Executive Assistant – Middle East Office (Jordanian Nationals Only )

Executive Assistant at NRC MERO office is expected to a provide high-level administrative support for MERO executives in general while working closely with Regional Director and Regional Support Director to ensure that they can efficiently accomplish key tasks and organizational initiatives.

All NRC employees are expected to work in accordance with the organisation’s core values: dedication, innovation, inclusivity and accountability. These attitudes and beliefs shall guide our actions and relationships.

1. Role and responsibilities

The following is a brief description of the role. This position will provide high level day to day support to the Regional Management group (RMG) for the NRC Middle East Regional Office (MERO) which will include a wide range of tasks from arranging workshops / meetings, managing senior managers calendars and specific project work.

Generic responsibilities

These responsibilities shall be the same for all positions with the same title. The responsibilities shall be short and essential. Details belong to the Work and Development plan.

Support the Middle East Regional Management Group with the following:

1. 1. Ensure effective agenda time management, meeting commitments and preparation for meetings.
   1. In cooperation with relevant MERO units, support meeting preparations for the Regional Directors’ participation in meetings and conferences. Provide support during such meetings when required, including minute taking.
   2. Maintain the organizational chart for the office and region.
   3. Responsible for setting up and coordinating Regional Management Group (RMG) meetings, including drafting of agenda, identification of meeting venue and/or video conference, minute taking and follow-up.
   4. Responsible for setting up MERO Extended Regional Management Group (ERMG) meetings including minute taking, follow up on actions and wider information sharing with MERO and Country Offices
   5. In close coordination with all MERO units (incl. HQ liaison), ensure strategy and follow-up meetings (T-meetings) are conducted in time and filled accordingly.
   6. In close cooperation with MERO Administration unit, facilitate logistical arrangements related to conferences held by the NRC MERO office.
   7. E-mail administration: Ensure timely follow-ups and coordinate meeting requests.
   8. Support to communicate more widely in the MERO office and region in relation to RMG activities includes support on translation of meeting minutes summaries etc. to Arabic.
   9. Other ad hoc and project related tasks as identified by the RSD or RMG.

Critical interfaces

By interfaces, NRC means processes and projects that are interlinked with other departments/units or persons. Relevant interfaces for this position are:

• Regional Director
• MERO Regional Management Group
• Country offices, including Country Directors
• Senior Regional Advisor based in Oslo

2 Competencies

Competencies are important in order for the employee and the organisation to deliver desired results. They are relevant for all staff and are divided into the following two categories:

• Professional competencies

These are skills, knowledge and experience that are important for effective performance.

Generic professional competencies:

• * Proven administrative skills within the NGO or related sector
  • Able to follow up on key tasks without detailed supervision
  • Research skills and experience
  • Relevant academic background

Context/ Specific skills, knowledge and experience:

• * Experience of working with a relevant aid agency or embassy in the Middle East
  • Fluent in English and Arabic including a high degree of written English skills
  • Knowledge of the context in the Middle East
  • Knowledge of Arabic language
• Behavioral competencies (max 6)

These are personal qualities that influence how successful people are in their job. NRC’s Competency Framework states 12 behavioral competencies and the following are essential for this position:

• Planning and delivering results
• Coping with change
• Empowering and building trust

• Handling insecure environments

• Performance Management

The employee will be accountable for the responsibilities and the competencies, in accordance with the NRC Performance Management Manual. The following documents will be used for performance reviews:

• The Job Description
• The Work and Development Plan
• The Mid-term/End-of-trial Period Performance Review Template
• The End-term Performance Review Template
• The NRC Competency Framework

Additional Info

PS : this position is a national one and opened for Jordanian nationality holders only .

Same Posting Description for Internal and External Candidates