIAS remains committed to helping Jewish refugees everywhere. Today, HIAS customers come from different faiths, ethnicities and backgrounds, as do our staff. We bring our experience, history and values to our work on five continents, ensuring that today’s refugees receive the vital services and opportunities they need to thrive.

HIAS is a learning community, committed to diversity and inclusion. We do our work with integrity, accountability, transparency, and a commitment to the highest ethical standards. We are looking for employees from diverse backgrounds and life experiences to join our teams located in the United States and around the world. People who identify as BIPOC, people with disabilities, LGBTQ+ people, and people with lived experience of forced displacement or immigration are all encouraged to apply. We are committed to building a diverse workforce that reflects our vision, mission, and values.

VISION:

HIAS stands for a world in which refugees find welcome, safety and opportunity.

MISSION:

Building on our Jewish values and history, HIAS provides vital services to refugees and asylum seekers around the world and defends their fundamental rights so they can rebuild their lives.

VALUES:

Reception

We welcome the stranger

Justice

We seek justice

Empathy

We approach our clients with compassion

Cooperation

We believe in changing the world through partnership

Courage

We act with courage to build a better world

Resilience

We adapt and thrive, continually demonstrating our resilience.

DIVERSITY:

HIAS is committed to providing a diverse and inclusive workplace. All qualified applicants will be considered for employment regardless of race, colour, national origin, ethnic origin, ancestry, citizenship status, religious creed, age, sex, gender, sexual orientation, physical disability, mental disability, medical condition, genetic information, marital status, registered domestic partner or civil union status, family status, pregnancy, childbirth, military status, protected veteran status, political orientation or any other legally protected status.

SAFEGUARDING:

HIAS is committed to protecting children, vulnerable adults and all other persons from any harm caused directly or indirectly as a result of their contact with HIAS. We will not tolerate sexual exploitation, abuse or any form of child abuse or neglect by our staff or associated personnel. All applicants for a position within HIAS will be required to sign and adhere to HIAS’ Code of Conduct and Protection Policies. All job offers will be subject to satisfactory references and appropriate checks, which may include criminal records. HIAS also participates in the Inter-Agency Misconduct Disclosure Scheme. In accordance with this program, we will ask previous employers of applicants for information about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents investigated when the candidate left their employment. Similarly, HIAS will share this information when other organisations inquire about current and former HIAS staff as part of their recruitment process. By submitting an application, the candidate confirms his understanding of these recruitment procedures.

How to apply

Please submit a cover letter and resume through the link Health Safety and Security Coordinator HIAS Kenya – Careers At HIAS Inc. (hrmdirect.com) quoting the position title: Safety and Security Coordinator on the subject. Indicate your salary expectation as well.

Closing Date: 30th November 2022

Important: Only shortlisted candidates will be contacted.

HRTK is an equal opportunity employer, does not charge candidates for recruitment and dissociates itself from any entity defrauding candidates.