Finance Officer (FP&A – Financial Plan & Analysis)

TITLE: Finance Officer (FP&A – Financial Plan & Analysis)

TEAM/PROGRAMME: Support Services

LOCATION: Bangkok Office

CONTRACT LENGTH: Open-ended

ROLE PURPOSE:

The mission of the Finance Officer is to provide cost-effective day-to-day quality finance services that enhance the work efficiency of Save the Children’s Thailand Programmes and ensure a high quality of financial management and donor compliance.

He/ She contributes to the sound financial management of the funds spent by observing strict compliance with all Finance Procedures and to all Finance Audit recommendations.

SCOPE OF ROLE:

Reports to: Senior Finance Officer (FP&A)

Staff reporting to this post: None

Indirect: None

Budget Responsibilities: None

KEY AREAS OF ACCOUNTABILITY:

Planning and Budgeting

• Responsible for the preparation of information to budget holders for phasing of the country master budget and data consolidation for the analysis
• Prepare budget loader for process into Agresso
• Assist in the preparation of staff budget availability
• Prepare monthly Budget vs Actual (BVA) and flag out risk areas to the Senior Finance Officer (FP&A) for reviewing
• Participant in the monthly budget review meeting and other related meetings
• Assist in the preparation to create the financial tool for budget holders or non-finance staff
• Assist in the revised budget

Reporting and management information

• Preparation of donor financial report reporting
• Checking all member/donor compliance in the financial report before submission
• Assist in month-end closing of accounts for the National Office and its projects.
• Responsible for preparing the monthly summary of effort reporting, shared cost and premise
• Provide detail of accounting transactions to team members and other staff when requested

Auditing

• Participate in the donor or grant-specific audit and other audit requirements
• Works with Senior Finance Officer (FP&A) in the process of internal audit/ external audit for the projects and Country Office as requested

Partnership Management

• Review partner payment from Agresso compared with partner financial report and reconcile partner payment compared with Partner Agreement to ensure correct transactions recorded into Agresso System.
• Prepare a summary report of each partner with the analysis (i.e. spending trend, cash flow, spending variance, completeness of supporting document, financial report quality, punctuality etc.)
• Participates and reviews the partner finance transaction for closeout actions ensuring that all performance has been completed satisfactorily and final vouchers have been submitted.
• Assist in partner closeout to ensure complete project end

Other:

• Further responsibilities, tasks and competencies will be adjusted based on organizational developments.

BEHAVIOURS (Values in Practice)

Accountability:

• holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
• holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.

Ambition:

• sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same
• widely shares their personal vision for Save the Children, engages and motivates others
• future orientated, thinks strategically and on a global scale.

Collaboration:

• builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters
• values diversity, sees it as a source of competitive strength
• approachable, good listener, easy to talk to.

Creativity:

• develops and encourages new and innovative solutions
• willing to take disciplined risks.

Integrity:

• honest, encourages openness and transparency; demonstrates highest levels of integrity

QUALIFICATIONS

• Thai National
• A Bachelor’s degree in accounting or financial management or a related field all required
• At least 1 – 3 years experience in a finance assistant post
• Proficiency in computer use with various software packages
• Able to travel for work and support to provinces

EXPERIENCE AND SKILLS

Essential

• Familiarity with an accounting package
• Experience working with international NGOs
• Good knowledge of computerized accounting packages, MS Excel
• Excellent knowledge of Microsoft Office, outlook, word, excel, and knowledge of databases
• Good interpersonal skills

Additional Job Responsibilities

The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.

Equal Opportunities

The role holder is required to carry out the duties in accordance with the Save the Children Equal Opportunities and Diversity policies and procedures.

Child Safeguarding

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

Safeguarding Our Staff

The post holder is required to carry out the duties in accordance with the Save the Children anti-harassment policy.

Health and Safety

The role holder is required to carry out the duties in accordance with Save the Children Health and Safety policies and procedures.

Interested candidates should apply and submit a motivational letter, comprehensive CV, expected salary and details of at least 3 referees via the following link;

Job Description – Finance Officer (FP&A) (23000021) (taleo.net)

“We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse”