Field Coordination Assistant

CTG overview

CTG staff and support humanitarian projects in fragile and conflict-affected countries around the world, providing a rapid and cost-effective service for development and humanitarian missions. With past performance in 17 countries – from the Middle East, Africa, Europe, and Asia, we have placed more than 20,000 staff all over the world since operations began in 2006.

CTG recruits, deploys and manages the right people with the right skills to implement humanitarian and development projects, from cleaners to obstetricians, and mechanics to infection specialists, we’re skilled in emergency response to crises such as the Ebola outbreak in West Africa. Key to successful project delivery is the ability to mobilise at speed; CTG can source and deploy anyone, anywhere, in less than 2 weeks and have done so in 48 hours on a number of occasions.

Through our efficient and agile HR, logistical and operational services, CTG saves multilateral organisations time and money. We handle all our clients’ HR related issues, so they are free to focus on their core services.

Visit www.ctg.org to find out more

Overview of position

Under the leadership & guidance of the Head of Sub Office & Senior Emergency Coordinator & with the direct supervision of the Area Coordinator, the Field Coordination Assistant will support & supervise the activities implemented at the field level. The Field Coordination Assistant will lead field level coordination internally among the different units for smooth program operations & to engage with relevant stakeholders in the location.

Role objectives

The candidate will be responsible for the following tasks:

• Act as the focal person for activities implemented in location within Anambra state.
• Participate in the local coordination group meetings, that includes partners & government officials in Anambra together with our clients field team of respective units.
• Support production of regular reports regarding the implementation of our clients activities, constraints, needs & gaps, anticipate constraints & advice on future developments.
• Support promotion of community based approaches in the implementation of projects & ensure mobilization of the communities for sustainability in close coordination with Team Leaders of respective units & PSU.
• Support to ensure gender, protection, environmental & other relevant crosscutting issues are mainstreamed in close coordination with field team with guidance from our clients Protection Officer & respective PM’s.
• Support implementation of appropriate safety & security procedures related to the protection of our clients staff, its assets & operations.
• Ensure that all relevant security information is properly disseminated in coordination with Field Security Officer.
• Work alongside our clients staff councilor on identifying staff psychosocial needs & critical incident reporting & ensure provision welfare activity at the field level to promote positive wellbeing & resilience.
• Assist & work alongside Procurement & Logistics Unit (PLU) or Resource Management Unit (RMU) to ensure smooth our clients operation in addressing vehicle / movement needs, supplies of project materials & information sharing on relevant issues of PLU / RMU.
• Perform such other duties as may be assigned.

Project reporting

• This role reports directly to the Area Coordinator.

Key competencies

• Completed university degree from an accredited academic institution preferably in disaster management, project management, economics, statistics, social science, sociology or psychology with three years relevant professional experience in emergency response (natural or human made disaster).
• Experience in emergency response programming for marginalized populations, including need assessment, data collection, monitoring & review.
• Knowledge of structures & functions of national & international humanitarian agencies, donors & organizations.
• Familiarity with the emergency response, disaster management & disaster risk reduction in the region is an advantage.
• Experience in the coordination of multi sectoral humanitarian response is an advantage.
• Works effectively in high pressure, rapidly changing environments.
• Coordinates actions with emergency response actors & making use of existing coordination structures.
• Supports adequate levels of information sharing between internal units, cluster partners, our client & other emergency response partners.
• Establishes & maintains effective relationships with implementing partners.
• Makes correct decisions rapidly based on available information.
• Takes responsibility for action & manages constructive criticisms.
• Works effectively well with client & stakeholders.
• Promotes continuous learning for self & others.
• Listens & communicates clearly, adapting delivery to the audience.
• Actively seeks new ways of improving programs or services.
• Develops effective partnerships with internal & external stakeholders.
• Identify ways & implement actions to improve performance of self & others.
• Plans work, anticipates risks & sets goals within area of responsibility.
• Displays mastery of subject matter.
• Contributes to a collegial team environment; incorporates gender related needs, perspectives, concerns & promotes equal gender participation.
• Fluency in English & native languages of areas of Benue state.
• Previous experience in humanitarian work.
• Inclusion & respect for diversity respects & promotes individual & cultural differences, encourages diversity & inclusion wherever possible.
• Integrity & transparency maintain high ethical standards & acts in a manner consistent with organizational principles / rules & standards of conduct.
• Demonstrates ability to work in a composed, competent & committed manner & exercises careful judgment in meeting day to day challenges.
• Develops & promotes effective collaboration within & across units to achieve shared goals & optimize results.
• Delivering results produces & delivers quality results in a service oriented & timely manner, is action oriented & committed to achieving agreed outcomes.
• Managing & sharing knowledge continuously seeks to learn, share knowledge & innovate.
• Takes ownership for achieving the organization’s priorities & assumes responsibility for own action & delegated work.
• Encourages & contributes to clear & open communication, explains complex matters in an informative, inspiring & motivational way.

Team management

• This role has no team management responsibility.

Further information

• Internals of the organization & NMS candidates, as well as external female candidates, will be considered as first tier candidates.
• This vacancy is also open to second tier candidates.
• The appointment is subject to funding confirmation.
• Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements & security clearances.