Finance and Office Manager

• Based in Seoul
• Opportunity to join the leading human rights organisation
• Are you a qualified accountant?
• Are you problem solver?
• Do you have experience in setting up and managing , organisational systems in IT, HR, finance and administration?
• Do you have people management experience

JOB PURPOSE:

To lead the organizational (finance, human resources, facilities, legal, IT and administration)services in supporting the effective operation of Amnesty International’s hub office in Bangkok

MAIN RESPONSIBILITIES:

Finance

• Ensure the financial control of the Bangkok Hub Office’s activities through ensuring implementation of strong finance policies, systems, processes, and review of monthly balance sheet reconciliations;
• Ensure the management reporting requirements of the office are met, including accurate and timelymonthly management accounts forecasts and budgets;
• Ensure the statutory and regulatory reporting requirements of the office are met, including preparation of the annual statutory accounts (if applicable) in a timely manner, management of the audit process, compliance with tax regulations and compliance with any other local financial reporting requirements;
• Support the Hub Director to ensure the resources of the office are allocated according to strategic priorities and do not exceed the allocated funds for the office, via the management of the budget setting process and delivery of agreed budgets;
• Ensure value for money is achieved by producing financial analysis to support the organization in deciding resource allocation decisions including through adequate procurement practices;
• Ensure the cash flow of the office is managed to ensure sufficient liquid reserves and minimal exchange rate risk, in conjunction with the IS London Finance team;

Manage the payroll of the office, via outsourced payroll providers where relevant, to ensure timely and accuratepayments to staff.

• Ensure capability to report on restricted funding as

Facilities

• Ensure maintenance of office infrastructure including facility management, power management,equipment maintenance and asset management;
• Ensure proper security of the premises and other assets of the organization through outsourcedsecurity arrangements and maintenance of current approved security plan;
• Implement administrative and operational policies and procedures including Amnesty International health and safety standards in order to ensure that the Hub Office is run efficiently and effectively and staff are working in a safe and secure

Legal

• Assist the Hub Director to ensure compliance with all laws and regulations that pertain to the running of the AI operation, including legal registration and administration, employment and immigration law and including the filing of submissions to the relevant authorities, using appropriate professional advisers and liaising with IS Legal Counsel as

Human Resource Management

• Work with the Organizational Development and Human Resources Directorate to ensure the effective use of people management policies and procedures, as appropriate;
• Provide best practice HR advisory service in relation to core people management issues, such as absence and well-being, conduct and capability, performance management, organizational change and the full range of employment and employee relations matters;
• Lead on the provision of best practice professional support and advice to people management cases, escalating to or commissioning support from other ODHR colleagues as required; support the shift in responsibility of people management to the line, with expert coaching, support and guidance provided by the ODHR
• Develop, provide or commission training and coaching for managers and employees to improvetheir awareness of and effective application of people management policies and practices;
• Oversee and authorise the preparation and issue of appropriate contractual documentation in relation to terminations and variations of employment, including accurate and timelynotification to relevant parties;
• Facilitate recruitment and induction of new staff and volunteers to the Hub office; lead on recruitment and induction of new staff and volunteers to the Finance function;

Ensure staff in location (current and new joiners) are supported by providing liaison management in-country. This could include providing support on matters such as immigration agency liaison, landlord negotiation, etc. The postholder should ensure that they maintain an active network relevant to such support needs.