Finance Officer

Job Summary

Responsible for handling all finance entries to ensure accurate financial record keeping as well as timely, detailed, and accurate reconciliation of financial documents, including bank statements, inventory records, invoices, and other reports

Reporting line to Finance Manager

Principal Responsibilities

• Assist in the financial management of the Akule project including financial document preparation, processing of payments, financial record keeping and financial document processing.
• Monitor, record and update ledgers, accounts, and support related financial tracking.
• Support the creation of financial reports and other required financial disclosure documents.
• Maintain all office and project financial accounts. This includes accounts payable, checking accounts, consultant contracts, travel expenses, and all subcontractors’ payments.
• Produce weekly workshop and travel advance for review by the Finance Manager and follow up any outstanding advance.
• Review financial reports of all sub awardees for processing monthly.
• Maintain financial files of the Project
• Process local staff compensation payments on a timely basis.
• Prepare VAT reimbursement reports for submission to MRA and USAID
• Process all statutory payments applicable to Malawi Revenue Authority ie. WHT, PAYE & TEVET Levey
• Conducting financial reviews for the implementing partners

Job Level Specifications

• Strong verbal and written communication skills
• Excellent interpersonal skills
• Honest and hardworking, with high ethical standards.
• Highly motivated, energetic, analytical, and able to work independently.

Education and Experience

• Training in accounting up to CPA section 4
• Bachelor of Commerce Finance will be an added advantage
• Excellent proficiency in QuickBooks, Word, and Excel
• Experience working with USG awards
• International NGO accounting experience for at least 2years.

KPIs

• Financial and Accounting compliance 30%
• Accuracy and attention to detail 20%
• Time Management 25%
• Integrity and work ethics 25%

Safeguarding Policy

FTC strives to provide an environment free from sexual exploitation and abuse and harassment in all places where relief and development programs are implemented. FTC holds a zero-tolerance policy against sexual exploitation and abuse and harassment. FTC expects its employees to maintain high ethical standards, protect organizational integrity and reputation, and ensure that FTC work is carried out in honest and fair methods, in alignment with the FTC Heartbeat and safeguarding and associated policies. Violations to stated policies will be subject to corrective action up to and including termination of employment.