Head of Resources Management

Position Title: Head of Resources Management

Duty Station: Maputo, Mozambique

Classification: Professional Staff, Grade P4

Type of Appointment: Fixed term, one year with possibility of extension

Estimated Start Date: As soon as possible

Closing Date: 16 June 2022

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at www.iom.int/diversity.

Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.

For the purpose of this vacancy, the following are considered first-tier candidates:

1. Internal candidates
2. External female candidates:
3. Candidate from the following non-represented member states:

Antigua and Barbuda; Aruba (Netherlands); Botswana; Cabo Verde; Comoros; Congo (the); Cook Islands; Cuba; Curaçao; Fiji; Grenada; Guinea-Bissau; Guyana; Holy See; Iceland; Kingdom of Eswatini; Kiribati; Lao People’s Democratic Republic (the); Latvia; Libya; Madagascar; Marshall Islands; Micronesia (Federated States of); Montenegro; Namibia; Nauru; Palau; Saint Kitts and Nevis; Saint Lucia; Saint Vincent and the Grenadines; Samoa; Sao Tome and Principe; Seychelles; Solomon Islands; Suriname; The Bahamas; Timor-Leste; Tonga; Tuvalu; Vanuatu

Second tier candidates include:

All external candidates, except candidates from non-represented member states of IOM and female candidates.

Context:

Under the direct supervision of the Chief of Mission and the technical supervision of the Senior Regional Resources Management Officer in Pretoria, South Africa, and in cooperation with the relevant units at Headquarters (HQs), administrative Centres (Manila Administrative Centre (MAC) and Panama Administrative Centre (PAC)) and Regional Resources Management Unit in Regional Office (RO),Pretoria, South Africa, the successful candidate will be responsible and accountable for managing, coordinating and monitoring the administrative, budgetary, financial, human resources, procurement/logistics and Information and Communications Technology (ICT) functions of the Country Office and its Sub-Offices.

Core Functions / Responsibilities:

1. Supervise and lead the management of the treasury by forecasting cash flows according to CO activities and its Sub-Offices. Monitor and control funds disbursed; ensure that funding is received and disbursed in accordance with donor agreements and internal control procedures.
2. Participate in the Management Team in the development and implementation of short and long-term management objectives and goals and provide advice on management-related issues. Liaise with Programme Managers regarding current and future levels of funding or activities.
3. Analyze financial performance of projects, oversee the budget control process and analyse variances between budget and actual expenditures. Take proactive action to prevent projects from going into deficit.
4. Undertake duty travel to provide guidance on resource management functions; establish controls and procedures; resolve and provide guidance on resource management problems/issues; and build resources management capacity at the Country Office and in Sub-Offices.
5. Develop and implement relevant operational control systems to strengthen internal controls to safeguard the Organization’s assets, programme reputation and prevent fraud and mismanagement, and create Standard Operating Procedures (SOPs) with regular quality control review.
6. Establish and maintain strong contact with governmental, intergovernmental, and other partner entities and ensure the smooth implementation of IOM operations at all levels.
7. Formulate or coordinate the formulation of budget and financial plans, the annual budget for the Country Office, forecasts, and histories of performance. Monitor budget control and implementation and analyse variances between budget and actual expenditures. Take the lead in the development and preparation of budgets for new projects and programmes.
8. Supervise and manage the Human Resources function and take action on recruitment and personnel administration of staff in the Country Office. Apply Human Resources (HR) policies, rules and regulations and take appropriate action for resolving difficult or sensitive cases in consultation with the COM and SRRMO.
9. Provide advice to the CoM on CO training needs, and coordinate on assessing professional development opportunities, plans and resource requirements.
10. Supervise and manage the procurement and logistics services, including contracts with suppliers of goods and services and related administrative authorities; manage the fleet of vehicles and the maintenance of the premises as well as the functioning of all support services at the Country Office.
11. Supervise and manage the ICT team ensuring that the Country Office and its Sub-Offices have all the ICT needs and support to enable staff discharge their duties without difficulty.
12. Represent the Organization at UN meetings such as the UN Operations Management Team(OMT) or ONE UN working groups.
13. Perform such other duties as may be assigned.

Required Qualifications and Experience:

Education

• Master’s Degree in Finance, Accounting, Business Administration or a related field from an accredited academic institution with seven years of relevant professional experience; or,
• University Degree in the above fields with nine years of relevant professional experience.
• Professional certification as chartered accountant (CA) or certified public accountant (CPA), Chartered Institute of Management Accountants (CIMA), or Association of Chartered Certified Accountants (ACCA) will be a distinct advantage.

Experience

• Experience with international institutions knowledge of International Public-Sector Accounting Standards (IPSAS) and SAP is highly desirable;
• Experience in financial management, accounting and budgeting;
• Experience in human resources management;
• Experience in managing complex resource management functions and large team;
• Solid experience in managing resources in Emergency Missions,
• Experience with internal control assessment, internal and/or external/project audits;
• Good understanding of Procurement as well as Logistics;
• Field experience a plus, including in liaising with governmental and diplomatic authorities as well as with international institutions; • Familiar with the region is an advantage.

Skills

• Familiarity with financial oversight and public administration;
• Knowledge of International Public Sector Accounting Standards (IPSAS) and SAP is highly desirable;
• Knowledge of IOM/UN accounting systems, software and procedures, Common Systemregulations, policies and procedures are a distinct advantage;
• Demonstrated ability to act independently, exercise sound judgment and work under pressure;
• Ability to prepare clear and concise reports.

Languages

IOM’s official languages are English, French, and Spanish.

External applicants for all positions in the Professional category are required to be proficient in English and have at least a working knowledge of one additional UN Language (French, Spanish, Arabic, Russian or Chinese).

For all applicants, fluency in English is required (oral and written). Working knowledge of Portuguese is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Notes

Accredited Universities are the ones listed in the UNESCO World Higher Education Database (https://whed.net/home.php).

Required Competencies:

Values – all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 3

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators level 3

• Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.
• Empowering others & building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.
• Strategic thinking and vision: works strategically to realize the Organization’s goals and communicates a clear strategic direction.

IOM’s competency framework can be found at this link.

https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.pdf

Competencies will be assessed during a competency-based interview.

Other:

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates endorsed by the Appointments and Postings Board will remain eligible to be appointed in a similar position for a period of 24 months.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances. Subject to certain exemptions, vaccination against COVID-19 will in principle be required for individuals hired on or after 15 November 2021. This will be verified as part of the medical clearance process.

Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.