Billing Administrator

Prepare, process, and reconcile customer billings per company policy. Review invoices for accuracy. Analyze billings and research discrepancies. Assist in month‐end close including preparation of journal entries, billings package, A/R account analysis, and key revenue metrics. Ensure sales orders are entered in accordance with company policy. Analyze sales contracts to ensure billing aligns with contract terms. Partner with sales and customer service to resolve billing inquiries, providing assistance with information requests. Collaborate with collections and/or sales to resolve payment issues. Prepare ad‐hoc analysis, as needed.

What you will do:

• Responsible for ensuring that all contract setup policies, processes, and procedures are followed to ensure invoices are generated at correct billing rates and per terms of the contract.
• Ensure proper supporting documentation is provided for all orders.
• Create and manage customer orders in the Financial System; verify accuracy of the order information; follow up on missing documentation, execute month-end edits and validations in preparation for billing.
• Manage Master Data in Financial Systems.
• Analyse and interpret customer contracts using independent judgement and escalate when assistance is required.
• Process new order, change of service, service removal requests, rig moves, and order updates.
• Monitor and follow up with Legal regarding early terminations.
• Coordinate with Project Management at job initiation and job close to ensure proper documentation.
• Through the use of reports and regular team meetings, maintain contract data, to ensure billing is processed timely and accurately.
• Adhere to Revenue Recognition Policy to ensure that all revenue is posted in the correct period.
• Complete monthly reconciliations to balance local books to corporate books. Resolve any variations within the next period.
• Apply appropriate Tax parameters as per the Tax Departments guidance.
• Ensure relevant backup is attached to all invoices.
• Review or raise credit memorandums, complete credit memo pack and submit for approval.
• Render all invoices within 2 business days and notify your supervisor of any reason why invoices cannot be rendered.
• Collaborate with the collections department to resolve billing disputes. Provide investigation swiftly resolve/correct any billing errors.
• Provide support as required for the unbilled analysis at Period End.
• Collectively work with the Order to Cash Team to consistently meet organizational DSO performance goals.

What we need from you:

• 2-4 years’ experience in a similar role.
• Read, write, speak business English mandatory
• Strong problem solving skills and ability to handle large volume of data.
• Ability to communicate professionally with internal and external customers.
• High attention to detail and reconciliation capabilities.
• Ability to handle situations in a professional business manner and work on tight timelines.
• Excellent written and verbal communication skills.
• Strong time management and organizational skills.
• Proficient in Excel.

Even better if you have:

• Associate or Bachelors Degree preferred.
• Microsoft NAVision experience.

Working at Speedcast:

At Speedcast, we want people that like adventure. Who are motivated by work that takes uncommon ingenuity and thinking outside the box. Who relish the idea of working in an industry undergoing massive transformation. If you want to be part of a global team responsible for connecting the world, then you’re in the right place.

We’re always pushing forward, never standing still. When people rely on you and your team to stay connected, it brings everyone closer together. We’re united by the adrenaline of high-stakes projects and our love of getting the job done right. You will experiment, learn and grow here, right alongside us, every single day.

Find great opportunities to make an impact. We have a “one team, one dream” mentality. We work together to make great things happen. Working at Speedcast isn’t just a job, it’s a career that you can take to new levels.

Top reasons why people love working at Speedcast:

• Our global presence– you get to work with clients and colleagues all over the world, in every continent
• Talented teammates– your co-workers are the best and brightest in the industry
• Industry leadership– be part of the latest advancements shaping the future of communications
• Ability to develop skills– work across departments to gain new skills and valuable experience
• Choose your environment– we have an environment to fit your temperament. Choose between a traditional desk job or work in the field.
• Grow your career- Guide your career in the direction you want. Gain new titles and responsibilities through our internal promotion system.
• Work on diverse projects– every day is different with our customers from a range of industries around the world

Speedcast is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, veteran status, and other protected characteristics. The US EEO is the Law poster is available by visiting the below link:

https://www.eeoc.gov/employers/upload/poster_screen_reader_optimized.pdf

Speedcast does not accept or retain unsolicited résumés or phone calls and/or respond to them or to any third party representing job seekers.