Head of Programme Support Unit (P3) Maputo, Mozambique

Position Title: Head of Programme Support Unit

Duty Station: Maputo, Mozambique

Classification: Professional Staff, Grade P3

Type of Appointment: Fixed term, one year with possibility of extension

Estimated Start Date: As soon as possible

Closing Date: 26 February 2024

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at www.iom.int/diversity.

Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.

For the purpose of this vacancy, the following are considered first-tier candidates:

1. Internal candidates
2. Candidates from the following non-represented member states:

Antigua and Barbuda; Barbados; Botswana; Cabo Verde; Comoros; Congo (the); Cook Islands; Dominica; Fiji; Grenada; Guinea-Bissau; Holy See; Iceland; Kiribati; Lao People’s Democratic Republic (the); Madagascar; Marshall Islands; Micronesia (Federated States of); Namibia; Nauru; Palau; Saint Kitts and Nevis; Saint Lucia; Solomon Islands; Suriname; The Bahamas; Tonga; Tuvalu; Uzbekistan; Vanuatu

Second tier candidates include:

All external candidates, except candidates from non-represented member states.

Context:

Under the overall supervision of the Chief of Mission (CoM) and the direct supervision of the Deputy Chief of Mission (DCoM), the Head of Programme Support Unit will be responsible for managing the Programme Support Unit (PSU), which provides crosscutting support for project development, Monitoring and Evaluation (M&E), reporting, data analysis, knowledge management, external communications, and donor relations in IOM Mozambique. They will ensure fluid communication among the different IOM Mozambique programmes, while mainstreaming global processes in all programmatic areas.

Core Functions / Responsibilities:

1. Provide advice, guidance and inputs to support the development of new programmes/projects, that (a) comply with institutional and donor requirements and (b) are aligned to the IOM strategic plan and relevant national and regional polices/frameworks, in close coordination with the Chief of Mission, Deputy Chief of Mission, Regional Office including Regional Thematic Specialists, relevant programme managers, resource management unit, governmental authorities as well as partners’ organizations.
2. Ensure support to all units on project development, monitoring implementation, reporting, data and knowledge management, communication and administration.
3. Identify potential funding sources among government and non-government donors, in line with IOM’s overall strategy in the country, liaise with donor counterparts, in coordination with the DCoM and Heads of Units, to discuss programme and project possibilities, and participate in raising funds for new projects/programmes.
4. Oversee the effective monitoring and reporting on the implementation of IOM Mozambique’s projects to donors in coordination with the DCoM, Heads of Units and relevant Programme Managers and ensure timely submission of quality project reports for compliance with existing project agreements.
5. Supervise knowledge management and promote information-sharing and coordination among all project teams, aligned to IOMs Knowledge Management Strategy.
6. Lead initiatives to ensure the effective communication of migration data and ensure quality control of essential data products. Ensure the efficient and timely delivery of key information.
7. Identify emerging issues, develop talking points, communication material, and produce other types of documents as required.
8. Act as a focal point of the Country Office (CO) and coordinate and respond to internal inquiries from Headquarters and regional office as requested by the CoM.
9. Maintain frequent formal and informal contacts with IOM colleagues in HQ, Regional, and Country Offices, ensuring that proper coordination is conducted.
10. Contribute to the organization of relevant IOM Mozambique events, such as donor briefings, International Migrants Day, Global Migration Film Festival, and others.
11. Support the coordination of the UN Network for Migration (UNNM) in Mozambique and ensure the PSU acts as its secretariat.
12. Keep abreast of policies, international standards, specific developments in the region, on the one hand, and other relevant migrant populations on the other, particularly the protection of vulnerable people to improve future coordination.
13. Supervise and lead a multi-cultural team.
14. Perform such other duties as may be assigned.

Required Qualifications and Experience:

Education

• Master’s degree in Political or Social Sciences, Statistics, International Relations, or a related field from an accredited academic institution with five years of relevant professional experience; or,
• University degree in the above fields with seven years of relevant professional experience.

Experience

• Professional experience in an international organization in data analysis and project development, implementation, reporting and evaluation;
• Substantive experience in dealing and supporting migrant organizations and in promoting and implementing migration policies; and,
• Experience in writing papers, briefings, articles, and with own work published.

Skills

• Good level of computer literacy;
• Excellent drafting skills;
• Solid knowledge of results-based project development, planning and implementation;
• Familiarity with inter-agency coordination mechanisms and processes could be an advantage;
• Thorough knowledge of migration matters;
• Excellent knowledge of migration data;
• Proven expertise in project development with a research component, fundraising, collaboration with other international organizations and network/partnership building;
• Proven expertise in intergovernmental processes and liaison with Civil Society Organizations (CSOs) and other organizations; and,
• Familiarity with inter-agency coordination mechanisms and processes could be an advantage, especially the UN Network on Migration.

Languages

IOM’s official languages are English, French, and Spanish. All staff members are required to be fluent in one of the three languages.

For this position, fluency in English is required (oral and written). Working knowledge of Portuguese is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Notes

Accredited Universities are the ones listed in the UNESCO World Higher Education Database (https://whed.net/home.php).

Required Competencies:

Values – all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators level 2

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators level 2

• Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
• Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
• Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
• Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
• Humility: Leads with humility and shows openness to acknowledging own shortcomings.

IOM’s competency framework can be found at this link.

https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.p df

Competencies will be assessed during a competency-based interview.

Other:

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates endorsed by the Appointments and Postings Board will remain eligible to be appointed in a similar position for a period of 24 months.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and background verification and security clearances. Subject to certain exemptions, vaccination against COVID-19 will in principle be required for individuals hired on or after 15 November 2021. This will be verified as part of the medical clearance process.

Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.