Finance Manager

Job Overview: The Finance Manager accurately controls and manages the implementation of the accounting systems in the Dallas and Abilene offices and collects and processes IRC’s financial data in order to provide management, donors, grantors, creditors, and others with timely, accurate and understandable information. The Finance Manager will supervise the finance coordinators and report to the Executive Director.

Major Responsibilities:

Responsibilities include, but are not limited to:

Finance:

• Accurately track and analyze expenses and revenue; advise leadership with the objective that annual revenue exceeds expenses for all offices
• Work with Executive Director and development team on the development of all budget proposals for grants and propose budget modifications throughout the year as needed.
• Ensure office compliance with IRC’s accounting policies vis-à-vis fund accounting as noted in IRC’s finance manual and generally accepted accounting principles
• Review all accounting transactions to ensure proper coding and record transactions within IRC’s accounting software
• Prepare journal entries to record HQ transactions in the local office’s accounting software
• Prepare monthly financial reports and submit to IRC HQ as per scheduled due dates
• Reconcile local office’s database against HQ’s database on a monthly basis and investigate and resolve differences in coordination with the Deputy Director of Finance
• Facilitate external and internal audits as needed
• Prepare financial reports to various donors as per contractual obligations and coordinate their submission
• Supervise the locals offices’ banking arrangements
• Prepare annual and quarterly cash budgets and submit the monthly cash transfer requests
• In coordination with department leadership, prepare the annual operating budget and subsequent reforecasts in accordance with established guidelines
• Collaborate closely with the local program and development teams as well as headquarter-based finance, business development, and awards management units on grant/contract budget development, tracking and reporting
• Prepare grant-/project-specific monthly actual to budget report and coordinate the submission of approved reports
• Provide clear and transparent guidance to programs on their respective projects, grants and contracts; clearly communicate and facilitate financial discussions with non-finance staff
• Ensure all staff have Integra/Power BI access with accurate security roles
• Provide supervision, support, guidance, professional development and leadership opportunities to finance staff
• Collaborate with local leadership to provide finance and budgeting professional development, support and guidance for non-finance

Administration & Internal Controls:

• Provide high level leadership to assigned team in accordance with the IRC’s People Manager Standards, including:

• Weekly one-on-one meetings with direct reports and regular team meetings

• Effective delegation of duties and responsibilities

• Consistent and ongoing feedback and communication

• Extensive professional development support and coaching of team members

• Be an active, contributing member of the local Leadership Team

• Work closely with the Operations Manager to ensure the operations of the Dallas and Abilene offices are efficient and effective in the areas of infrastructure, contractors and vendors, inventory, equipment and supplies, protocol and procedures, and planning

• Safeguard the organization’s assets by implementing IRC’s Internal Control procedures

• Review current service agreements for cost effectiveness and recommend changes as appropriate

• Maintain grant and contract files for all programs

• Develop and/or update office procedures to increase efficiency and effectiveness

• Other duties as assigned

Requirements:

• Strong commitment to ensuring the success of the IRC mission while adhering to the values of service, accountability, integrity, and equality as defined in the IRC Way
• Undergraduate degree required, preferably in related field such as Finance, Accounting, or Business Administration. Graduate degree preferred.
• At least 6 years of progressively responsible finance, budgeting, and accounting practices experience required, preferably in a grant-driven, not-for-profit, social services environment
• Experience managing financial operations across multiple states preferred
• Prior team management experience strongly preferred
• Proven computer-based accounting skills, including spreadsheets and other financial related software programs; experience using Microsoft Dynamics, Integra, Power BI or other similar integrated enterprise resource planning (ERP) software strongly preferred
• Proficient in general office software programs like MS Word, Excel, email, and internet
• Proven ability to work as a team member in a cross-cultural environment
• Excellent verbal and written communication skills
• Ability to prioritize and manage time effectively
• Ability to effectively work with HQ finance staff
• Fluency in English, written and spoken

Working Environment: Combination of standard office work environment and remote work. Occasional travel up to 15%.

COVID-19 Vaccination Requirement: In accordance with IRC’s duty to provide and maintain a workplace that is free of known hazards and our commitment to safeguard the health of our employees, clients, and communities, IRC requires new hires to furnish proof of vaccination against COVID-19 in order to be considered for any in-office or hybrid positions. All IRC US offices require full vaccination to attend any in-office functions (e.g., meetings, trainings).

Commitment to Diversity and Inclusivity: IRC is committed to building a diverse organization and a climate of inclusivity. We strongly encourage applications from candidates who can demonstrate that they can contribute to this goal.

Equal Opportunity Employer: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

US Benefits: We offer a comprehensive and highly competitive set of benefits. In the US, these include: 10 sick days, 10 US holidays, 20-25 paid time off days depending on role and tenure, medical insurance starting at $120 per month, dental starting at $7 per month, and vision starting at $5 per month, FSA for healthcare and commuter costs, a 403b retirement savings plans with immediately vested matching, disability & life insurance, and an Employee Assistance Program which is available to our staff and their families to support counseling and care in times of crisis and mental health struggles.