Finance and Administrative Coordinator

Action Against Hunger (AAH) is an international non-governmental, private, apolitical, non-religious and non-profit organization created in 1979. Its goal is to combat hunger and dangerous situations that threaten men, women and children. Currently 500 expats and more than 5,000 employees are working for Action Against Hunger in more than forty-six countries working in projects concerning four areas of focus: nutrition, health, food security and water and sanitation.

Action Against Hunger is recruiting for its Jerusalem office a

Finance and Administrative Coordinator

GENERAL OBJECTIVES

• To assure the financial transparency and optimized management of the financial resources of the mission, complying with AAH internal procedures at all times.
• To control and mitigate the financial risks of the organization.

KEY ACTIVITIES

Objective 1:Mission Financial Management

• Assure the financial balance of the mission according to its yearly financial objectives.
• Follow up on the financial planning of the mission through the financial management tool (eFMT), ensure timely and accurate update of the tool by the bases.
• Carry an exhaustive control of the coverage plan (CCP: Cost Coverage Plan) and monitor the cost structure of the mission.
• Assure the monthly delivery of updates of monthly Budget Follow Ups (BFU) to the coordination team, Heads of Base and administrative teams. Ensure the full involvement of all departments.
• Elaborate and validate financial reports within contractual deadlines.
• Follow up and analysis of the entire mission’s financial risks.
• Supervise controls by the bases on local partners’ expenditure.

Objective 2: Mission Treasury and Accountancy Supervision

• Assure the monthly closing of the accountancy, following the controls defined and according to the established deadlines.
• Assure the respect of the administrative and financial procedures established by AAH and its donors.
• Define the treasury flows in the mission Cash Management Policy and supervise its correct implementation.
• Control the treasury level to the minimum operational.
• Assure the correct and timely delivery of the monthly treasury forecast.
• Follow up of all payments received at mission level.
• Manage relationship with banks.

Objective 3: Administrative management of the mission

• Verify and control the respect of the expenditure authorization procedure.
• Control and supervision of the respect of any rule regarding the quality and archiving of all administrative and financial documentation according to AAH and donor guidelines.
• Represent the mission in front of the administrative representatives of other international and national organizations in-country.
• Assure the respect of local law and any tax obligation by the mission.
• Follow up on AAH’s national framework agreement in-country.
• Initiate and/or develop relationships with local authorities for any financial related matter.
• Plan and follow-up of internal and external audits in coordination with headquarters; prepare yearly financial statements for the whole mission and for Gaza base, before certification by external auditors.

Objective 4: Relationship with counterparts

• AAH participate in Due diligence process for the partners, define capacity development plan for partners
• Train partners on AAH accounting and financial procedures.
• Coordinate the supervision and integration of partners’ invoices and transactions.
• Consolidate financial reports sent by partners.
• Follow-up partners’ treasury requests.

PROFILE REQUIREMENTS:

• Master’s or bachelor’s degree in finance or Accounting, Audit, or related field.
• Good knowledge of donor guidelines, specifically European/Spanish ones.
• Minimum 5 years’ experience in financial management and minimum 3 years in the humanitarian sector.
• Coordinate and lead the mission finance and admin team.
• Experience in the preparation of budgets, projects’ financial follow-up and financial reports.
• Experience in accounting and preparation of financial statements.
• Knowledge and experience in dealing with Audit requirements.
• Knowledge of AAH desirable (organization, mandate, strategy, procedures).
• Coordinate and lead the mission finance and admin team.
• Motivation and commitment to humanitarian work and values.
• Excellent interpersonal, analytical and communications skills.
• English compulsory (written and verbal), Arabic an asset.
• Strong Knowledge of Windows domain, Office 365, and IT network maintenance needed. Power BI, KOBO and BIS software is a plus.