Finance Assistant / Cashier (Only Turkish & Syrian Nationality)

Job Responsibilities:

• Ensure cash management by being responsible for all cash boxes: guarantee that the money is disbursed and/or the advances given according to the rules, and from the right cash box and allocated to the relevant project(s).
• Regular cash reconciliation (ensuring that physical cash balances are matching cashbook records).
• Sending updated cash position to Finance expert / Finance officer on a weekly basis.
• Do the follow-up of the advances given and settled on time.
• Inform on a regular basis if there are enough funds in the cash boxes for all projects.
• Guarantee that the exchange of currency is done properly and from a reliable exchange office.
• Check the vouchers and the relevant supportive documents (quality, authenticity, reliability, accuracy, and fairness).
• Participate, if needed, in the major payments which have to be done in the field.
• Collect the relevant supportive documents in regard to the expenses/ purchases/ payments done in the field.
• Upload and file all posted vouchers after getting the signatures needed.
• Ensure due payments for all items and services (after approval) and advances.
• Guarantee the respect of IHR financial guidelines and procedures.
• Ensure that Turkish Accounting Rules are met with each voucher/ transaction done by the Finance Assistant / Cashier.
• Routinely work with and be responsible for the original payment and related supporting documents entrusted to him/her: collect, check for compliance, process, file according to instructions, and maintain confidentiality about the content of the documents.
• Scan Vouchers for all projects and be responsible for filing electronic scan files and the overall organization and maintenance of the scanned archive.
• Substituting other staff during their absence.
• Prepare direct payments from HQ after checking contracts and invoices.
• Fulfillment of any other tasks assigned by the management that correspond in general with the nature of this position.

Other:

• Perform any other duties and tasks commensurate with the post’s responsibilities and level.

Note: the above-mentioned key responsibilities/accountabilities are illustrative ones. Another future responsibility/accountability may be assigned to the job, depending on the department’s organizational chart.

Qualification (education/work experience)

• Finance/Accounting qualification
• Work Experience: 1 to 2 years of professional experience in a similar position, preferably in a non-profit organization.
• Advanced level of English writing & Speaking skills and Turkish.
• A desire to learn and work in a challenging but rewarding environment.
• Ability to work under pressure alone and as part of a team.
• A strong sense of integrity.
• Attention to detail.
• Good working knowledge of Excel.
• Ability to work under minimal supervision and deliver on set objectives within given Deadlines.
• Approachable and willing to listen and assist finance and non-finance colleagues.
• Ability to occasionally work with a varying schedule including occasional evenings, early mornings, and weekends as needed to accommodate wide-ranging time zones and the occasional weekend meeting.

Safeguarding:

IHR has a zero-tolerance towards sexual exploitation, and abuse. At IHR, we believe all people have a right to live their lives free from sexual violence and any abuse of power regardless of age, gender, sexuality, sexual orientation, disability, religion or ethnic origin. IHR will not tolerate its employees, volunteers, consultants, contractors, vendors or any other representative associated with the delivery of its work carrying out any form of sexual exploitation or sexual abuse.

IHRcommits to supporting survivors, improving safeguarding capacity, reporting, investigating, responding to, and preventing sexual harassment and sexual exploitation and abuse.

One of the ways that IHR shows this ongoing commitment to safeguarding is to include rigorous background and reference checks in the selection process for all candidates.

Accountability:

Alongside our safeguarding policy, IHR is an equal opportunities employer and has a set of integrity policies. Any candidate offered a job with IHR will be expected to adhere to the following key areas of accountability:

• Comply with IHR’s policies and procedures with respect to safeguarding, Code of Conduct, health and safety, data protection and confidentiality, do no harm principles, and unacceptable behavior protocols.
• Report any concerns about the welfare of a child or vulnerable adult or any wrongdoings within our programming area.
• Report any concerns about the inappropriate behavior of IHR staff or partners.