Buyer/Supply Chain Admin

General Overview

The Buyer/Supply Chain Administrator will be responsible for quoting, ordering, and routing both engineered and commercial components for customers. The successful candidate must have previous experience with purchasing in an OEM environment along with the selection and development of new and existing suppliers. The Buyer/Supply Chain Administrator will also work closely with the Project Manager to ensure that materials are ordered, deliveries are on schedule and costs are within budget. This position reports to the VP/GM and has no direct reports.

Responsibilities

· Request and manage quotes for parts and materials as needed while relaying information to appropriate individuals

· Provide detailed and accurate quotes for parts and materials; ensuring all processes are captured and quote details are accurately reflected by including all pertinent information

· Maintain effective relationships with suppliers focusing on quality, cost, and delivery

· Build new relationships with potential suppliers and qualify them based on their capabilities and references

· Manage the vendor database within the ERP system and keep all contact information and activity up to date

· Work as liaison between suppliers, engineers and project managers for any questions, deviations or issues that may arise

· Place purchase orders and follow up with vendors to ensure on time delivery

· Communicate clear expectations and requirements to suppliers as well as monitor their performance

· Coordinate shipping for free issued materials to suppliers when necessary

· Follow up on Non-Conformance Reports (NCR’s), reported against parts and manage replacement/repair when necessary

· Run weekly reports to ensure deliveries, Purchase Order receipts and update Purchase Order comments

· Support a strong supplier auditing system which will include reporting supplier performance on a quarterly basis to reflect quality and delivery of parts

· Clear any issues in DocuWare (Document Management Software) with invoicing related to Purchase Orders

· Work with Accounts Payable to clear up any unmatched receiving issues

· Support internal and external customers

Qualifications

· 5 years of experience purchasing in a manufacturing environment

· Associate or Bachelors in Business or Engineering preferred but not required

· Previous experience purchasing commercial and engineered (fabricated and/or machined) components

· Effective at maintaining and building strong relationships with key suppliers

· Excellent communication, negotiation, interpersonal and organizational skills

· Working knowledge of MRP / ERP systems (SAP, Oracle, Jobscope, etc.)

· Proficient technical computer skills in Microsoft Office, Adobe, and paperless processing

· Must require attention to detail with speed and accuracy

· Ability to identify improvement opportunities and implement change

· Must have a proactive mind set