Grants Analyst

Johns Hopkins University has multiple openings for Grants & Contract Analysts (GCA) who will provide direct support to the Departmental Administrative Manager and the faculty, researchers, staff, and students for the Department in the area of financial management with a prime focus on cradle to grave research administration.

The GCA will provide dedicated professional level sponsored funds management for more than 80% of time with specific responsibility for pre-award and post-award functions that includes, but may not be limited to: proposal preparation, submission, budget development, account maintenance and oversight, billing/invoicing, reporting, compliance, and closeout.

On-site and Hybrid opportunities are currently available. Full remote opportunities are at the discretion of departmental needs.

Specific Duties & Responsibilities:

• Partner with departmental faculty and Dean’s Office of Research Administration toward the planning and development of application submissions to various federal offices, private agencies/foundations, and commercial companies.
• Understand and utilize institutional policies for pre-award grant process and sponsor guidelines.
• Review all sponsored project proposals for assigned faculty prior to them being forwarded to the Administrative Manager and Dean’s Office of Research Administration for signature.
• Review involves accuracy, content, adherence to all relevant guidelines.
• Provide instruction, preparation assistance and support related to grant application procedures.
• Serve as liaison between research units, central offices, and funding agencies.
• Review budgets and related justification for appropriateness and completeness of content.
• Ensures that all applicable and indirect costs have been applied.
• May also provide groundwork for subcontract negotiations.
• Ensure compliance in all other areas related to grant and contract management, including sponsoring organization guidelines, internal protocols, accurate protocol information within grant documents, conflicts of interest, etc.
• Maintain ongoing updates and communications related to current grants and contracts, this includes regular auditing and reporting to principal investigators and departmental leadership.
• Coordinate the process of setting up awards in designated in department grant number is assigned, including reviewing award, verifying award set-up, and ensuring personnel is setup appropriately.
• Ensure that post-award responsibilities are completed, including budget distribution, account reconciliation, e-form setup, effort reporting, cost transfers, paying invoices and paperwork finalization related to subcontract setup.
• Conduct award management activities including monitoring and managing accounts, audits, evaluations, and reporting
• Meeting with principal investigators to discuss financial status of grants, contracts, and discretionary accounts. Also provide relevant updates and reports to departmental leadership, as needed.
• Provide information and direct assistance required to complete contract and grant closeouts.
• Perform other duties as assigned.

Minimum Qualifications (Mandatory):

• Bachelor’s Degree required.
• Two years of administrative/budgeting experience.
• Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula. *
• Successful completion of the Research Administration Training Program (15 months) is equivalent to two years of relevant experience for this position. If an employee does not successfully complete the program, no additional experience will be applied.

* JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

** Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

Special Knowledge, Skills & Abilities:

• Knowledge of accounting and budgeting theory and practices required. Thorough knowledge and understanding of The Johns Hopkins University accounting system and related fiscal offices preferred.
• Ability to make independent judgments and to act on decisions on a daily basis.
• Ability to work with flexibility on several tasks simultaneously and to meet various concurrent deadlines.
• Thorough knowledge of external Federal guidelines/procedures for grants and contracts, including NIH, NSF, DOD, and NASA.