GRANTS AND FINANCE OFFICER

Description:

CARE is seeking a Grants and Finance Officer to join its Humanitarian Affairs Team supporting financial and budget management for the department. This position reports to the Director – Humanitarian Finance and supports day-to-day financial management for the department. Using CARE’s financial systems as well as departmental management systems, the responsibilities for this role include creating BvAs and other spending update reports, issuing BAMs and IPIAs, and collaborating closely with Shared Service Center (SSC) and CARE Finance Department to new funding agreements, award set up, and completion of other internal financial management processes. Additionally, this position provides grant and contracts support to other members of the team including processing contracts, purchase orders,invoices/payments. etc

Responsibilities:

1. Grant and Financial Management

• Support on management reports to FinanceDirector, to provide frequent updates to budget holders on budget vs. actual, spending patterns and analysis, budget and spending projections, financial health analyses, etc.
• Collaborate closely with SSC and Finance Director to ensure that awards are correctly set up in PeopleSoft.
• Submit documentation to acquire fund codes an Project IDs.
• Set up new grants including uploading grant budget, andcompleting agreement approval checklists.

2. Procurement and Contract Management

• Work with Budget Managers to support on drafting and approving vendors and partner contracts in alignment with relevant CARE policies for partnership and contracts.
• Support on processing of contracts, purchase requisitions, and purchase orders ahead of services rendered.
• Support on processing the invoices and payments after services are rendered or when due.
• Work closely with CARE AP and procurement teams to ensure all policies and processes are being followed properly.
• Leads on special projects as assigned by the Sr. Director, Resource Mobilization and Planning
• Work with SLT members on cross-functional initiatives, campaigns, events and major projects.

Qualifications:

• 2+ years work experience in relevant capacity or field.
• Experience with basic financial management skills including developing and monitoring budgets and financial reporting.
• Demonstrated ability to work both independently and as part of a team.
• Demonstrated ability to collaborate well with others across countries and cultures and develop and maintain positive working relationships.
• Ability to prioritize work, meet deadlines and produce quality results on time with attention to detail.
• Ability to work effectively under pressure and maintain a positive attitude.
• Strong Microsoft Excel skills (formulas, pivot tables, graphs);
• Bachelor’s Degree and work experience in finance, accounting and/or relevant fields of study.
• Interest in/passion for CARE’s mission and values