Controller

Please no recruiters or phone calls!

Job Title: Controller

Department: Finance

Reports To: SVP Finance

FLSA Status: Exempt

Child Care Resources Inc. (CCRI) is a private, non-profit child care resource and referral (CCR&R) agency that works with families and communities to help ensure that all children have access to high-quality, affordable early learning and school-age opportunities and experiences that enable them to succeed in school and in life. Under contract to Mecklenburg County, Smart Start of Mecklenburg County, and others, CCRI administers child care financial aid to help income-eligible families better afford the cost of quality child care for children ages birth to 12.

SUMMARY

Manages the overall direction, coordination, and evaluation of the accounting of CCRI. Carries out supervisory responsibilities for accounts payable, accounts receivable, general ledger, external auditing and monthly financial reporting activities including compliance with all internal controls and grant program funding and reporting requirements.

This position will also manage all contracts relating to Division of Child Development (DCD) and Smart Start of Mecklenburg County which includes maintaining budgets, monitoring expenditures and preparing contracts for the DCD Regional Lead Agencies. Duties also include fiscal monitoring and providing technical assistance to the Regional Lead Agencies.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

• Team player who takes pride in themselves and their job performance
• Maintains a positive work attitude and assists whenever possible
• Responsible for all required year-end financial statements with support including reconciled account balances, third-party audit confirmations, Single-Audit support including SEFA for review by SVP of Finance and independent auditors in compliance GAAP
• Ensures all month-end journal entries are recorded, grant drawdown requests are complete and submitted timely, accounts reconciled and any outstanding issues tracked, reported and resolved timely, all in compliance with internal control policies
• Delegates and trains accounting team on performing new tasks in a repeatable efficient process
• Works closely with the SVP of Finance in building relationships and financial acumen with each department
• Manages the calendar of reporting requirement to grantors for completion and submission of the annual program budgets, budget revisions and financial status reports to ensure all deadlines will be met
• Prepares/reviews the various monthly financial reports, including budget variance reports, prior to submission to management to ensure that information is accurate and explanations prepared to support decision making
• Updates the chart of accounts to ensure that systems and structures are in place to accommodate new grants and/or new reporting needs
• Ensures that required electronic filing (eFiling) of 1099 information is processed accurately and within required deadline
• Ensures the bridge interfacing of payments from One.Case subsidy software to MIP fund accounting software is performed accurately and smoothly
• Prepares and processes Financial Status Reports (FSR), Budget Revisions and Amendments
• Supervises/Provides on-site monitoring, audits and risk assessments of Regional Lead agencies and contracted services
• Submits State Auditor reports and ensures reports are received from subcontractors
• Determines compliance with contractual requirements and provides technical assistance
• Provides training, materials and technical assistance to Regional Lead agencies regarding fiscal monitoring of Local R&R Subcontractors
• Collaborates with lead agencies in developing and implementing statewide/regional fiscal, contractual and monitoring standards and procedures
• Responsible for supporting agency-wide efforts to meet defined, overall goals and benchmarks.
• Demonstrates good interpersonal relationships with customers, fellow employees and supervisors.
• Works collaboratively with all team members
• Maintains confidentiality regarding departmental and agency matters
• Promotes a positive image of the agency in the community
• Advocates for children and families in support of the agency’s mission and goals
• Other duties as assigned to enhance the well-being of the organization

EDUCATION and/or EXPERIENCE

• Bachelor’s Degree in Accounting or Business Administration with emphasis in accounting
• Accounting experience with increasing levels of responsibility, with specific experience with a not-for-profit organization with operations as a government contractor in the social services area preferred. CPA preferred
• Experience with fund accounting systems and Microsoft Office required

QUALIFICATIONS/REQUIREMENTS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Qualifications listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. Individuals must be fully vaccinated.

• Ability to manage multiple tasks at a time in a fast-paced environment
• Proactive leader with efficient, process oriented focus
• Ability to establish good rapport with staff, administration, funding sources, auditors, etc.
• Ability to work well under stress and pressure of deadlines
• Assist SVP of Finance in developing strategies to adapt to administrative and policy changes.
• Excellent communication (verbal/written) and organizational skills required