Deputy Director of Accounting and Financial Services

Project HOPE is an international NGO of more than 900 engaged employees and hundreds of volunteers who work in more than 25 countries, responding to the world’s most pressing global health challenges. Throughout our 60-year legacy, Project HOPE has treated millions of patients and provided more than $3 billion worth of medicines to local health care organizations around the world. We have helped build hundreds of health programs from the ground up and responded to humanitarian crises worldwide.

Code of Conduct

It is our shared responsibility and obligation to treat each other with respect, take affirmative steps to prevent matters involving Sexual Exploitation & Abuse and Trafficking in Persons, and to disclose all potential and actual violations of our Code of Conduct, which may include Conflicts of Interest, Fraud, Corruption, Discrimination or Harassment. Together we can reinforce a culture of respect, integrity, accountability and transparency.

POSITION SUMMARY:

Reporting to the Director of Accounting and Financial Services, the Deputy Director of Financial Services will be responsible for supporting all accounting and audit functions and for complying with all reporting requirements, internal and external. S/He will provide support to and coordination with program and administrative managers with the focus on the international operations of the organization (field offices and sub-recipient organizations). This position will lend support to all the special projects as directed by the CFO and Director of Accounting and Financial Services.

PRINCIPAL RESPONSIBILITIES:

• Provide day-to-day assistance to the Director of Accounting and Financial Services on a wide range of accounting and financial matters, with a focus on the field offices.
• In coordination with the CFO and Director of Accounting and Financial Services, review country specific financial management policies, accounting handbooks and operational procedures; ensure they are in line with the organizational policies and procedures, update, and revise when necessary. Provide training to financial managers in the field offices on policies and procedures.
• Serves as financial management and administrative Compliance coordinator for the field offices.
• In conjunction with the CFO and Director of Accounting and Financial Services, responsible for implementing internal control procedures and fraud protection programs in the field.
• Oversee Global Operations Finance team at HQ.
• Implement accounting system NetSuite in the field offices. Provide NetSuite training to the accounting personnel in the field.
• Implement automated operational systems and applications in the field, such as timekeeping system, expense tracking and reporting system, invoice creating system, etc.
• Develop and implement the annual budget for overseas operations, including projections of direct expenses, labor cost, administrative and general expenses, burn rate and pipeline analysis. Provides input into he overall organizational budget and assists with NICRA calculations.
• Lead the monthly closing processes in the field.
  • Coordinate with the CFO and Director of Accounting and Financial Services the closing guidelines and timeframe.
  • Provide assistance in generating the high-quality financial statements.
  • Prepare supporting accounting schedules and perform periodic clean-ups of the general ledger.
• Assist in analyzing the General Ledger and subsidiary ledgers; oversee all the entries and imports into the accounting software.
• Oversee and coordinate with all department the preparation of cash projections and monitor cash position monthly.
• Assist with the annual Audit. Coordinate preparations to the annual financial audit.
• Provide input into the preparation of IRS 990 form.
• Field Office Support
  • Monitor and oversee as necessary performance of the accounting personnel assigned to programs overseas.
  • Closely coordinate with administrative and technical personnel in the field and headquarters.
  • Provide guidance and on-going training to financial personnel located in the field offices.
  • Lead and perform monthly bank reconciliations.
  • Lead the process of generating and reconciling grant reports monthly.
  • Conduct periodic site visits to the field office and sub-grantees and other implementing partners to perform desk reviews, assist with audits, and to provide training.
  • Perform financial analyses, compare budgets to actuals, evaluate labor cost, and monitor exchange rate fluctuations on a periodic basis.
• Provide backstop to the Director of Accounting and Financial Services during his/her absence.
• Other duties as assigned.

MINIMUM QUALIFICATIONS:

• BS in Accounting or International Affairs or related field, required.
• Minimum 10 years work experience in nonprofit accounting with the working knowledge of GAAP is required.
• Minimum 7 years supervisory experience is required.
• Minimum 3 years field based finance support with an international NGO
• CPA or equivalent required
• Financial system experience required, Netsuite experience preferred
• Experience with NGO annual audits is required.
• Experience with Federal agencies desk reviews is required.
• Knowledge and practical application of Uniform Guidance (2 CFR 200) Cost Principles is required.
• Excellent analytical and communication skills.
• Ability to lead, mentor and develop the financial personnel, including senior professionals on the team.
• Fluent in English and 2nd language, required (preference for French or Portuguese)
• Extensive computer systems experience.
• High integrity and loyalty.

PHYSICAL DEMANDS AND WORK ENVIRONMENT:

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical demands:

• While performing the duties of this job, the employee must be mobile in an office environment and able to use standard office equipment.
• Must be able to communicate in verbal and written form

Work environment:

• Typical office environment with exposure to a minimal noise level.

Project HOPE offers comprehensive benefits as part of the total compensation package including health, dental, vision and life insurance, 403(b), paid leave, and much more. For more information about our benefits please visit our benefits page.

Due to the large number of inquiries we receive, only candidates who have met the required experience & qualifications for this position will be considered. No phone calls please.

However, since we are active around the world in the field of public health, we may wish to retain your CV in our database for other/future opportunities, unless you direct us otherwise.

Thank you very much for your interest in Project HOPE.