Country Finance Manager

JOB DESCRIPTION

Under the responsibility of the Country Director, the Country Finance Manager contributes within the country where he/she is based to the implementation of the mandate and the 10-year strategy of Handicap International. He/she ensures optimal quality and impact of the projects implemented in the country, through a delegation system with appropriate control mechanisms.

He/she shares with all HI managers the responsibility of a sound management and successful functioning of the global organization, through paradigm chain.

MAIN RESPONSIBILITIES

Mission 1 : Management

• Embodies HI’s values on a daily basis (Manager as a role model).
• Understands the strategy, makes it explicit, translates it into operational objectives for his or her team, leads the necessary Gives meaning to each management action. Encourages inter and intra departmental exchanges of practice. Encourages innovation and risk-taking (Manager as coach for meaning).
• Organises the operational management of his or her team, structures the work around identified

processes, steers performance and facilitates the resolution of problems (Operational manager).

• Contributes to the development of his or her staff, creating the conditions for their commitment, professionalism and attachment to HI. Ensures compliance with the code of conduct of institutional policies, the state of mind and the expected individual and collective behaviour (Manager 1st HR&Coach).

Mission 2 : Strategy and steering

• Contributes towards the drafting, revision and implementation of the financial section of Operational Strategy (StratOp) within his or her area of responsibility area and in line with HI’s financial
• Oversees the breakdown of financial strategy into action plans and advises on financial
• Produces, compiles and analyses financial indicators and, if necessary, creates additional
• Is in charge of the assessment, mitigation and treatment of financial Reports on incidents and their treatment to his or her line manager and functional managers.
• Oversees HI external representation activities related to financial issues, takes part in inter-NGO working groups and ensures the development of partnerships in his or her geographical

Mission 3 : Standards and expertise

• Oversees the deployment and monitors compliance with all of HI’s financial policies, processes and tools within his or her area of responsibility and, if necessary, develops specific financial tools overseen by his or her line and functional
• Directs and controls HI’s compliance with the legal framework of the country or countries of intervention and monitors changes in standards and case law and in the practices of other stakeholders working in the finance
• Ensures the production and filing of financial documents ensuring the legality of HI’s operations in the country or countries of
• Ensures compliance with the General Data Protection Regulation (GDPR).
• Ensures implementation of and compliance with procedure for archiving financial documents and the publication and updating of financial documents in the dedicated
• Supervises internal control in his or her area of responsibility, as well as any necessary corrective

Mission 4 : Operational implementation

 Responsibility 1 : Ensures financial and budget management

• Supervises the drafting of budgets and verifies that HI’s funds are being used in an optimal manner in his area of
• Ensures the accuracy and updating of financial information and coordinates the process of reporting and compiling financial information in accordance with the financial
• Produces the summary notes necessary for financial management and identifies risks. Supports budget holders with their financial
• Analyses the financial aspects of partnership agreements and checks the accuracy and conformity of partners’ accounts and documentation before

 Responsibility 2 : Ensures accounts management

• Is the focal person on accounting
• Ensures the accuracy and updating of accounts information and coordinates the process of reporting and compiling accounts information in accordance with the financial
• Directs the development of all accounting processes under his or her responsibility, ensuring their compliance with the accounting reference framework (procedures, tools) and their incorporation into of the accounting information system (IS).
• Consolidates, checks and validates all entries and documents for the monthly and annual closing of accounts, in particular bank reconciliations, justification of payable and receivable accounts and monitoring of fixed
• Ensures that applications for Value Added Tax (VAT) exemptions are filed and checks the declarations submitted to the
• Represents HI externally with the Statutory Auditors and/or the authorities in charge of accounting and tax matters.
• Ensures implementation of and compliance with procedure for archiving supporting documents, in particular by ensuring the quality of paper and digital supporting documents, and sends supporting documents (paper and digital format) to their final storage
• Provides the supporting documents asked for by internal or external

