Consultancy to develop the necessary SOPs, TMPs, and associated documentation for DRC Humantarian Mine Action administrative accreditation in Syria

Dear Sir/Madam: The Danish Refugee Council (DRC) has received a grant from its own fund for the implementation of the humanitarian aid operation entitled in the Middle East. Part of this operation is the consultancy service to develop the necessary SOPs, TMPs, and associated documentation for DRC Humantarian Mine Action administrative accreditation in Syria. Therefore, the DRC requests you to submit your proposal. Please be guided by this RFP and the attached Terms of Reference TOR- Annex F.

IMPORTANT INFORMATION REGARDING THIS RFP:
• This RFP is launched for the purpose of establishing a contract with the provider for the consultancy service for scoping opportunities for DRC to develop the necessary SOPs, TMPs, and associated

documentation for DRC Humantarian Mine Action administrative accreditation in Syria
• DRC may choose to cancel the Contract if deemed necessary.

• The expceted duration of this service is 120 days. The final delivery is expected not to exceed the 31 March 2024. DRC may terminate the Contract if the supplier fails to deliver services on time.

SELECTION AND AWARD CRITERIA:
The criteria for awarding contracts resulting from this Tender is based on ‘best value for money’. For the purpose of all tenders DRC defines best value for money as:
Best value for money should not be equated with the lowest initial bid option. It requires an integrated assessment of technical, organizational and pricing factors in light of their relative importance (i.e., reliability, quality, experiences, and reputation, past performance, cost/fee realism, delivery time, reasonableness, need for standardization, and other criteria depending on the item to be procured).

Administrative Evaluation
A bid shall pass the administrative evaluation stage before being considered for technical and financial evaluation. Bids that are deemed administratively non-compliant may be rejected. Documents listed below shall be submitted with your bid.

Technical Evaluation
To be technically acceptable, the bid shall meet or exceed the stipulated requirements and specifications in the RFP. A Bid is deemed to meet the criteria if it confirms that it meets the conditions, procedures and specifications in the RFP without substantially departing from or attaching restrictions with them. If a Bid does not technically comply with the RFP, it will be rejected.
For all bids deemed technically compliant as per the specification stipulated in Annex F – Terms of Reference TOR, DRC will give a weighted combined technical and financial score. The weighted score will determine the contract award.

Financial Evaluation
All bids that pass the Technical Evaluation will proceed to the Financial Evaluation. Bids that are deemed technically non-compliant will not be financially evaluated.
Any discrepancy between the unit price and the total price shall be re-computed by DRC, and the unit price shall prevail, and the total price shall be corrected. If the bidder does not accept the final price based on DRC’s re-computation and correction of errors, its Bid will be rejected. Financial evaluation will be based on weighted cost.
No price variation due to escalation, inflation, fluctuation in exchange rates, or any other market factors shall be accepted by DRC after it has received the proposal.

TENDER PROCESS The following processes will be applied to this Tender:
• Tender Period
• Tender Closing
• Tender Opening
• Administrative Evaluation
• Technical Evaluation
• Financial Evaluation
• Contract Award
• Notification of Contract Award

SUBMISSION OF BIDS
Bidders are solely responsible for ensuring that the full bid is received by DRC in accordance with the RFP requirements, prior to the specified date and time mentioned above. DRC will consider only those portions of the bids received prior to the closing date and time specified.
All responsive Bids shall be written on the Supplier own template (technical proposal) . DRC Bid Form – Annex A.2 template is optional; the bidder can provide their own financial bids with a budget break down.
Beyond the DRC Bid Form, the following documents shall be contained with the bid:
• Tender & Contract Award Acknowledgment Certificate (Annex B), and if required the Supplier Profile and Registration form (Annex E), plus any other documents required.
Bids not submitted on Annex A, or not received before the indicated time and date as set forth on page 1, or delivered to any other email address, or physical address will be disqualified.
Bids submitted by mail, email, or courier by so is at the Bidders risk and DRC takes no responsibility for the receipt of such Bids.
Bidders are solely responsible for ensuring that the full Bid is received by DRC in accordance with the RFP requirements.