War Child Holland
“Enthusiastic and proactive with a passion for budgeting, accounting, financial reporting and monitoring”
Your Challenge
You will be responsible for essential financial administrative tasks and provide oversight for the Ukraine office including the Ukraine response regional grant portfolio. You will ensure compliance with donor requirements and contribute to proposal development by linking programmatic planning with cost-effective and accurate budgeting, all following the program’s log frame for interventions, activities, and program management.
Your Responsibilities
Grant finance management support
- Review grant budgets and financial reports against approved budgets and provide critical feedback.
- Monitor budgets in grant proposals and verify consistency with prevailing market rate.
- Verify reporting requirements are adhered to and ensure close liaison with key stakeholders.
- Review payment requests and ensure payments are processed based upon grant agreement, payment schedules, and fund availability.
- Support project coordinators and Country Representative of portfolios assigned in budgeting and forecasting of grant related expenditures.
- Resolve operational and process issues related to grant management.
- Coordinate the process for operational and financial closure of grants and projects.
- Contribute to the coordination and follow up on audits of implementing partners.
- Support the project team to update and maintain grants and contracts tools that will ensure timely review and deadlines for report submissions.
Ukraine office finance
- Maintain transactions in the finance system.
- Prepare payments for approved expenses.
- Ensure compliance of financial administration with local laws and regulations, including taxation.
- Cash management, including disbursements and reconciliations.
- Banking management including account maintenance, signatories and reconciliations.
Budgeting, accounting, financial reporting and monitoring and control
- Support project teams to ensure budgets are prepared in accordance with established procedures and donor budgetary guidelines.
- Support project teams monitoring expenditure against budgets, commitments, delivery and funding.
- Undertake routine monitoring of financial exception reports for unusual activities, transactions, and investigate anomalies or unusual transactions.
- Support in the monitoring of Accounts Receivables and follow up with donor contributions.
- Reconcile portfolio expenditures and prepare various financial reports.
- Review partner payment requests for completeness prior to processing, ensuring that documentation needed is complete.
- Carry out timely corrective actions on unposted vouchers, including budget check errors, match exceptions, unapproved vouchers.
- Support in the planning of financial resources, continuous analysis and monitoring of financial progress.
- Maintain financial oversight on project activities in line with internal control procedures, financial and fiduciary guidelines and standards for all financial and related transactions.
- Coordinate with project team in the preparation and consolidation of cash-flow forecast.
- Contribute to the identification of projects risks.
- Support monitoring and advice to projects on the financial status including pending and approved budgets; contributions available for expenditure and contributions already expended.
Financial Capacity Assessment, Capacity Building & Knowledge Management and Documentation
- Support the project team to conduct Due Diligence Assessments (DDAs) of the Implementing Partners (IPs) and manage follow-up actions related to financial recommendations.
- Organize and support IP staff capacity development and training in financial management.
- Provide day-to-day help and guidance to the Implementing Partners (IPs).
- Monitor information related to contractual arrangements – audits, inventories, utilization and all such elements in the contracts and grants.
- Ensure that all required records related to the area of work are collected and maintained.
- Support the project team to maintain a database/archive of all financial grant related information and documentation of all Implementing Partners.
Your Profile
- Bachelor’s degree in administration, development studies, economics, project management, finance or an equivalent degree in related fields is required.
- Minimum of 4 years post bachelor’s degree of relevant experience at the national or international level with responsibility for project accounting, budgeting and financial reporting or related fields.
- Practical experience with INGOs, or UN agencies financial procedures in the areas of accounting, budget, reporting and other financial controls.
- Experience working with grants projects, including monitoring financial performance, reviewing financial reports and providing capacity building support to grantees, is highly desirable.
- Knowledgeable of Ukraine legal requirements on finance and administration, including local taxation.
- Previous experience with, and a good knowledge of the development and humanitarian sector/working with UN, Donors, NGOs is an advantage.
- Solid computer literacy including Microsoft Office and proficiency with ERP systems (Unit 4 is an advantage).
- Fluency in written and oral English and Ukrainian is required.
Location
Based within the Ukraine.
Our Offer
Local contract with salary and secondary labour conditions based on the in-country salary scale, local T&C’s will apply. Initially the contract will be via a consultancy agreement.
Weekly working hours of 40.
How to apply
Interested and qualified candidates are invited to apply before 12 March 2023. Make sure to upload your English CV (maximum of two pages) and a short cover letter to:
https://www.warchildholland.org/project-vacancies/finance-officer/
Applications are considered and reviewed on a rolling basis.
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By submitting your application you certify that all of the statements made in your application are true, complete, and correct and are made in good faith. You understand that falsifying, misrepresenting or intentionally withholding information will be grounds for rejection of your application or withdrawal of any offer of appointment or, if an appointment offer has been accepted, this will be ground for employment sanctions, such as, but not limited to, instant dismissal. In addition, you understand that you need to submit a Criminal Record Certificate and that, if you fail to submit it, no employment relationship can be established.
War Child is an international organisation, and we are committed to be a diverse and inclusive employer, placing human and child rights at the centre of our existence and work. We hire our new colleagues based on their talents, competences and shared values; we do not distinguish them based on their age, gender and gender identity, race, color, ethnicity, religion, culture, sexual orientation, disability etc.
The safety of children and youth is a paramount and essential to War Child’s work. War Child has a zero tolerance policy towards any form of abuse. To prevent placing children and youth at any risk this subject is addressed in our recruitment and selection procedures. Moreover, the accepted candidates will be required to state their commitment/ intent to be aware, consider and adhere to the minimum standards applicable in development and humanitarian settings, such as humanitarian values and principles, Sphere Humanitarian Charter, Standards in the Humanitarian Standards Partnership, Core Humanitarian Standard, International Humanitarian Law, Code of Conduct for the International Red Cross and Red Crescent Movement and Non-Governmental Organizations (NGOs) in Disaster Relief and IASC Six Core Principles Relating to Sexual Exploitation and Abuse.
Disclaimer
• Only applications received via our website are processed.
• If we appoint a suitable candidate before the given closing date, we reserve the right to remove the vacancy from our website before that date. In such a case, any responses received after that time are not processed.
• It could be that during our selection process the closing date for the vacancy is extended. If so, and you have not yet heard from us, your application will remain live.