Finance Assistant

Under the overall supervision of the Director, Coordinating Office for the Mediterranean and Chief of Mission in Italy and Malta and Representative to the Holy See (CoM), and the direct supervision of the Resource Management Specialist (RMS), the incumbent will be responsible for providing administrative and accounting support in accordance with the IOM policy and procedures.

Core Functions / Responsibilities:

· Assist in managing financial resources by monitoring and controlling assets, reserves, funds, supplies, etc. in accordance with IOM rules and regulations;

· Assist in preparing annual budget submission and revisions including estimating staff cost as well as rental and utilities, office equipment and supplies, printing, and other contracts, services or running expenses, to include in the budget;

· Extract and input data from various sources in financial or accounting systems;

· Assist providing guidance in accounting, budget and financial related issues;

· Assist in the preparation of the payroll by executing validity checks on monthly payroll results;

· Reviews all types of payments starting from purchases to payment requests verifying that they are duly authorized and all the supporting documents are attached therewith;

· Create new Vendor Accounts in PRISM;

· Verify vendor claims for accuracy and conformance with IOM finance policies and instructions;

· Perform claim verifications against documentation to ensure that purchases/services are properly authorized and that the goods have been received or services rendered;

· Assist in the preparation of budget, accounting, financial, statistical reports and other reports as required;

· Provide assistance to all staff services such as travel, expense claims, document retrieval, etc.;

· Ensure proper and systematic completion of all posted payments and other accounting documents according to the established standards;

· Responsible for the Petty Cash of the office; and,

· Perform other related duties as required.

Required Qualifications and Experience:

Education

· High School diploma with five years of relevant experience; or,

· Bachelor’s degree in Business Administration, Accounting, Finances, or related fields with three years of relevant professional experience.

Experience

· Proficient in Microsoft Office applications e.g. Word, Excel, PowerPoint, E-mail, Outlook; previous experience in SAP is a distinct advantage;

· Attention to detail, ability to organize paperwork in a methodical way;

· Discreet, details and clients-oriented, patient and willingness to learn new things; and,

· Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage.

Skills

· Knowledge of general financial and accounting rules and regulations;

· Knowledge of SAP system would be considered as an advantage;

· Knowledge of International Public Sector Accounting Standards (IPSAS) is desirable

Languages

· Fluency in Italian and English is required (oral and written).

Required Competencies

The incumbent is expected to demonstrate the following values and competencies:

Values

· Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.

· Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.

· Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

· Courage: Demonstrates willingness to take a stand on issues of importance.

· Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators level 1

· Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

· Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.

· Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.

· Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.

· Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

IOM’s competency framework can be found at this link.

Competencies will be assessed during a competency-based interview.

Other:

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment, and verification of residency, visa and authorizations by the concerned Government, where applicable. As part of the mandatory medical entry on duty clearance, candidates will be requested to provide evidence of full vaccination against COVID-19.

This post is subject to local recruitment. Only persons holding a valid residence and work permit for Italy will be eligible for consideration.