Solidarités International
Desired start date: ASAP
Duration of the mission: 6 months
Location: Malakal, South Sudan
ABOUT THE MISSION
SOLIDARITÉS INTERNATIONAL (SI) has been responding to humanitarian needs in South Sudan for over 16 years. In 2022, we will continue working alongside communities in some of the hardest to reach areas. SI provides clean water, sanitation, and other lifesaving activities, while supporting vulnerable communities to strengthen their resilience to shocks, rebuild their livelihoods, and regain a sense of normality in some of the hardest of circumstances.
In 2022, the mission’s estimated budget is around USD 2,5+ million, and there are 50+ employees.
To learn more about the South Sudan mission, please click here.
ABOUT THE JOB
Role
The HR, Finance and logistics manager is in charge of the administrative, financial, HR and logistics management of the Malakal base, in compliance with donors and SI’s procedures:
- He/she organizes logistics and administrative support to the programs, oversees the implementation of the HR policies and supports the Field Coordinator with the security management from an operational perspective.
- He /She supports, monitors, and trains the members of his administrative and logistics team.
- He /She ensures maintenance and logistic at base level and is in charge of fleet; premises and assets.
Main responsibilities
Finance management: He/she supervises accounting operations and cash management, and carries out budget follow up in conjunction with the program team:
- Budgetary / financial monitoring
- Cash-flow/bookkeeping
- Administrative management of personnel
- Training of admin
Logistics: He/She will implement and supervise all logistics operations at his/her assigned base and organize logistics support for proper and timely programs implementation.
- Supply Management
- Vehicle Fleet Management
- Equipment/Telecommunications Management
- Management and Monitoring of IT Equipment
- Stock Management
- Security Management
Team management:
- Human Resource Management
- Analyse and quantify logistics personnel needs
- Recruit, train and supervise the logistics team
- Conduct performance reviews for members of the logistics team
- Organize formal team meetings at regular intervals
Administrative management of the mission:
- Verify and validate all contracts drafted at the base
- Assist in selecting SI’s premises
- Ensure administrative monitoring of insurance locations, claims and contracts
Specific stakes and challenges
- Evolution between two different contexts: city (Malakal) office in humanitarian hub as main base and very isolated area (Aburoc) sub office.
- Difficulty of access between the two bases and the field during rainy season.
- Remote management of teams.
- The access between the two bases is complicated, especially during rainy season.
- Poor market in Aburoc, anticipation of supply from Malakal/Juba is mandatory.
- Limited funds and lack of financial visibility which impact long-term contract management both in HR, procurement, and general supply planification.
Priorities for the 2/3 first months
- Automation of the base (voucherisation, digitalization…).
- Capacity building of the teams.
- Improve HR management.
- Review of the processes and the practices.
YOUR PROFILE
Education:
Post graduate level in a related field.
Experience:
- Minimum of 2 years’ experience in a humanitarian or development NGO in administration or logistics.
- Previous experience as Administrative or Logistics Manager.
- Previous experience and reliability in handling budgets and HR procedures (admin profile is an asset).
- Previous experiences with Solidarités International on support position are strongly appreciated.
- Proven experience as an efficient and effective team manager, mainly in capacity building/coaching.
- Good capacity building and staff follow up skills.
- Good organizational and coordination skills.
- Master of the MS office pack, including Excel.
- Experience in remote management is an asset.
- Previous experience in South Sudan or in a complex emergency is an asset.
Skills:
- Ability to multitask and deal with stressful situations.
- Capacity of negotiations with suppliers and authorities.
- Organization, rigor.
- A flexible approach to managing and prioritizing a high workload and multiple tasks with tight deadlines.
- Ability to take decisions and work in autonomy.
Personality :
- Hands-on/Solution oriented.
- Willingness to evolve in very fast paced and insecure environments.
- Excellent stress management, and important flexibility; capacity to adapt to quick context/strategy changes.
Languages:
Bilingual in English, written and spoken. Arabic is an asset.
To apply, you need to be OK to work in a volatile, complex political and security environment
SI WILL OFFER YOU
A salaried position
According to experience, starting from EUR 1980 gross per month (base salary EUR 1800 + 10% annual leave allowance paid monthly) + a monthly Per Diem of USD 700.
SI covers accommodation costs and travel expenses between the expatriate’s country of origin and the place of assignment.
The HR, Fin and logistics manager will be living in a shared guesthouse.
Breaks
During the assignment, a system of alternation between work and time off is implemented at the rate of 7 working days every 3 months. For a one-year assignment, the expatriate will have a 7 working days break at 3, 6 and 9 months (with USD 850 allocated by SI). In addition to these, SI adds 1 additional rest day per month of work, i.e. 12 additional days off for a one-year contract.
Insurance package
Expatriates benefit from an insurance package which covers all healthcare expenses (including medical and surgical expenses, dental care and ophthalmological expenses, repatriation) and a welfare system, including war risks. Essential vaccination and antimalarial treatment costs are refunded.
Living conditions
Malakal, though far from Juba, is the capital of Upper Nile state, and concentrates many activities.
There is a curfew at base and at field location, living within a secure compound with limited movement outside aside from projects sites/field visits.
COVID19
Safety and security rules are regularly reviewed and adapted to the situation, to minimize the exposure to the COVID 19, in constant monitoring and adaptation to the context evolution.
Please note that SI strongly recommends its staff to get the vaccination against COVID 19, using WHO-approved vaccines. If possible, the vaccination should be done before departure, in order to reduce the future logistical constraints once on the field.
APPLICATION PROCESS
Please send us your CV and cover letter in English.
If you have already been technically validated by SI on the position, please mention it.
NB: the vacancy may close before the deadline.
To learn more about SI, please visit our website.