War Child Holland
“Experienced finance manager with knowledge of, and experience in HR management and administration, logistics management, and IT”
Your Challenge
You will play a key role within Ukraine’s War Child Holland Representative Office (RO) managing across the areas of HR, financial management & administration, logistics management and ITC. You will ensure supporting processes are running effectively to enable in-country staff and stakeholders to efficiently carry out the response program in Ukraine.
Your Responsibilities
Financial Management & Administration Support
- Support the Country Representative in maintaining efficient financial control (cash flows, local payments of Implementing Partners (IPs), etc.); accountability standards, procedures and records.
- Responsible for financial management policy and guidelines being followed.
- Oversee and ensure accurate, timely and correct bookkeeping and other financial records.
- Ensure secured money transfers and bank relations.
Logistics and Information & Communication Technology (ITC)
- Develop and enhance systems and guidelines of IPs procurement; stock control; equipment use and maintenance, etc.
- Review IP logistics manuals and ensure logistics policy and guidelines are followed.
- Manage quality control and compliance of Representative Office management of supplies, assets, stock, PC’s, server and communication.
- Manage the quality of logistical aspects of security management.
- Responsible for timely managing registration, work permits, visa and insurance issues.
- Responsible for quality and security in the management and maintenance of IT and communications.
HR Administration
- Oversee in-country HR administration and enhance HR related tools and guidelines. Monitor policies and practices are in line with local legislation.
- Build capacity of local partners in the areas of finance/logistics/HR/admin processes.
- Responsible for ensuring National Staff policies are in place and adhered to.
Capacity Building and Knowledge Management
Actively compile lessons learned/best practices and share knowledge with the Representative Office project team and IPs.
Documentation
- Monitor information related to contractual arrangements – on audits, inventories, utilization and all such elements in the contracts and grants.
- Ensure all required work-related records are collected and maintained.
- Support the project team to maintain a database/archive of all grant-related information and documentation of all the IPs.
Your Profile
- Bachelor’s degree in administration, development studies, economics, project management, finance or an equivalent degree in related fields is required.
- Knowledge of financial administration, logistic procedures (including procurement and maintenance), ICT (computer, network, communication means) and HR-administration.
- A minimum of 4 years post bachelor’s degree of relevant experience at the national or international level in related fields.
- Practical experience with INGOs, or UN agencies financial and operational procedures.
- Experience working with grants projects, including monitoring financial performance and providing capacity building support to grantees.
- Excellent social and communication skills.
- Capacity to advise and coach executive staff to reach results and quality.
- Fluency in written and oral English and Ukrainian is required.
Location
Based within the Ukraine.
The Organisation
War Child is a young and dynamic organisation. We try to keep an informal ambiance within our office, with a lot of room for creativity, inspiration and self-initiative from employees. We practice what we preach: dynamic, innovative, integrity focused and a drive to reach the highest possible results against the lowest possible costs. War Child offers a challenging job in an inspiring workplace.
Our Offer
Local contract with salary and secondary labour conditions based on the in-country salary scale, local T&C’s will apply. Initially the contract will be via a consultancy agreement.
Weekly working hours of 40.
How to apply
Interested and qualified candidates are invited to apply before 12 March 2023. Make sure to upload your English CV (maximum of two pages) and a short cover letter to:
https://www.warchildholland.org/project-vacancies/operations-support-manager/
Applications are considered and reviewed on a rolling basis.
Is this not your dream job? Support War Child by sharing this job with your network!
By submitting your application you certify that all of the statements made in your application are true, complete, and correct and are made in good faith. You understand that falsifying, misrepresenting or intentionally withholding information will be grounds for rejection of your application or withdrawal of any offer of appointment or, if an appointment offer has been accepted, this will be ground for employment sanctions, such as, but not limited to, instant dismissal. In addition, you understand that you need to submit a Criminal Record Certificate and that, if you fail to submit it, no employment relationship can be established.
War Child is an international organisation, and we are committed to be a diverse and inclusive employer, placing human and child rights at the centre of our existence and work. We hire our new colleagues based on their talents, competences and shared values; we do not distinguish them based on their age, gender and gender identity, race, color, ethnicity, religion, culture, sexual orientation, disability etc.
The safety of children and youth is a paramount and essential to War Child’s work. War Child has a zero tolerance policy towards any form of abuse. To prevent placing children and youth at any risk this subject is addressed in our recruitment and selection procedures. Moreover, the accepted candidates will be required to state their commitment/ intent to be aware, consider and adhere to the minimum standards applicable in development and humanitarian settings, such as humanitarian values and principles, Sphere Humanitarian Charter, Standards in the Humanitarian Standards Partnership, Core Humanitarian Standard, International Humanitarian Law, Code of Conduct for the International Red Cross and Red Crescent Movement and Non-Governmental Organizations (NGOs) in Disaster Relief and IASC Six Core Principles Relating to Sexual Exploitation and Abuse.
Disclaimer
• Only applications received via our website are processed.
• If we appoint a suitable candidate before the given closing date, we reserve the right to remove the vacancy from our website before that date. In such a case, any responses received after that time are not processed.
• It could be that during our selection process the closing date for the vacancy is extended. If so, and you have not yet heard from us, your application will remain live.