Head of Base Odessa – Ukraine

INTERSOS is an independent humanitarian organization that assists the victims of natural disasters, armed conflicts and exclusion. Its activities are based on the principles of solidarity, justice, human dignity, equality of rights and opportunities, respect for diversity and coexistence, paying special attention to the most vulnerable people.

Terms of reference

Job Title: Head of Base Odessa

Code: SR-60-2538

Duty station: Odessa, with frequent field visits to other locations

Starting date: 29/08/2022

Contract duration: untill 31/12/2022

Reporting to: Head of Mission

Supervision of: national staff

Dependents: Non-family duty station

General context of the project

INTERSOS is an independent humanitarian organization that assists the victims of natural disasters, armed conflicts and exclusion. Its activities are based on the principles of solidarity, justice, human dignity, equality of rights and opportunities, respect for diversity and coexistence, and paying special attention to the most vulnerable people.

The war broke out in Ukraine in March 2022. Since then, millions of people have fled to the neighbouring countries, raising a big concern on how to manage such an immense flux of people. In order to support refugees, INTERSOS is setting up an emergency response operation in Poland, Moldova and Ukraine.

General purpose of the position

The Head of Base oversees the operations, budgets and partnership in Odessa Oblast.

Supervise Administration, HR and Logistics units in area of activities, ensuring operations quality, strategic planning, growth and strong external and internal representation and advocacy.​

Main responsibilities and tasks

• Oversee logistics, procurement, administration, finance and HR operations on site aiming to improve operations systems and processes
• Manage accountability of Administration and operations actions
• Support security analysis and Head of Mission in updating security documents in the field base and in any other security-related tasks
• Represent INTERSOS in cluster and Coordination meetings and support Head of Mission in donors relations
• Replace Head of Mission in his/her absence (breaks, leave, training, illness, etc.
• Support Head of Mission on promotion of accountability and commitment to INTERSOS charter and prevention on power of abuse
• Support coordination of emergency interventions
• Motivate and lead staffs
• Support the Grant writing process
• Cooperate with Logistics Coordinator for any logistic and procurement-related tasks in the field base
• Cooperate with Finance Coordinator for the supervision of financial and administrative aspects in the field base
• Cooperate with HR Coordinator and HR Manager for the implementation of HR procedures at field level
• Support project field staffs in the field base in the optimal and efficient administration and logistics organization for a smooth implementation of projects

Required profile and experience

Education

• Relevant higher education

Professional Experience

• Minimum 3 years of professional experience in management of humanitarian project/programme, including financial management and logistics responsibilities
• Minimum 1 year experience in implementation of multi-sector humanitarian programming
• Minimum 1 year experience in security context analysis and management
• Experience in opening bases in humanitarian contexts is an asset

Professional Requirements

• Proven managerial and representation experience
• Excellent communication skills as well as strong writing and reporting skills.
• Good adaptability and interpersonal skills
• Networking
• Knowledge of guidelines of the most common humanitarian institutional donors

Languages

• English
• Russian, or Ukrainian desirable

Personal Requirements

• Strong representation and negotiation skills
• Ability to ensure quick quality delivery in stressful environment
• Ability to adhere to deadlines and respect line management
• Interpersonal skills: communication, diplomacy and problem-solver
• Leadership, people management and development
• Practical, organization and problem solving