Finance Coordinator

POSITION SUMMARY:

The Finance Coordinator provides administrative and project management support to the Chief Financial Officer (CFO), as well as administrative support to the Associate Vice President, Accounting & Finance and the Senior Director, Budget & Fiscal Compliance, as needed and appropriate. This role will help ensure that a variety of Finance-related tasks and projects are coordinated, documented and executed. These responsibilities include, but are not limited to, project management of critical Finance projects and tasks, procurement, invoice management and liaising with Board committees, the Development team, investment managers, external providers and vendors.

ESSENTIAL FUNCTIONS:

• Supports the CFO, and as needed and appropriate, supports the Associate Vice President, Accounting & Finance and the Senior Director, Budget & Fiscal Compliance, with a variety of tasks to include, but not limited to, project management of critical Finance projects.
• Responsible for Finance Division invoice management, vendor coordination and procurement, as well as compiling and submitting the monthly corporate card report for the CFO.
• Schedules appointments and maintains productive calendars for the CFO, as well as the Finance team.
• Manages documents on behalf of the CFO and coordinates all approvals/signatures, tracking critical timelines to ensure HIAS remains compliant with all assigned statutory requirements.
• Coordinates with the Development team in both Silver Spring and New York to ensure that bequests and bequeaths are signed by the CFO in a timely basis and returned along with any required financial information.
• Coordinates monthly management reporting meetings for Finance and Programs teams; completes detailed notes and ensures follow-ups are clearly communicated and tracked.
• Serves as the committee liaison to both the Budget & Finance Committee and the Investment Committee, which includes scheduling meetings, coordinating, compiling and sharing meeting materials, meeting minutes and action items, tracking meeting follow-up and other related tasks as needed.
• Serves as liaison with Disciplina, HIAS’ investment management firm.
• Attends critical meetings, keeping action items, notes, transcripts and/or meeting minutes; tracks next steps and tasks through follow-up with respective individuals/departments.
• Leads and coordinates the creation of the Finance section of the quarterly board reports; gathers information from both Finance units, and compiles and finalizes these reports; tracks deadlines and ensures these reports are submitted to the Executive Office on a timely basis.
• Serves as data champion for the Finance team; coordinating with Finance colleagues to obtain data and updates to the division’s annual goals and objectives; provides quarterly updates to Strategy & Measurement staff.
• Maintains and edits the Finance HIASnet page (internal intranet); coordinates with various Finance team members to add and update information on the page.

QUALIFICATIONS & REQUIREMENTS:

• Undergraduate degree preferred.
• 2-3 years of business experience in administrative/support, project management, procurement or other related functions, preferably within the Finance area.
• Experience with management information systems and reporting metrics preferred.
• Strong interpersonal and communication skills; exhibits polite and professional communication via phone, e-mail and mail.
• Must possess analytical skills as well as excellent written and verbal skills.
• Strong organizational skills, to include good record keeping and tremendous attention to detail.
• Ability to properly prioritize work, escalate issues as needed and complete work in a timely manner while working on simultaneous tasks.
• Ability to work independently without direct supervision.
• Ability to learn new technology quickly.
• Must have work experience, knowledge and aptitude of Microsoft-based tools such as Office Suite (Word, Excel, PowerPoint) and other industry standard software.

HIRING PROCESS:

We are committed to a fair and respectful hiring process, and we do our absolute best to respond to every applicant. We prioritize communication and transparency with all candidates, even those who are not moving forward. Here’s a snapshot of our hiring process:

Step 1: Submit your application!

Step 2: Phone screen with a HIAS recruiter.

Step 3: Video interview with the hiring manager.

Step 4: Video interview with a panel of HIAS employees.

Step 5: Online reference check with SkillSurvey.

Step 6: Offer and background check with Shield Screening.

Step 7: Start your professional journey with HIAS!

Note: Some of our hiring processes may vary, and not all candidates will advance to each step.

ABOUT US:

Over one hundred years ago, the Jewish community founded HIAS (originally the Hebrew Immigrant Aid Society) in New York City, the immigrant gateway to America. Supporting Jews fleeing persecution and poverty in Eastern Europe, our founders were guided by the traditions, texts and history of the Jewish people—a history of oppression, displacement and diaspora. HIAS has since helped generations of Jews facing violence because of who they were, and HIAS remains committed to helping Jewish refugees anywhere in the world. Today, our clients at HIAS come from diverse faiths, ethnicities and backgrounds, as do our staff. We bring our experience, history and values to our work across five continents, ensuring that refugees today receive the vital services and opportunities they need to thrive.

HIAS is a learning community, committed to diversity and inclusion. We do our work with integrity, accountability, transparency and a commitment to the highest ethical standards. We seek employees from diverse backgrounds and life experiences to join our teams located in the United States and across the globe. People who identify as BIPOC, people with disabilities, people from the LGBTQ+ community and people with lived experiences of forced displacement or immigration are all encouraged to apply. We are committed to building a diverse workforce that reflects our vision, mission and values.

VISION:

HIAS stands for a world in which refugees find welcome, safety and opportunity.

MISSION:

Drawing on our Jewish values and history, HIAS provides vital services to refugees and asylum seekers around the world and advocates for their fundamental rights so they can rebuild their lives.

VALUES:

Welcome • Acogimiento • Hospitalité • Hachnasat Orchim

We Welcome the Stranger

Justice • Justicia • Justice • Tzedek

We Pursue Justice

Empathy • Empatía • Empathie • Chesed

We Approach our Clients with Empathy

Partnership • Compañerismo • Coopération • Chevruta

We Believe in Changing the World through Partnership

Courage • Coraje • Courage • Ometz

We Act with Courage to Build a Better World

Resilience • Resiliencia • Résilience • Ruach

We Adapt and Thrive, Continuously Demonstrating our Resilience

DIVERSITY:

HIAS is committed to a diverse and inclusive workplace. As an equal opportunity employer, all qualified applicants will be considered for employment without regard to race, color, national origin, ethnic background, ancestry, citizenship status, religious creed, age, sex, gender, sexual orientation, physical disability, mental disability, medical condition, genetic information, marital status, registered domestic partner or civil union status, familial status, pregnancy, childbirth, military status, protected veteran status, political orientation, or other legally protected status.