Finance and Admin. Coordinator, 100%

HEKS/EPER, Swiss Church Aid, supports projects designed to combat hunger, poverty and injustice in over 30 countries on four continents. HEKS/EPER also provides worldwide humanitarian assistance for victims of natural disasters and armed conflicts and supports the Church’s diaconal work in Eastern Europe and the Middle East. In Switzerland, HEKS/EPER champions the rights and causes of refugees and socially disadvantaged people. Through its development and social policy work in the fields of climate justice, access to land and food, migration, and integration, HEKS/EPER strives for systemic change – globally and in Switzerland.

With the onset of conflict in Ukraine following the Russian invasion on the 24th February 2022, 6.5 million Ukrainians (approximately 15% of the population) have been internally displaced while 3.3 million (approximately 8% of the population) have fled to neighboring countries. Major population centers are under siege with civilian infrastructure heavily damaged. Basic commodities are becoming scarce with critical services facing significant strain.

Therefore, we are looking for a proactive and experienced:

Finance and Admin. Coordinator, 100%

Your responsibilities:

• Manages the programme’s financial resources like
• Define and elaborate the budget proposals
• Provide the programme’s global financial monitoring (by Finance Management Tool)
• Implement the programme’s HR strategy (pay, social and training policies) and ensure implementation of HR processes.
• Define the Human Resource’s Policy, including pay, social and training aspects
• Define and implement the corresponding HR processes
• Manage national staff recruitment and assessment processes Participate in welcoming and administrative briefing of expatriate staff
• Ensure that the HR policies are respected
• Manage the programme’s administrative team
• Supervise and lead the finance and HR team, set objectives and carry out assessments of direct reports
• Organize and run information and coordination meetings
• Guarantee compliance with the programme’s administrative and legal framework
• Guarantee the correct archiving and security of the organisation’s documents (paper and digital)
• Ensure compliance with legal requirements (HR, administrative, financial, etc.), referring to local expertise if required (lawyers, employment inspectors, etc.)

Your profile:

• Professional diploma or university degree in Accounting, Business Administration, Economics or Audit
• Previous experience with an NGO is mandatory
• At least 3 years of experience in a similar position
• Advanced IT knowledge (hardware and software, Microsoft Office, Internet)
• Knowledge of SAGA
• Fluent in English (written and spoken). Russian will be an asset

We offer:

• A national position with a duty station in Odessa
• An opportunity to make a difference in this world
• An interesting and challenging position with scope for design
• Duration 6 months / Starting date: 01/04/2022 (ASAP)
• Location: Odessa / Ukraine