Finance Manager

Job purpose: To support the financial and operations management of HelpAge International in Jordan including support with compliances with the relevant national laws, donor guidelines and HelpAge policies.

Job Content/Key Tasks:

Financial Management and Accounting (incl. taxation, use of SUN system) (40%)

· Support with preparing CO financial plans, reviewing and updating these, as needed.

· Prepare monthly financial accounting reports according to monthly financial cycle

· Check and verify supporting documents, including coding, authorization level, validity, and sufficiency of both HelpAge and partners’ documents

· Support with preparing project budgets and financial reports for donors. Follow-up on project budgets and extract reports from SUN System for senior management on demand. Provide Analysis for budget follow-up sheets to budget holder

· Overseeing the year-end procedure and ensure that all financial returns are completed accurately and to the required timescale.

· Coordinate during internal and external audit. Report to authorities on tax/any related matters according to country rules and regulations

· Oversee all aspects of partnership management (in HAI in collaboration with Finance Business partner) – from due diligence vetting, project and agreement development, sub-award management, monitoring and accountability, through to closure – coordinating all program, operations and finance components.

· Facilitate systematic partner feedback on HAI management of and performance in partnerships, as well as appropriate action in response to the feedback.

· Ensure all financial documents are maintained and secure in line with organizational policy.

· Prepare Project Monitoring Reports, including reconciliation of transfers made, advance follow-up, filing control system, running cost follow up, etc. according to monthly financial cycle

Cash management (20 %)

· Manage the petty cash according to organizational and country rules and regulations

· Reconcile daily cash book with cash count

· Coordinate the processing of financial documentation (vouchers, supporting documents, etc.) and maintaining the internal expenditures control system

· Perform and document scheduled and unscheduled cash counts

· Maintain SUN system cash books daily based on the finance supporting documents according to finance manual and guidelines

· Manage and follow up open advances

· Produce a monthly cash request to be shared and verified by line-manager

· Upload all cash books into SUN system according to monthly financial cycle

Banking (20%)

· Manage bank transfers and link with banks on cash issues

· Collect bank statements and perform bank reconciliations

· Support relevant office with opening of bank accounts

· Support HelpAge staffs with getting bank accounts and bank cards to facilitate payroll process

Admin. & HR (20%)

· Provides support and guidance to HR generalists, management, and other staff when needed

· Maintain the filing system on a daily basis, including scan and filing of supporting documents.

· Undertake any other duties as discussed with line manager to fulfil the objectives of the programme

· Following up the timesheet for staff

· Support the Country Director with preparing required documents and presenting for liaison with the government ministries, as needed.

JOB SPECIFICATION:

Education: Bachelor’s Degree in accounting, Finance or any related field

Skills

· Excellent analytical andplanning skills

· Attention to detail

· Good communication skills

· Excellent excel and accounting software skills

Knowledge and experience

· A minimum of 7 years of experience in financial management, preferably in an INGO

· Experience of working in a multi-disciplinary team

· Solid budget development management experience

· Strong financial analytical skills

· Excellent command of English

· Knowledge of labour law, tax policies in Jordan

· Ability to maintain accurate and transparent data system

· Advanced knowledge of spreadsheets mainly Excel

· Experience of accounting and compliance procedures of donors

· Experience of development, implementation and monitoring of finance and administrative systems and procedures

· Experience of computerised accounting systems such as SUN

Personal specifications

· Team player

· Cooperative and accommodating

· Flexible