Finance Officer – Ukraine

Project HOPE is an international NGO of more than 900 engaged employees and hundreds of volunteers who work in more than 25 countries, responding to the world’s most pressing global health challenges. Throughout our 60-year legacy, Project HOPE has treated millions of patients and provided more than $3 billion worth of medicines to local health care organizations around the world. We have helped build hundreds of health programs from the ground up and responded to humanitarian crises worldwide.

Code of Conduct

It is our shared responsibility and obligation to treat each other with respect, take affirmative steps to prevent matters involving Sexual Exploitation & Abuse and Trafficking in Persons, and to disclose all potential and actual violations of our Code of Conduct, which may include Conflicts of Interest, Fraud, Corruption, Discrimination or Harassment.  Together we can reinforce a culture of respect, integrity, accountability, and transparency.

Program Summary

Project HOPE is mobilizing to provide health and humanitarian assistance to internally displaced persons in Ukraine as well as refugees in neighboring countries fleeing the ongoing conflict. Project HOPE is in contact with the WHO led Health Cluster in Ukraine, which has noted critical needs in primary health care.

Position Summary

The primary responsibility of the Finance Officer is to support the Global Finance Manager as s/he ensures the implementation of services in an emergency setting. The Finance Officer provides day-to-day financial support on one or more programs and/or grants, including the processing of transactions. S/he adheres to donor regulations and Project HOPE’s policies and procedures, while reporting and assisting in financial analysis. The Finance Officer reports directly to the Global Finance Manager

Responsibilities

• Provide accounting and Finance support to Programs, Grant and Contracts
• Assist program staff with day-to-day accounting operations and financial support in accordance with donor and Project HOPE’s internal policies and procedures
• Ensure required preapprovals are secured in advance of incurring an expense
• Prepare procurement requests and ensure all approvals are secured and coordinate with logistics team on the delivery of services and goods
• Account for procurement transactions to ensure adequate supporting documentation, accuracy, and control over payments
• Prepare ad hoc logistics and financial reporting to aid in tracking and reconciliation of transactions
• Maintain accurate financial transactions and program, grant and contract records
• Assist program staff and finance department in meeting donor and internal reporting requirements
• Prepare timely and accurate financial reports for submission to donor on or before the deadlines
• Prepare timely and accurate monthly Pipeline.
• Prepare Cash request projection to HQ/country office.
• Ensure timely deductions and remittance of relevant statutory payments.
• Maintain frequent communication with HQ, Program Staff, and Field office Finance to ensure finance activities and objectives are communicated clearly.
• Work with program and logistics staff to ensure the coordination of programs is within budgeted targets.
• Attend coordination meetings upon need.
• Respond promptly to internal audit’s queries.
• Interface with service providers on service delivery, invoicing and processing of payments
• Work closely with Project HOPE’s sub-grantee(s) finance staff (s)
• Train national staff to increase their responsibilities in order to build capacity and ensure sustainability of programs.

Qualifications

• Finance or Accounting Degree
• Minimum of three (3) years of experience in a non-profit organization; or equivalent experience, training and education.
• Experience in the administrative and financial management of overseas programs at the support level.
• Strong understanding of UN, USAID, World Bank and other donors.
• Experience in working with computerized accounting systems, NetSuite
• Experience in the administrative and financial management of overseas programs at the support level.
• Fluency in English.

Physical Demands And Work Environment

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Must be mobile in an office environment and able to use standard office equipment and must be able to communicate in verbal and written form.
• Typical office environment with exposure to a minimal noise level.

Work Environment

• Typical office environment with exposure to a minimal noise level.
• Emergency deployments may be in resource-deprived environments with austere living conditions.
• Travel for extended periods may be by air and/or other modes of transportation.
• While international travel is not a regular part of every job, programmatic needs may require it intermittently.
• Project HOPE employees may be required to travel or work in countries where working conditions are classified as “hardship.”

Due to the considerable number of inquiries, we receive, only candidates who have met the required experience & qualifications for this position will be considered. No phone calls please.