Environmental Project Proposal Writing and Project Management Trainer

BACKGROUND:
IMPACT – Civil Society Research and Development e.V. , founded in Berlin in 2013, is a non-profit civil
society organization with offices in Iraq, Turkey and Syria.

Civil society support is the core of IMPACT’s mission through long-term and balanced support to individuals and organizations in the conflict and developed countries. IMPACT main areas of intervention is capacity building, research, peace building and diaspora engagement.

PURPOSE OF THE ASSIGNMENT:
The main objective of this assignment is to hire a trainer specializing in cultural preservation projects management to conduct training sessions for local civil society organizations (CSOs). The training will focus on enhancing participants’ skills in proposal writing and project management specifically tailored to cultural preservation initiatives.

SCOPE OF WORK:
The assignment involves conducting 3-day training workshops on proposal writing for environmental projects. The workshop is designed to equip participating organizations with a thorough understanding of the concept of proposals writing.

The consultant will be responsible for preparing and implementing a 3-day training workshop on writing financial proposals. The training is targeted towards civil society organizations participating in the incubation project in the Jazeera region, northeast Syria. Additionally, the consultant will be tasked with preparing a report on the training, including an evaluation, documentation of lessons learned, and recommendations. Technical support sessions will also be conducted to assist partner organizations in developing financial proposals for their projects.

Additionally, the consultant will be tasked with facilitating several follow-up sessions with the trainees within a six-month period following the workshop. The training is aimed to achieve following objectives:

1. The primary objective of this assignment is to enhance the proposal writing skills for environmental projects of participating civil society organizations. The consultant will focus on equipping organizations with comprehensive knowledge and practical tools to effectively articulate project proposals for development initiatives.
2. Ensure Post-Training Sustainability: The assignment aims to ensure the sustainability of the training impact by conducting follow-up sessions within a five-month period. These sessions, facilitated by the consultant, will provide ongoing support to trainees, addressing any challenges faced in implementing the learned skills. The goal is to reinforce the acquired knowledge and facilitate its practical application in the organizations’ proposal writing endeavors.
3. Organizing a collective workshop to extract the most important lessons learned during this journey and ways to enhance it.
4. Designing a knowledge product that serves as a procedural guide for sectoral interventions in organizations, blending general knowledge and tools specific to this sector, drawing on the project’s insights, lessons learned, and context. This entails adapting knowledge and tools to ensure they are genuinely applicable.

METHODOLOGY:

• Deliver using a blended learning approach and might consist of presentations, interactive sessions of practical exercise and group works.
• Practical sessions using individual or group exercises will be given to participants after each session to make sure that they can apply what they have learnt into practice immediately.
• Participatory training methods such as brainstorming, simulation, group discussion and case analysis.

KEY DELIVERABLES:

1. Development of training content and materials in Arabic.
2. Work with local co-facilitators to ensure smooth training delivery.
3. Conducting pre-training assessments.
4. Facilitation of interactive training sessions.
5. Review participants developed product.
6. Post-training follow-up and action plans.
7. Comprehensive training report submitted within an agreed timeframe.
8. Final guide for sectoral interventions based on this path.

LOCATION:
The training will be online over Google Meet or Zoom platforms.

TIMEFRAME:
This is a short-term assignment for individual consultants for a period of 6 months
between 01-Apr- 2024 to 30-Sept-2024. The training workshop expected to be
conducted from Apr 01st to Apr 03rd 2024.

The workload is estimated to 10 days, including 3 days dedicated to training
delivery. This covers the preparation of materials, receiving and incorporating feedback
from the IMPACT team, as well as conducting pre- and post-training assessments,
reviewing participants’ products and follow-up sessions. Additionally we expect
conducting 10 technical/follow-up sessions approximately, each sessions takes 2 two hours.

DUITES & RESPONSIBILITIES:
The trainer/consultant/resource person will:

1. Sign with IMPACT a consultancy agreement.
2. Discuss and agree with IMPACT on the final training package, content and
   deliverables.
3. Design an appropriate process of the training leading to the desired results.
4. Propose on the most appropriate training methodology for effective delivery of
   the assignment.
5. Device the tools required for each session of the training.
6. Satisfactorily facilitate the training sessions and ensure active engagement of all
   the participants.
7. Share relevant training materials and provide any resource materials for further
   reading and reference by trained staff.
8. Design a questionnaire for pre and post-test (to be used before and after the
   workshop) for workshops to gauge the level of understanding of the participants
   about the topics discussed in the training workshop. Compile and submit quality
   training report (one soft copy)

SKILLS and COMPETENCIES:
The resource person/consultant should possess following qualifications and
expertise:

1. An advanced degree in Business Administration, Nonprofit Management, or related fields
   is preferable.
2. Proven experience in conducting similar trainings, preferably in conflict or post-conflict
   regions.
3. Excellent command of Arabic and English.
4. Strong facilitation and interpersonal skills.

TECHINCAL PROPOSAL:
The technical proposal should include but not limited to the following information:

1. A brief outline of recent experience and client references in carrying out assignments of
   similar nature (Max. 1 pages)
2. Detailed description of how the consultant/firm understands and will respond to the ToR
   including an initial training outline and a time frame (for the workshop and coaching
   sessions)
3. Curriculum Vitae of trainer.

FINANCIAL PROPOSAL:
The financial proposal must contain overall quotation in USD for all the services to be
provided and must follow the following:

1. Summary of the total costs for the services proposed.
2. An itemized breakdown of the costs associated with each training day and each follow-up session.
3. Any taxes if applicable.

PROPOSED PAYMENT SCHEDULE:
100% of the payment will be released to the trainer after completing the training.

Child Safeguarding Policy:

IMPACT aims to create an organization that is safe for children but is also aware of the need to keep child protection concerns proportionate and to guard against over-zealous attitudes. Child abuse thrives in closed and secretive atmospheres. IMPACT’s best protection is to create an open and aware culture where people are not afraid to speak about their concerns.

Any employee, consultant, contractor, or the supplier undertaking an activity on behalf of IMPACT organization must sign the Child Safeguarding/Declaration of Acceptance Form and comply with the IMPACT Child Safeguarding Policy which is a statement of IMPACT’s commitment to preventing abuse and protecting children with whom it comes into contact.