Finance Assistant

Gold Star Kenya (GS Kenya) was established in 2010 as a local Non-Governmental Organization; GS Kenya was born out of the success of the Gold Star Network, a social franchise program initiative established in 2006 to promote comprehensive quality HIV care amongst a network of private health providers in Kenya. GS Kenya implements health related projects in Kenya providing HIV care and treatment, as well as other health services in the areas of family planning/reproductive, maternal, newborn, child, and adolescent health (FP/RMNCAH), nutrition, and water, sanitation, and hygiene (WASH).

Working Here

We value our employees, and we believe our organization offers friendly working environment and a balanced work culture that inspires self-growth and professional excellence where individuals are inspired to live and driven by our core values:

• Teamwork
• Integrity
• Community engagements
• Quality
• Innovation

Where we work

Driven by our mission of empowering communities to achieve better health, our current team is spread across six counties in Kenya.

We are seeking to fill the position of Finance Assistant to be based in Nairobi on a 6-month fixed-term contract renewable subject to availability of funds and performance.

The Finance Assistant will report to the Senior Finance Officer.

Position Summary:

The Finance Assistant will manage and record transactions into Quick Books, ensuring seamless payments to suppliers based on invoices submitted as well as ensuring project support and effectiveness by providing hands-on implementation of project activities.

Duties and Responsibilities:

Payment processing

Ensure all payments shared with finance are processed timely through follow-up for timely authorizations of payment requests in line with the approved limits per the delineation chart

Submit remittance advice with for all processed vendor payments.

Receive payment requests, prepare payment vouchers, and submit to Senior Finance Officer for review and approval

Release approved payments, ensuring proper documentation, stamps, and signatures

Banking

Perform banking roles such as cash depositing and collection.

Support monthly balance sheet and bank reconciliations

Prepare cash and bank accounts monthly and submit for approval.

Cash flow management

Check all the bank statements regularly for any receipts and other peculiar items and notify your supervisor accordingly.

Prepare an up-to-date cash flow statement weekly for decision on cash needs.

Statutory deductions remittance. Ensure that PAYE, NSSF and NHIF are remitted by the stipulated deadlines.

Ensure that all other payroll deductions (HELB, Sacco, Pension) are remitted to the respective institutions by the respective deadlines.

Administrative:

Maintain an organized and well documented (all files must be labeled properly and visibly) and sequential filing system for all processed payments.

Support retrieval of documentation for reviews and audits

Receive, distribute, circulate, and file incoming documents

Ensure full compliance with financial and donor regulations.

Perform any other duties as assigned by the supervisor.

Minimum Requirements:

• Bachelor’s Degree in Commerce (Accounting/Finance option) or a related field and at least 2years’ experience preferably in NGO set up.
• Proven experience in accounting, preferably in program management or similar environment.
• Knowledge in Excel and Quick Books system is a MUST
• Knowledge of finance processes, systems and principles. Basic knowledge of USAID regulations or experience in working in a USAID funded program would be an added advantage.
• Excellent written and verbal communication skills with the ability to interact effectively with diverse stakeholders
• Highly organized individual, tactful, has initiative and able to multitask and work well under pressure.
• Ability to work independently, prioritize tasks, and meet deadlines in a fast-paced environment.
• High level of professionalism and discretion in handling confidential information.