Design and layout services for JIPS publications 2022

1. Who is JIPS?

JIPS is an interagency service established in 2009 to bring governments, communities, humanitarian and development actors together to collaborate towards collective outcomes and durable solutions to displacement situations. It does so by supporting collaborative and responsible data processes including profiling, developing the capacities of governments and key stakeholders, and advancing global discourse towards sound global standards. Field-focused and committed to enhancing local ownership and capacity, JIPS is a globally recognised impartial broker that draws on extensive field experience in diverse displacement contexts and a unique combination of technical, soft and political skills to drive change in the contexts it supports and the global discussions it informs.

1. Purpose of the consultancy

JIPS publishes a variety of knowledge products on its website, in line with its mission to share its experience, knowledge and lessons learned between the local and global levels, and to provide guidance on displacement data processes and their use for evidence-based policies and action. Many publications are translated to make them available to a larger audience and across displacement contexts.

The objective of this consultancy is to support JIPS with design and layout of knowledge products throughout the second half of 2022, including guidance and thematic papers, profiling reports, and organisational documents, but also where needed other visual products requiring high quality design and layout such as event invitations and social media cards. Some publications will have to be designed in multiple languages in addition to English, namely Spanish, French and Arabic.

1. Main tasks and deliverables

With a dedicated focal person in JIPS (Head of Knowledge Sharing and Communications), and in close cooperation with relevant JIPS colleagues, the Consultant is expected to perform various tasks involving the below list of products until the hours allocated are used up.

1. To support JIPS for the design and layout of upcoming guidance, tools and knowledge products based on lessons learned and best practices from JIPS’ country support work, in English and other languages (FR, AR, SP) as needed
2. To support JIPS for the design and layout of outputs from profiling exercises, such as baseline reports and thematic briefs, in various languages (EN, FR, AR, SP)
3. To support JIPS for the delivery of various other digital products and published works requiring high quality design, including organisational documents, such as the JIPS brochure, event materials, and social media cards in multiple languages

The consultant will be required to track hours allocated to the design and layout of each of the products listed above, with the input and supervision of the JIPS’ Head of Knowledge Sharing and Communications.

1. JIPS responsibilities

• JIPS will provide the consultant with a tool to track hours and work progress, and flag any issues, expected deadlines and upcoming work in a timely manner
• JIPS will provide input/feedback in a timely manner to layout drafts and other deliverables
• JIPS will be responsible to point the consultant to and provide any relevant data and analysis to be used as a basis for the development of the different deliverables

1. Duration and timing

The total expected duration to complete the deliverables under this consultancy is 200 hours over a period of 5 months between August and December 2022.

1. Eligibility, qualification, and experience required

• Eligibility: The consultant has the authorisation to work remotely. The Consultant must be available upon request during the timeframe of the contract between August and December 2022.

• Qualification, experience and skills:

  • Consolidated experience in graphic design, publishing, and layout, including production of high-quality maps, charts, illustrations and infographics.
  • Excellent project management, responsiveness, ability to meet tight deadlines while maintaining quality is a must.
  • Working experience in development or humanitarian sphere is desirable.
  • Familiarity with JIPS products and previous work with JIPS or its partners is an asset.
  • Demonstrated creative skills, high attention to detail, and ability to tailor the design with intended audiences and channels as well as the often complex/sensitive nature of displacement contexts in mind

• Language requirements: excellent command of English

1. Reporting arrangement

The selected consultant will work under the supervision of:

• Corina Demottaz, JIPS’ Head of Knowledge Sharing and Communications, [email protected]
• There will also be close coordination with JIPS’ Knowledge Sharing and Communications Officer, as well as relevant colleagues in the JIPS’ team depending on the deliverables.

1. Confidentiality and ownership

All information presented, obtained and produced is to be treated as JIPS’ property and is considered as confidential for all other purposes than what is outlined in the ToR. The material prepared by the consultant cannot be sold, used or reproduced in any manner (partially or in full) by the consultant without prior permission from JIPS. The consultant will be required to share the full design package with JIPS after the completion of each deliverable.

1. Remuneration

The consultant will receive 30% of the total fee at the signature of the contract, 30% midway through the time of the contract on delivery of satisfactory deliverables, 40% on delivery of satisfactory deliverables at completion of all hours allocated.

The consultant’s fee must include all taxes and other changes including any VAT costs.

1. Evaluation of bids

Bids can be submitted by email to the following dedicated, controlled, and secure email address: [email protected] with the full title of this tender.

• The administrative proposal must include:

  • A signed General conditions of contract document
  • A signed Code of Conduct document
  • A complete and signed Supplier and Registration form
  • A portfolio with relevant examples to showcase the consultant’s work and capabilities

• The financial proposal (RFQ Form) must:

  • Detail the applicant’s anticipated costs in CHF

JIPS reserves the right to negotiate based on the availability of the budget allocated to this activity.

1. Tender details

The Tender details are as follows:

Line

Item

Time, date, address as appropriate

1

Tender published

11 July 2022

2

Closing date and time for receipt of Tenders

18 July 2022

3

Consultancy kick-off

25 July 2022

4

Deadline for final deliverables

30 December 2022

PLEASE NOTE: NO BIDS WILL BE ACCEPTED AFTER THE ABOVE CLOSING TIME AND DATE