 Responsibility 3 : Ensures the financial management of institutional funding in compliance with “donor” guidelines and contractual obligations

• Directs the drafting of funding proposals for institutional donors and the construction of funding schedules:
  • Supervises and accompanies the drafting of funding proposals and optimises the funding schedules (coverage of office and support costs); compiles and coordinates multi-programme proposals when the programme is the
  • Examines, alerts to and even negotiates the conditions of funding agreements before they are signed (payment dates and methods and financial reports, methods of justification of expenditure, exchange rates, audits , etc.). Ensures that these obligations are realistic and compatible with HI procedures.
• Controls the monitoring of expenditure against funding and reports to the budget Monitors consumption rates, issues alerts in the event of a risk of non-compliance with the flexibility rules and anticipates slippage by preparing contractual amendments with his or her interlocutors.
• Supervises and coordinates the production and quality of financial reports for donors by checking compliance with donor
• Ensures that donor payments are made or reminders sent and that line and functional managers are informed of delays in payments
• Ensures that information concerning donor contracts is entered in the FIS: donor budgets, cost-accounting and budget modifications, schedules, reports,
• Coordinates responses to requests from internal and external auditors and ensures the successful conclusion of audits, defining any corrective actions to be

 Responsibility 4 : Ensures cash-flow management

• Is the focal person on cash-flow
• Examines, formalises and optimises requests for funds in order to ensure the availability of cash in cash boxes and bank accounts and meet the financial needs of the mission. Assists project managers in defining their cash-flow
• Ensures the provisioning of cash boxes, contributes to bank reconciliation operations, carries out cash box/safe inventories for monthly and annual
• Provides any documents relating to cash management requested by internal and external auditors, as well as the documents required to meet banking compliance requirements within his or her area of
• Evaluates and provides means of payment adapted to the needs of the mission and ensures compliance with payment rules according to the defined
• Oversees procedure for the security and storage of funds, including security thresholds, and proposes adaptations to the context if
• Ensures the completion of requests to open or close bank accounts on behalf of the organisation according to operational needs and the updating of bank
• Identifies exchange rate risks and puts measures in place to mitigate these

Mission 5 : Profession facilitation

• Puts in place and monitors the elements of his or her profession that fall within his or her area of responsibility: dissemination, use and contribution to revisions of standards, monitoring of recommendations for the skills development of the teams,
• Coordinates profession facilitation in his or her area of responsibility, fosters a team spirit and ensures the inclusion of all team members by encouraging regular contributions, especially through practice-sharing.
• Develops a pool of local

Mission 6 : Emergency preparedness and response

• Leads the emergency preparedness actions in his/her department and, in case of emergency, reorganizes the priorities of his/her team according to the humanitarian imperative, in order to ensure HI’s quick and efficient

HI POLICIES 

‘’The Employee undertakes to adhere to HI policies which include:

• Terms and conditions of engagement (T&C)
• Internal regulation (IR)
• Child protection policy (CPP)
• Protection of beneficiaries from sexual exploitation and abuse (PSEA)
• Antifraud and bribery
• Code of Conduct (CoC)

Qualifications & Preferred Skills

Competencies:

• University degree in Accounting, Business Administration, Economics or Audit
• Previous experience with an INGO is mandatory
• At least 3 years of experience in a similar position
• Advanced knowledge in Microsoft Office.

Languages:

• Fluent in English (written and spoken)
• Knowledge of Arabic / Kurdish is an asset

Handicap International is an equal opportunity employer and particularly welcomes applications from persons with disabilities

Interested candidates may please send their CV with cover letter so as to reach on or before

26^th Mar 2022

Only applications completed in accordance with the following instructions will be

Taken into consideration, the others will be rejected automatically.

Mentioning clearly in the subject line of your e-mail the reference:

Ref: HI-IRQ-ERB-CFMAN-622

Your application will not be taken into consideration if this information is omitted from the

Subject line of your e-mail

Please address all applications to:

[email protected]

Only shortlisted candidates will be contacted