Corporate Receptionist

Receptionist / Executive Administrative AssistantThis position will report directly to the��Head of Baghdad OfficeJob Summary:To provide support for lawyers of the law firm by providing executive level administrative support by providing clerical support, receiving clients and visitors, arranging travel and correspondence, preparing invoices, following up with clients to receive payments, and scheduling meetings.Roles and Responsibilities:Manage and maintain executive schedules, including scheduling travel and conferences, making appointments, and making changes to appointments.Answering and directing calls to appropriate executives and parties, taking messages.Greeting visitors and determining access to appropriate parties.Overseeing administrative policies within an organization and within the office; recommending changes as appropriate.Opening, sorting, and distributing correspondence, including email, invoices, and attendance sheets.Reading and analyzing submissions, letters, agendas, memos and determining significance; routing to appropriate personnel in a timely and efficient manner.Prepare reports, collect, and analyze information; prepare presentations.Develop and utilize historical information; provide retrieval of information. Record meeting discussions and provide minutes.Maintain inventory and office supplies. Anticipate office needs; evaluate new office products; place and often expedite orders when necessary.Ensure operation of office equipment, order maintenance when necessary. Troubleshoot malfunction of office equipment.Data analysis; Proficient in Access, MS Word, Excel, Outlook. Perform filtering and sorting of data, V-lookup, and other functions.Coordinate finances, assist with budget preparation.Prepare executive responses to routine memos, letters, or correspondence.Prepare checks for signature and review.Provide clerical and general office support to other offices. Delegate tasks and responsibilities to other staff members when appropriate.Prepare and develop a records management system; maintain and recommend changes to records system when appropriate.Interact with customers when appropriate and problem solve. Document complaints and develop an appropriate course of action. Report problems to the manager when they cannot be resolved for attention.Manage the office in terms of keeping the office clean and in perfect shape.�� Evaluate policies to ensure they are in compliance with corporate rules and missionQualifications & Required Experience:High level of professional English language proficiency, score of ILETS 6.0 or TOEFL 79 is highly preferred.Bachelor���s in management, English Language or related fields2+ years administrative support or executive assistance. Past experience with a regional or international law firm or company is a plus. Problem solving abilityInitiativeExtensive skill in writing and drafting formal documents and emails in English language. Advanced MS Office experienceInvoice drafting and processing skillsReasonable knowledge in ITWindows 365Teams & ZoomSalary:Commensurate with Experience (Minimum USD 600).Application Procedure:Applications should include a��cover letter��addressing the requirements of the position, a��curriculum vita,��and��copies of degrees or certification. Applications will be accepted until 2021.02.20. Confidential review of materials and screening of candidates will begin immediately.Please apply through LinkedIn OR send your application and supporting documents to the following email address:[email protected] and copy [email protected] in your email.Applicants who reach the shortlist will be contacted.