Budget and Finance Officer, Virtual Reception & Placement (VR&P)

Job Overview: In March 2022, the International Rescue Committee (IRC) in partnership with the Department of State’s Bureau for Populations, Refugees and Migration, launched the brand-new virtual case management program, the Virtual Afghan Placement and Assistance (VAPA) program. Building on the success of this award-winning and innovative program model, the International Rescue Committee is launching the first ever of its kind: the Virtual Reception & Placement (VR&P) program. This program will provide case management services to 3,000 individuals for the first 90 days after arrival, implementing Reception & Placement (R&P) in a virtual setting. Along with virtual case management, each individual will receive their per capita direct assistance.

The IRC seeks a Budget and Finance Officer for the Virtual Reception & Placement program to manage, coordinate, and process per capita direct assistance for each client. The incumbent is responsible for making sure enough funding is allocated before making client payments. Additionally, the incumbent will be responsible for developing expenditure tracking tools in Excel, verifying supporting documents, and ensuring payments are made in line with financial rules and regulations of IRC and Donor, and budget limits. The Budget and Finance Officer, VR&P further assists the Deputy Director of Resettlement Budget with the financial management of the VR&P and virtual resettlement programs. This includes budget preparation, drafting budget narratives, running BvAs (Budget vs. Actuals), leading BvA meetings with key internal stakeholders, and analysis of cost trends for ad-hoc financial reporting needs. The Budget and Finance Officer, VR&P will be reporting to the Deputy Director, Virtual Resettlement Programs in partnership with the Deputy Director of Resettlement Budget.

Major Responsibilities

• Processes remote client payments from request initiation to disbursement.
• Ensures due diligence is performed on client payments and these are carried out within budget constraints.
• Enhances current tracking tools and develops new ones where needed to effectively manage the client payments.
• Allocates revenue to different cost centers proactively to ensure sufficient funding is available at the time of client payment.
• Maintains client payment BvAs and ensures they are updated on regular basis, and relevant colleagues are informed of any variances in payment trends.
• Provide metric analysis on client payment trends, including graph analysis.
• Maintain up-to-date subject matter expertise in virtual R&P program requirements. Analyze impact of new requirements on Direct Assistance and client payments.
• Assist Deputy Director of Resettlement Budget with budget development for Virtual Resettlement Programs, including, drafting budget narratives, running periodic budget vs. actual, and preparing ad-hoc financial reports.
• Other financial ad-hoc projects and responsibilities as assigned by the Deputy Directors, Virtual Resettlement Programs and Resettlement Budget.

Job Requirements:

Education: Bachelor’s Degree; advanced degree a plus.

Work Experience:

• 3+ years of experience in managing budgets and spending in the refugee resettlement field; demonstrated in-depth knowledge of the US resettlement program.

Demonstrated Skills and Competencies:

• Advanced computer skills: Advanced knowledge of Microsoft Excel and all MS Office applications; experience with cloud-based planning tools, PowerBi and ERP systems is desirable.
• Excellent written and oral communication skills: communicating effectively with colleagues and partners.
• Multi-cultural sensitivity and ability to work as a member of a team.
• Strong organizational skills with the ability to juggle multiple tasks, set priorities, effectively manage time, and meet deadlines; exceptional attention to detail.
• The ability to be flexible and work well under pressure in a fast-paced team environment; aptitude for ongoing learning and adjusting to frequent changes in processes.

Working Environment:

• Fully remote.

Compensation: Posted pay ranges apply to US-based candidates. Ranges are based on various factors including the labor market, job type, internal equity, and budget. Exact offers are calibrated by work location, individual candidate experience and skills relative to the defined job requirements.

Commitment to Diversity and Inclusivity: IRC is committed to building a diverse organization and a climate of inclusivity. We strongly encourage applications from candidates who can demonstrate that they can contribute to this goal.

Gender Equality: IRC is committed to narrowing the gender gap in leadership positions. We offer benefits that provide an enabling environment for women to participate in our workforce including parental leave, gender-sensitive security protocols and other supportive benefits and allowances.

Professional Standards: The IRC and IRC staff must adhere to the values and principles outlined in IRC Way – Global Standards for Professional Conduct. These are Integrity, Service, Equality and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti-Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.

Equal Opportunity Employer: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

US Benefits: We offer a comprehensive and highly competitive set of benefits. In the US, these include: 10 sick days, 10 US holidays, 20-25 paid time off days (depending on role and tenure), medical insurance starting at $145 per month, dental starting at $7 per month, and vision starting at $5 per month, FSA for healthcare, childcare, and commuter costs, a 403b retirement savings plans with up to 4.5% immediately vested matching contribution, plus a 3-7% base IRC contribution (3 year vesting), disability & life insurance, and an Employee Assistance Program which is available to our staff and their families to support counseling and care in times of crisis and mental health struggles.