Finance Officer Ukraine Kiev

JOB DESCRIPTION

Role and responsibilities
The purpose of the Officer position is day-to-day implementation of the support functions responsibilities. Use actions words such as ensure, implement or assist for the position relevant responsibilities.

RESPONSIBILITIES

Generic responsibilities
These responsibilities shall be the same for all positions with the same title. The responsibilities shall be short and essential. Details belong in the Work and Development plan.

1. Ensure adherence with NRC policies, tools, handbooks and guidelines
2. Implement delegated financial function portfolio according to plan of action as well as to Financial Handbook and other NRC policies including SOP’s
3. Prepare and develop status reports as required by management
4. Maintain the filling system for all financial and accounting documents and ensure filing of all financial documents according to NRC standards
5. Prepare monthly financial reports and send all relevant documents
6. Support project staff in financial and administrative matters
7. Promote and share ideas for improvement of the support function
8. Contribute to specific protection risks and needs analyses
9. Contribute to designing of protection response to identified risks and needs.

Specific responsibilities
These responsibilities shall be adapted to the particularities of the job location and context, phase of operation, strategic focus and type of programme intervention. This section shall be revised whenever a new employee is hired or the context changes significantly.

• Verify that vouchers and supporting documents meet NRC standards before payment. Be responsible for payments to suppliers, contract workers and mobilisers.
• Be responsible for disbursement of perdiem to NRC Ukraine employees according to Ukrainian legislation and NRC policies.
• Assist in salary calculation with accordance to Ukrainian Labour law
• Ensure that all costs are timely booked into Agresso on a daily, weekly and monthly basis. Be responsible to write transactions numbers on the vouchers and label financial documents
• Prepare bank accounts reconciliations.
• Collaborate with the financial institutions to ensure that queries related to payments are timely
• resolved (return payments, under/over payments, suppliers/contractors’ incorrect account details etc)
• Ensure implementing of the routine for securing supporting documentation in a digital format.
• Follow up to ensure processing of reconciliation of deliverables (Financial part).
• • Assist the Finance Coordinator (FC) and the Finance Manager (FM) in internal and external audits
• and support in preparing donor reports
• • Verification from Finance side of purchase requisitions (PR) and purchase orders (PO)
• • Any other tasks that will be assigned by the FC.

QUALIFICATIONS

Professional competencies
These skills, knowledge and experience are important for effective performance.

Generic professional competencies:

• Experience from working as a Finance Officer/Accountant in a humanitarian/recovery context –
• preferable
• Experience in salary calculation (with accordance to Ukrainian Labour Law) – preferable
• Experience in preparing reports to Tax authorities (Form 1DF, The only social contribution Report-
• ЕСВ) – preferable
• Documented results related to the position’s responsibilities
• Knowledge of English, both written and verbal

Context/ Specific skills, knowledge and experience:

• Knowledge of the context in the areas NRC operates
• Fluency in Ukrainian or Russian both written and verbal
• Knowledge of taxation base (according to Ukrainian Labour law and general rules of taxation )
• At least 3 years’ experience, professional knowledge of auditing/accounting, bookkeeping, management accounting
• Good computer skills in MS Office as a must
• Experience from working with local financial institutions and tax authorities
• Experience with start-up of humanitarian/recovery or related programmes – preferable

We offer:

• Type of contract: till the end of 2022, contingent upon availability
• Salary/benefits: According to NRC salary scale, terms and conditions.
• Duty station: Kyiv

This position is for Ukrainian nationals only.

Closing date for this vacancy is 23.12.2022

Please note that we will contact only shortlisted candidates.

NRC retains the discretion to cancel the recruitment.

NRC might review applications before advert deadline, therefore interested candidates are encouraged to apply early.