Executive Assistant Intern

Organization Summary

The Green Belt Movement is a non-governmental organization founded in Kenya in 1977 by Professor Wangari Maathai. The Movement’s work focuses on conserving the environment by empowering rural women and communities through environmental education, supporting conservation and climate change mitigation activities in Kenya, and creating livelihood safety-nets at the household level.

Position Summary

Under the supervision of the Executive Director (ED), the core function of this intern position is to support the Executive Office with various administrative processes essential to day-to-day operations. This is a demanding position requiring someone who can be available at the request of the ED and his schedule.

• Duration: 6 months
• Location: Nairobi, Green Belt Movement Headquarters

Duties and Responsibilities

• Handling administrative requests and queries from senior managers and staff members;
• Organizing and scheduling meetings and appointments;
• Planning meetings and taking detailed minutes;
• Booking travel arrangements;
• Answering and directing phone calls;
• Developing and maintaining a filing system;
• Maintaining contact lists;
• Submitting and reconciling expense reports;
• Creating excel spreadsheets and dashboards;
• Providing general support to visitors; and
• Any other duties as assigned.

Skills and Qualifications

• Degree in Secretariat Studies, Business Management or related qualification;
• Graduates, especially fresh graduates who show genuine desire to serve with demonstrated good character, honesty and high competency;
• Willing and able to support senior level Executives;
• Demonstrated ability to handle confidential information appropriately;
• Highly proficient in MS Word, Excel, PowerPoint;
• Excellent writing, proofreading and verbal communication skills;
• Ability to stay focused, efficient, and effective in managing multiple priorities;
• Professional demeanor and ability to handle sensitive situations in a calm and professional manner;
• Strong interpersonal skills and good judgment;
• Proven ability to work independently to achieve accomplishments; and
• Ability to communicate effectively with all levels of employees and outside contacts.