Finance Lead – FCDO Foundational Learning for Girls Programme (FLAG)

The IRC established programming in Uganda in 1998 to address the needs of South Sudanese refugees in Northern Uganda. Concurrently, programming was scaled up in response to the estimated 1.8 million Ugandans, who had been forced to flee their homes because of the conflict in Northern Uganda. Today, IRC maintains a presence in six geographic locations; Kampala, Karamoja, West Nile, Acholi and more recently Isingrio and Kyegegwea districts in the southwest of the country, serving conflict-affected and underserved Ugandan communities and offering lifesaving and recovery services to refugees.

Background and objectives of FLAG

FLAG will:

• Support improved foundational skills (literacy and numeracy), for both:

 In-school children who are at risk of dropping out and to keep them in school; and

 Out-of-school children, with the aim of them returning to school.

• Deliver direct training, equipping and paying facilitators to deliver lessons, using a TaRL (Teaching at the Right Level) and structured lesson plan approach.

• This builds on a Community Led Learning (CLL) approach currently being delivered under SESIL reaching about 100,000 children currently enrolled.

• Will also seek to generate evidence to encourage the Government of Uganda (GoU) and others to scale up effective approaches to catch-up and remedial learning.

Scope of Work

The Finance Lead will be responsible for overseeing financial management and financial operations for the anticipated FCDO FLAG project. As a member of the Project’s Senior Management Team, the Finance Lead provides the leadership and management necessary to ensure the project has the appropriate financial infrastructure and systems in place to support smooth project implementation. The role holder will contribute to the development of the Project’s strategic and operational plans and be accountable for ensuring and monitoring delivery against the financial plans through targeted and comprehensive financial analytical review.

As Finance Lead, you will have responsibility for all aspects of strategic and operational finance, acting as the principal finance business partner to the Project Director and other Senior Management teams. This is a senior position that requires outstanding leadership, strategic thinking, and organizational, team-building and representational skills. The Finance Lead role is envisaged to be full-time and will be based in Kampala, Uganda.

Major Responsibilities

• Ensures that all policies and procedures are in compliance with IRC and FCDO policies, procedures, and requirements.

• Establishes project’s finance and supporting function policies, systems and procedures, and directs or performs their development, documentation, and implementation.

• Prepares and regularly reviews project financial management manual and ensures that all staff are compliant with the requirements (cascading down the overarching IRC/FCDO policies and requirements) arranging training as necessary during induction.

• Manages project finance activities and schedules to meet the financial reporting requirements and deadlines specified by HQ and FCDO. Prepares quarterly accrual reports, expenditure reporting, and quarterly expenditure projections – consolidated for all project offices in multiple cities (ensuring a variance of no more than 5% of actual from forecast).

• Provides project management and programme staff with monthly actual-to-budget expenditure reports and analysis for project funds and facilitate their review and discussion.

• Closely monitors all financial activities, and keeps the Project Director advised of all situations which have the potential for a negative impact on internal controls or financial performance.

• Directs the preparation of and approval of all FCDO financial reports in respect to accounting, legal and contractual requirements and ensures the review of such reports by the Project Director and HQ prior to submission.

• Maintains current knowledge of local government requirements related to financial matters and ensures compliance with tax regulations and other legal requirements. Supports the set-up of project-specific bank accounts in country to prevent co-mingling of funds and identifies necessary authorized signatories for each account to ensure a smooth banking process with adequate financial controls in place to prevent mismanagement of funds.

• Establishes project finance roles and responsibilities matrix; ensures job descriptions are current; recruits and maintains qualified staff to perform finance functions.

• Leads of interviewing and selection process for all new finance staff and implements a training programme for the project’s finance staff, including accurate expenditure tracking and quarterly forecasting of expenditure.

• Ensures that all finance staff are trained on and compliant with IRC/FCDO anti-fraud and corruption requirements and escalate any allegations of suspected mismanagement of funds.

• Supports and responds to any internal or external audit of project accounting by IRC or FCDO, providing required supporting documentation on request, in a timely fashion.

• Ensures constructive performance reviews are completed on a timely basis and facilitates discussion of performance, training requirements and career options with project finance staff.

• Designs, implements, and monitors systems, procedures and reporting necessary to maintain on current basis accurate forecasts of cash requirements for meeting future spending, including commitments entered into and which obligate IRC to future spending.

• Supervises the preparation of Cash Transfer Requests to HQ and ensures that appropriate cash balances are maintained to facilitate project implementation.

Qualifications

• A bachelor’s degree from an accredited university in Accounting, Business Administration, Commerce or Finance with a recognized professional certificate in accounting such as CPA, or a master’s degree in Accounting.

• Minimum of 10 years in a similar financial, compliance, or operational role supporting FCDO commercial contracts and other international donor projects in similar contexts.

• Experience with budgeting and financial reporting requirements on multimillion pound, multi-year, FCDO commercial contracts.

• Experience with financial management and reporting on projects with substantial sub-awards.

• Strong knowledge of generally accepted accounting practices, financial reporting standards, financial management processes and procedures.

• Familiarity with FCDO rules and regulations, particularly related to the management of project expenditure and forecasting requirements.

• Extensive experience in working with computerized accounting systems, standard spreadsheets and database programmes.

• Must have a proven track record of proactively identifying and communicating potential problems and proposing solutions.

• Excellent interpersonal communication skills and professional patience and be able to interact, partner and thrive in a diverse environment.

• Committed to staff training and development and effective at facilitation.

• Experience of management of staff performance gaps and provision of additional training or managing a performance improvement plan.

• Fluency in English required.

Please note that the JD is high level and indicative only at this stage and may be subject to change once the Terms of Reference for the programme is released and as the opportunity develops. This position will be contingent on the outcome of the bid.

Safety & Security Situation: All staff must comply with all IRC Uganda by security policies and procedures.

Standards for Professional Conduct: The IRC and IRC workers must adhere to the values and principles outlined in IRC Way – Standards for Professional Conduct. These are Integrity, Equality, Service, and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.

IRC is an Equal Opportunity Employer IRC considers all applicants based on merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status or disability