Contracts, Grants, and Procurement Specialist (Remote, US-based)

Tetra Tech International Development (https://tetratechintdev.com), is currently accepting expressions of interest from qualified candidates for an anticipated role of Contracts, Grants, and Procurement Specialist. This position is preferably based in Arlington, Virginia, or Burlington, Vermont, with consideration of remote work from US-based locations.

This is an entry-level professional position that will be responsible for carrying out routine administrative activities that ensure smooth daily operation of the Contracts, Grants, and Procurement (CGP) Department and by extension project implementation teams. The CGP Specialist reports to a CGP Manager or higher position, and is a member of the Contracts, Grants and Procurement unit which is part of the Project Support Services Department. The CGP Specialist will be responsible for the administrative functions of the Department to ensure compliant contract, grant and procurement activities. We are looking for a candidate who enjoys working independently and in teams, has a strong work ethic, and possesses excellent judgment and discretion, and is passionate about the work our projects are doing. Patience and strong attention to detail are needed as the position requires oversight of a wide range of large and small tasks. Please note that this hire is contingent upon future contract wins, and not for immediate placement.

Responsibilities:
* Demonstrate maturity, dependability, integrity, and initiative to learn the fundamentals of contracts, grants, and procurement.

* Communicate information in a way that demonstrates a basic understanding of development assistance work, Tetra Tech’s culture, values, and practices, and the specific scope and nature of project assignments.

* Assist the CGP Department colleagues with annual reviews and updates to CGP manuals, trainings and templates to reflect changes to internal Tt ARD policies and client regulations.

* Participate in the recruitment process for new staff and assists in interviews and reference checks.

* Contribute positively to a work environment that emphasizes teamwork, respect for differences, accepting and giving constructive feedback.

* Follow up on assignment deadlines generated and managed by the team.

* Carry out periodic project-related research as requested.

* Help facilitate home office trainings to increase the knowledge of USG rules and regulations and the basics of contract, grants, and procurement.

* Train and provide support to project teams in the use of Salesforce for subcontract, grant and procurement management.

* Procure and arrange shipment and delivery of commodities (start-up supplies) purchased from the HO on behalf of his/her assigned projects

* Throughout the life of the project, procure software licenses, HHE storage, cloud storage, skype/satellite phone accounts for field offices, etc.

* Provide projects with instructions on packing office files to be shipped to the home office for storage

* Support the contract closeout process

* Support the updating of CGP files on the Tt ARD intranet, Salesforce platform, and Project Implementation ToolBox

* Enter subcontracts into TetraLinx, Salesforce, and other databases.

* Maintain updated database of current and closed grant programs

* Assists in the preparation of mandatory reporting to include corporate Subcontractor Reporting Form (SF294); FSRS; SCR and Schedule J

* Provides support to audit preparation and/or actual audits.

* Reporting on federally funded sub-awards (FSRS, SAM, SCR etc.)

Qualifications:
*Bachelor’s degree preferable, or 5 years of experience in a similar role

* Willingness and interest to learn USG rules and regulations (FAR, AIDAR, DSSR, FAM, etc.)

* Ability to travel internationally up to 20% of time.

* Strong cross-culture communication and sensitivity skills

* Fluency in a second language in addition to English highly desirable

* Ability to work under pressure and meet tight deadlines.

* Must be comfortable working in a fast paced and sometimes intense work environment.

* Proven capacity building and training skills.

* Proven track record facilitating solutions to complex problems.

* Excellent communication and interpersonal skills to service internal and external clients.

* Excellent information management skills, with very strong attention to detail.

* Strong administrative skills.

* High level proficiency of MS-Office applications and databases.

* Budgeting, financial, and auditing experience desirable.

* Significant experience with computerized spreadsheets and word processing abilities.

* Ability to legally work in the US without employer sponsorship.