Finance and Administration Manager

HIAS seeks an Administration and Finance Manager to oversee the day-to-day effective and efficient management of all financial and budgeting activities and operations of the HIAS’ Perú office. The Administration and Finance Manager will oversee all finance, accounting, administrative, and budget functions. The person will also ensure accurate and timely preparation of internal financial reports and submission for external reporting. The incumbent will also maintain high standards internal controls in accordance with International Accounting Standards, peruvian laws, and regulations. The Administration and Finance Manager will report directly into the Country Director. They will also work closely with HQ Finance and Grants Compliance management team.

ESSENTIAL FUNCTIONS:

Accounting Responsibilities

• Manage all financial transactional activity, including accounts payable, accounts receivable and payroll and ensures that all financial transactions and journal entries are recorded accurately in accordance with organization policies and governmental regulations.
• Manage organizational cash flow and forecasting.
• Coordinate and lead all financial audits of the operations in Perú
• Ensure fiscal donor compliance with donors and partners in Perú.
• Review key monthly account analysis; bank reconciliations, G/L to subsidiary ledger reconciliation.
• Work with HR team on the monthly payroll preparation, payment and ensure that payroll is completed in compliance with Perú tax and labor requirements.
• Ensures that financial reports for all donors, local compliance and HQ are submitted in a timely manner.
• Ensure timely preparation of monthly, quarterly, and annual financial statements and reports.
• Ensures timely and accurate monthly close of General Ledger.
• Ensure compliance with all HIAS policies and procedures as outlined in policy manuals and in accordance with local statutory requirements.
• Analyze financial data to identify potential risks and recommend solutions to reduce or mitigate them.

Budgeting Responsibilities

• Lead in program proposals budgeting and planning process in conjunction with the Country Director and Program Teams.
• Administer and review all financial plans and budgets; monitor progress and changes; and keep senior leadership team abreast of the organization’s financial status.
• Prepare, analyze, and report to the country director and HQ monthly budget vs actual analysis.
• Provide oversight on all procurement activities to ensure full compliance with HIAS and donor policies.
• Lead management and monitoring of HIAS leased property, assets, inventory, office equipment and supplies in line with the budget.
• Participate and support in sourcing for new office space, setting up of offices in events of office relocation or expansion initiatives.
• Monitor costs and expenses to assist in budget preparation.
• Prepare and submit various administrative reports e.g., assets, office supplies management and distribution report among other management reports as needed.

Management Responsibilities

• Conduct regular trainings to Perú employees on financial policies, procedures, and donor compliance and best practices.
• Create a financial department environment that builds capacity of the finance team, segregation of duties and empowers all staff.
• Creates strong relationships with other departments such as programs to create an environment of innovation and excellence.

Qualification and Experience

• Graduate degree or other post-graduate qualification in economics, finance,accounting, or major related to the position (will consider experience in lieu of Master’s degree).
• At least seven (7) years’ work experience in an Finance coordination position with accounting and budgeting responsibilities and at least three (3) to four (4) years in a INGO or similar field.
• At least five (5) years of demonstrated experience in management role
• Knowledgeable of Perú’s laws and regulations.
• Excellent computer skills in all Microsoft office suite products (Word, Excel, PowerPoint, etc.); highly organized and detail-oriented with strong analytical and problem-solving abilities; capability to handle sensitive and confidential information.
• Ability to work in a team and independently, take initiative, prioritize competing tasks and meet deadlines in a fast-paced environment.
• Strong communication and interpersonal skills.
• Oral and written fluency in both written and spoken English and Spanish.
• Flexibility, adaptability, and ability and willingness to operate independently in potentially hazardous environments for extended periods, involving travel within the area of operations.

DISCLAIMER:

This job description is intended to describe the general nature and level of work being performed. It is not an exhaustive list of all responsibilities, duties, skills required or permanent location. Location is subject to change based on programmatic needs. Flexibility is essential as we grow and develop. The successful candidate must be comfortable in a fast-paced, changing work environment with many crucial deadlines. All team members may be required to perform duties outside of their normal work hours of responsibilities as needed.