Director of Finance and Administration (DFA)

The IRC has a well-structured operational base in South Sudan. IRC is operating in eight field sites in South Sudan, covering four of the former ten states. With two offices in Northern Bahr el Ghazal (Aweil East and South), four offices in Unity State (Jamjang, Bentiu, Ganyliel and Nyal), one office in Rumbek town covering the whole of Lakes, and one field office in Central Equatoria (Juba) for urban programming together with the South Sudan Country program office. The IRC has been one of the largest providers of aid in the region of South Sudan for over 25 years, delivering emergency relief and post-conflict assistance since 1989. Today, the IRC provides services for more than 900,000 people across the country, delivering lifesaving care and life-changing assistance.

Position Summary

The IRC is seeking a Director of Finance and Administration (DFA) for an anticipated USAID-funded Integrated Youth Support Activity (IYSA) in South Sudan. The three-year IYSA will implement a Youth Corps model and support South Sudanese communities to develop, promote and strengthen the skills and assets of youth, and to create an enabling environment for the youth to be productive and positively contribute to their communities. IYSA will support and empower at-risk and out-of-school youth to gain the necessary skills they need to lead productive lives, gain employment, and positively contribute to their communities by 1) Increasing access to functional literacy, numeracy, soft skills, and life skills programs for at-risk and out of school youth, 2) Expanding entrepreneurial, employment and vocational opportunities for youth; 3) Empowering adolescent and youth to make informed reproductive health decisions; 4) Improving conflict resolution skills and engagement needed to enable youth to peacefully pursue livelihood opportunities.

As Director of Finance and Administration (DFA), s/he will have responsibility for all aspects of strategic and operational finance, acting as the principal finance business partner to the Chief of Party and other Senior Management team, as well as conforming to IRC’s financial control environment and CFO standards and objectives. This position is contingent on the IRC being awarded funding and is anticipated to begin in 2022.

Job Responsibilities

· Ensures that all policies and procedures are in compliance with IRC and USAID policies, procedures, and requirements.

· Establishes project’s finance and supporting function policies, systems and procedures, and directs or performs their development, documentation, and implementation.

· Manages project finance activities and schedules to meet the financial reporting requirements and deadlines specified by New York HQ and USAID. Prepares quarterly accrual reports, expenditure reporting, and burn rate projections.

· Provides project management and program staff with monthly actual-to-budget expenditure reports and analysis for project funds and facilitate the review and discussion.

· Ensures balance sheet reconciliations are completed monthly and on a timely basis and review final reconciliations and trial balances with the Chief of Party.

· Closely monitors all financial activities, and keeps the Chief of Party advised of all situations which have the potential for a negative impact on internal controls or financial performance.

· Directs the preparation of and approval of all USAID financial reports in respect to accounting, legal and contractual requirements and ensures the review of such reports by the Chief of Party and HQ prior to submission.

· Enforces internal control policies and procedures.

· Maintains current knowledge of local government requirements related to financial matters and ensures compliance with tax regulations and other legal requirements.

· Establishes project finance roles and responsibilities matrix; ensures job descriptions are current; recruits and maintains qualified staff to perform finance functions.

· Develops and implements a training program for the project’s finance staff.

· Ensures constructive performance reviews are completed on a timely basis and facilitates discussion of performance and career options with project finance staff.

· Supervises all project office bank relations and bank account activities including negotiation of fees, interest and currency exchange rates.

· In compliance with IRC policy, establishes policies regarding cash holding limits, cash movements and foreign currency holdings of the project.

· Oversees the timely preparation, review and approval of all monthly bank account and cash reconciliations.

· Designs, implements, and monitors systems, procedures and reporting necessary to maintain on current basis accurate forecasts of cash requirements for meeting future spending, including commitments entered into and which obligate IRC to future spending.

· Supervises the preparation of Cash Transfer Requests to New York and ensures that appropriate cash balances are maintained to facilitate project implementation.

· Assists with the preparation and revision of project budgets.

· Prepares the annual and monthly cash budgets based on approved funding.

Requirements

· A bachelor’s degree from an accredited university in Accounting, Business Administration, Commerce or Finance with a recognized professional certificate in accounting such as CPA, or a master’s degree in Accounting.

· Minimum of seven years in similar financial, compliance, or operational role supporting USAID and international donor projects in similar contexts;

· Experience with budgeting and financial reporting requirements on multimillion-dollar USAID-funded projects;

· Experience with financial management and reporting on projects with substantial subawards;

· Strong knowledge of generally accepted accounting practices, financial reporting standards, financial management processes and procedures

· Familiarity with USAID rules and regulations

· Extensive experience in working with computerized accounting systems, standard spreadsheet and database programs

· Good written and verbal skills in English and in Arabic

The IRC and IRC workers must adhere to the values and principles outlined in IRC Way – Standards for Professional Conduct. These are Integrity, Service, Equality and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation

WOMEN, MINORITIES AND PEOPLE LIVING WITH DISABILITIES ARE ENCOURAGED TO APPLY.