Grants and Reporting Manager

Title: Grants and Reporting Manager

Department: Program Quality and Development

Location: Jordan – Amman with travel to the field.

Reporting to: WOS Deputy Country Director – Program Quality

Direct reports: None

Technical reports: INCLUDE

ABOUT Relief International

Relief International (RI) is a leading nonprofit organization working in 16 countries to relieve poverty, ensure well-being and advance dignity. We specialize in fragile settings, responding to natural disasters, humanitarian crises and chronic poverty.

Relief International combines humanitarian and development approaches to provide immediate services while laying the groundwork for long-term impact. Our signature approach — which we call the RI Way—emphasizes local participation, an integration of services, strategic partnerships and a focus on civic skills. In this way, we empower communities to find, design and implement the solutions that work best for them.

RI includes the four corporate members of the RI Alliance: RI-US, RI-UK, MRCA/RI-France and RI-Europe. Under our alliance agreement, we operate as a single, shared management structure.

Position Summary

The WOS Grants & Reporting Manager (GRM) will report directly to the WOS Deputy Country Director – Program Quality. The position will play a key role in the development and submission of RI’s new programs and donor reporting according to the established standard procedures and donor guidelines. The GRM will work closely with the relevant WoS technical advisors and support function focal points in Amman and the hubs key leadership focal points (programs and support functions), in addition to the regional and headquarter focal points. With support from the DCD-PQ, the GWM will also be providing capacity building to hubs’ level staff involved in grants and reporting for both RI and partners.

ESSENTIAL RESPONSIBILITIES AND DUTIES

Reporting

• Maintain an up to date calendar of all projects report obligations in coordination with relevant stakeholders within the mission and with the Regional Support Office
• Follow up with the heads of programs, technical advisors and MEL and other support function focal points on the progress of project implementation and the collection of data according to the means of verification;
• Coordinate the collection of information and in collaboration with hubs team members and other key staff in WOS, lead the drafting of high quality donor reports which are to be shared in a timely manner with the Regional Support Office for verification prior being submitted to the donors;
• Ensure that the reports are submitted through donor reporting web-portals where this is applicable (e.g. GMS, ATLAS, etc.).
• Coordinate with the Advocacy and communications manager to ensure quality success stories are included in the donors’ reports.

Program Development

• Establish and maintain funding opportunities tracker in order to ensure timely decision making and applications.

• In coordination with CD and DCDs, when required, engage with donors to understand their priorities and tailor proposal development process accordingly.

• As designated, and under the direction of the Country Director and Deputy Country Director – Program Quality, lead the design and drafting of high quality concept notes and proposals (proposal narrative, budget, and other required annexes) to be presented to donors in consultation with, and with input from, relevant internal and external (i.e. partners) stakeholders.

• Ensure RI and donor strategic objectives, gender, protection and accountability to affected communities are properly addressed in addition to ensuring projects are operationally viable and accurately reflect the cost of doing business while reflecting value for money approach.

• Facilitate Go-No-Go meetings involving relevant CO focal points as well as Regional and Global PD teams.

• Ensure proposals and concept notes are developed in a timely manner, that timelines are communicated and agreed upon with all relevant stakeholders within the organization (country mission, regional and global) to ensure proper internal review and approval as per RI procedures.

• Lead on modification of programs in response to changing contexts and implementation realities ensuring RI and donor regulations are applied throughout the process.

• Regularly engage with Technical Focal Points to understand the strategic technical direction of RI Syria programming.

Training and Capacity building

• Provide remote and in person capacity building in Amman and the hubs to RI staff and local partners as needed.
• Supported by the DCDs, Awards and Partnerships Manager, and technical specialists, organize workshops on donor proposal development guidelines, regulations and programmatic and technical strategies to programmatic and support staff of RI and partners.
• With support from the DCD-PQ and the Regional Support Team provide capacity building to programmatic and support staff of RI and partner organizations in report writing.

Information Management

• In coordination with Awards and Partnerships Manager, ensure establishment and maintenance of effective filing system of project documentation.
• Distribute copies of all project documents to relevant RI staff, including proposal narrative, budget, and all respective annexes.

Safeguarding

• Uphold and promote RI’s commitment to ensuring the safeguarding and safety of the vulnerable communities we serve.
• Consistent with RI’s safeguarding and protection policies, ensure all people who come into contact with Relief International are as safe as possible.

QUALIFICATIONS & SKILLS REQUIREMENTS

This position will require a demonstrated ability to achieve results in a demanding and fast paced environment.

• This position demands a dynamic individual with a demonstrated ability to achieve results in a demanding and fast paced environment.
• An academic qualification, at Masters level or equivalent in development studies, social sciences, etc. Extensive funding and grant management experience may compensate for lack of a master’s degree in a relevant subject.
• Minimum 4 years’ experience with program development, funding and/or grants management, preferably in a complex humanitarian environment.
• Successful track-record with reporting and proposal development including narratives, budgets and results-frameworks.
• Proven experience with networking, donor relationship building and coordination.
• Strong communication and coordination skills across organizational functions.
• Fluency in written and spoken English.

RI Values:

We uphold the Humanitarian Principles: humanity, neutrality, impartiality and operational independence. We affirmatively engage the most vulnerable communities.

We value:

• Inclusiveness
• Transparency and accountability
• Agility and innovation
• Collaboration
• Sustainability

How to apply.

• To apply for this post, click on the “Apply” button in the job advert page
• You will be asked to upload a CV and Cover Letter. The cover letter should be no more than 2 pages long and explain why you are interested in this post with Relief International and how your skills and experience make you a good fit.

Closing date. Please apply immediately we will be reviewing applicants on a rolling basis, therefore may withdraw the position for the job board closing date.

Please apply by uploading your cover letter and up-to-date CV on our website.

Due to limited resources, only short-listed candidates will be contacted.

Note to external agencies, we will not be accepting CVs from third parties.

Relief International is committed to protecting our staff and the communities we work with from abuse and harm including sexual exploitation, sexual abuse and sexual harassment.

All staff are expected to abide by our Code of Conduct.

Recruitment to all roles in Relief International include a criminal records self-declaration, references and other pre-employment checks, which may include police and qualifications checks.