Grants Management Coordinator

DRC has been responding to various humanitarian crises in Lebanon since 2004, working with Palestinian, Iraqi and Syrian refugees. DRC received registration from the Ministry of Interior in 2011, and since then has focused primarily on responding to the Syrian refugee crisis in Lebanon and the resulting impact on Lebanese host community. DRC Lebanon’s focus is to ensure that we are able to respond to critical emerging humanitarian needs whilst improve the living conditions of displacement-affected populations and contribute to the achievement of durable solutions. With an annual portfolio of $12million, and with approximately 200+ staff, DRC is focusing its response in protection and economic recovery (Ec-Rec) sector in Bekka, North Lebanon and Beirut. DRC is also contributing to the evidence base and coordination structures in country through our Evidence Generation and referral information management (RIMs) teams.

About the job

Overall responsible for grants management within the country team. This includes facilitating and supporting the development of high-quality funding proposals, in compliance with donor and internal DRC rules and regulations, responsible for donor reporting, information management and grants management capacity-building efforts. The post holder is also responsible for providing regular support and guidance to project cycle management and program strategy; advising and supporting field teams to ensure the successful implementation of all activities.

Your main duties and responsibilities will be:

Grant Management

• Develop and maintain overview of all grants, donor requirements, rules and regulations, and internal and external deadlines and support implementing teams to ensure full compliance.
• Oversee and refine grants and contract management systems and processes. This includes updating, streamlining, and disseminating grants management tools and resources.
• Ensure quality information management through regular maintenance of grant files, updating internal DRC documentation and other grant unit tools.
• Conduct regular donor mapping exercises and support the Head of Programmes in identifying new funding opportunities in line with the country programme strategy.
• Draft, review and provide support in the negotiation of project agreements, including sub-agreements, teaming agreements and memoranda of understanding.
• Organize and facilitate grant opening, review, and closing meetings; ensuring key actions agreed are documented, shared and followed up.
• As and when required, act as the focal point to donor queries (as delegated by HOP).
• As and when requested, support external donor audits and donor monitoring visits.
• Responsible for day to day supervision of the national Grants Officer.

Proposal & Reporting

• Support the HOP to plan and coordinate the development of high-quality project proposals, including narratives, budgets, budget narratives, work plans, staffing lists, and other required annexes. This means compiling and reviewing all documents before sending to HOP as well as HQ/Region for sign off.
• Lead donor reporting processes by coordinating, compiling, editing and providing feedback to ensure the development of high-quality narratives and timely submissions.
• Lead application process and ensure compliance regarding no or cost extensions, amendments, top-ups, reallocations etc.
• As and when requested, attend donor meetings, upon request by the Head of Programme.

Programme learning, knowledge management and strategy

• Document, analyze, and share learning from proposal and reporting processes, and compliance with donor rules and regulations.
• Support induction processes to new staff and provide regular refresher trainings and updates on donor rules and regulations.
• Contribute to PCM trainings and usage of PCM tools in collaboration with MEAL Specialist.
• Responsible for maintaining and updating DRC’s online Grants Management System (GMS) platforms and establish and manage country trackers.
• Ensure learning from donor grants is captured, consolidated and disseminated, contributing to knowledge building and sharing within Lebanon and globally to influence policies and programme planning (where necessary). This includes ensure that regular grants closure meetings are taking place
• Responsible for drafting donor strategy in conjunction with Technical Advisors and HoP.
• Prepare necessary documentation, such as reports, presentations and organizational documentation, to share with DRC stakeholders, including briefings for DRC staff and external entities requesting information on DRC’s programmes.

About you

To be successful in this role we expect you to have a Master’s degree in political science, international development, economics or other relevant field.. Moreover, we also expect the following:

• 3 years of relevant experience in grant management/coordination, programme development, fundraising in humanitarian settings with INGOs.
• Solid experience in the compilation of donor proposals, modification requests and reports; with practical experience in working with UNHCR, IOM, DFID, EUTF, ECHO, DANIDA, etc.
• Knowledge of donor rules and regulations.
• Demonstrated ability to prioritize large workloads, to consistently meet deadlines and adapt in a complex and challenging work environment.
• Excellent communication, coordination, influencing and interpersonal skills.
• Demonstrate ability in thinking creatively and practically to improve the quality of projects.
• Demonstrate ability in analytical and critical thinking with the ability to work operationally without losing sight of the strategic goal.
• Strong project management and planning skills: with good skills in managing related data analysis.
• Conversant in proposal writing with effective communication skills including fluency (speaking and writing) in English and in excel.
• Ability to lead and work within a multi-cultural/diverse team.
• Commitment to Humanitarian principles and DRC values.

In this position, you are expected to demonstrate DRC’ five core competencies:

Striving for excellence: You focus on reaching results while ensuring an efficient process.

Collaborating: You involve relevant parties and encourage feedback.

Taking the lead: You take ownership and initiative while aiming for innovation.

Communicating: You listen and speak effectively and honestly.

Demonstrating integrity: You uphold and promote the highest standards of ethical and professional conduct in relation to our values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment.

We offer

Contract length: 12 months

Band: G1 Non Management

Start date: October 2022

Salary and conditions will be in accordance with Danish Refugee Council’s Terms of Employment; please refer to drc.ngo under Vacancies. For questions regarding the vacancy please contact [email protected]