Base Logistician

Action Against Hunger is an international non-governmental, private, apolitical, non-religious and non-profit organization created in 1979. Its goal is to combat hunger and dangerous situations that threaten men, women and children. Currently 500 expats and more than 5,000 employees are working for Action Against Hunger in more than forty-six countries working in projects concerning four areas of focus: nutrition, health, food security and water and sanitation.

Action Against Hunger is recruiting for its Gaza office a

Base Logistician

GENERAL OBJECTIVES

The Base Logistician is overall responsible for all logistics activities in the Base (procurement, fleet, storage, equipment’s, premises, ICT, energy) and actively contributes to the security management (monitoring, reporting and operational implementation).

KEY ACTIVITIES

Objective 1:Provide leadership in the area of activity (10%)

• Monitoring and analyzing logistical indicators in his/her zone.
• Assessment of the logistical capacities of his/her zone.
• Supporting Program Managers in the assessment of their needs and proposal writing (needs, (Project Procurement Plan (PPP), etc.
• Timely and high-quality reporting on his/her area of activity (monthly report).
• Optimizing the logistics response for his/her zone by analyzing indicators, making recommendations to improve procedures/tools and providing information updates on a monthly basis via AAH tools.
• Maintaining updates of the logistics capacity in his/her zone and planning accordingly (Preparing LAT (Logistics Assessment Tool) with Logistics Coordinator).
• Making available all logistical information needed for the elaboration of projects, training and monitoring by Program Managers and other staff
• Participating in assessment in the field if needed
• Participate in proposals development, in coordination with the technical staff of the base, in order to determine the logistical needs of the projects and the Base – Coordinate in the forecasting of equipment, vehicles, furniture, premises.
• Participate in the development of the PPP for each new proposal, in coordination with the technical department.
• Give inputs on the writing of the security part of the proposals
• Give orientation to new staff about logistics department functions, security, responsibilities and team roles.
• Report and follow up with HQ about any logistics related issue during the absence of the Logistics Coordinator.

Objective 2: Implement and ensure the performance of the supply chain (30%)

• Ensuring compliance with AAH procedures at each stage of the supply chain.
• Performance in respect of costs, quality and timeliness in the supply chain (purchasing, transport, stock) throughout his/her zone.
• Advice, follow up information sharing on the processing of requests to the requesters.
• Comprehensive knowledge of the market in his/her zone.
• Putting in place AAH logistical procedures and training and supervising both staff and suppliers in the application of these procedures.
• Contributing, Monitoring and update the Supply Plan (SP) as relevant.
• Receiving and approving the Procurement Requests (PR) and ensuring the Procurement. Follow-Up (PFU) tool is updated on daily basis.
• Putting in place and arranging for purchases in a timely manner and in accordance with the AAH procedures applying to each purchase (goods, tasks, services, premises).
• Negotiation and selection of suppliers.
• Controlling deliveries to the Base and programs sites.
• Controlling stock management (storage conditions, reporting, expiry dates) and stock movements.
• Collecting and analyzing data on the market and local suppliers.
• Follow up with local implementing partners (such as municipalities, village councils, local NGOs…) regarding procurement related issues including but not limited to preparation of documents, disseminate guidelines and closing of the dossier.
• Improve local partners’ capacity in all procurement procedures.

Objective 3: Implement and ensure the performance of fleet & facilities management (10%)

• Safety of the working and living environment.
• Provision and maintenance of logistical equipment.
• Security of logistical equipment, training and assistance to users.
• Supervision of the building, rehabilitation and maintenance required for the functioning of the base and the living environment.
• Provision of water and energy supplies to all buildings required for the functioning of the base and the living environment.
• Evaluate the needs of the base in term of equipment and vehicles in coordination with the Logistics Officer.
• Undertaking or supervising the installation, maintenance and repair of logistical equipment.
• Supervising the equipment list at the base (inventories, ID cards, codification, labelling, allocation follow-up).
• Supervising an inventory and reporting on the state of repairs of premises on arrival and departure.
• Supervision of the energy and resources consumption.
• Supervision of the Fleet management: maintenance, movement planning, monitoring costs, tools, administrative aspects (insurance, documentation) and taxis companies.
• Supervision of driver.

Objective 4: Implement and ensure the performance of information and communication technology and network management (10%)

• The setting up and efficient operation of the means of communication (voice and data) in accordance with AAH standards.
• The security of both equipment and its users.
• Training and support to users.
• Rationalization of the costs of equipment usage.
• Assistance to the Logistics Coordinator in the strategic choice of equipment.
• Undertaking or supervising the installation, maintenance and repair of equipment.
• Assessing the needs for equipment and ensuring proportional allocation through coordination with the finance department.
• Putting in place rules for the use of equipment and ensuring they are followed.
• Deliver training on software’s and good IT practices, if applicable.

Objective 5: Contribute to Security Management (20%)

• Work on the development and implementation of the Local Security Plan.
• Deliver security briefing and training of AAH teams.
• Maintaining an effective network, with local stakeholders and actors, on contextual and security matters.
• Collecting and analyzing information and forward them to HoB with security analysis and recommendations.
• Follow the process of updating the base security plan on regular basis and lead the annual Risk Response Plan exercise.
• Active member of the IRT, keep IRT and Head of Base informed on any security issues
• Report to the HoB any security incidents and ensure prompt registration on Security Incident Reporting Online (SIRO).
• Support with inputs the review and update of Base Access matrix and Strategy.
• Ensure that the security rules stated in the security guidelines are respected by all the staff.
• Communicating to the teams’ security focal points of all working locations any security related information or noncompliance with the security plan.

Objective 6: Manage the Logistics team in the base (20%)

• Day-to-day management of his/her team (guidance, follow-up, motivation).
• Evaluating the performance and developing the skills of his/her team members.
• Defining the Human Resources needs in his/her area of activity and producing the organisational chart of his/her team.
• Taking part in the recruitment of his/her team members.
• Organising and leading logistic team meetings.
• Preparing and monitoring individual action plans for team members.
• Managing workplans, task allocation and coordination of work.
• Complete annual or semi-annual evaluations of his/her team members.
• Providing technical support to the teams.
• Identifying the training needs of team members.
• Developing, organising and delivering training sessions related to logistics, security and IT
• Managing performance of team members that doesn’t meet AAH expectations, including capacity building, personal development plans and suggest disciplinary actions.

PROFILE REQUIREMENTS:

• University degree in humanitarian, development management with professional experience in humanitarian logistics work.
• Procurement management, fleet management, Supply Chain management, Inventory control, intermediate IT knowledge, Security
• Minimum 3 years’ experience doing logistics support to humanitarian projects for humanitarian aid organizations and/or international donors or private sector.
• Experience in team management and capacity building.
• Experience in Security Management.
• Basic Knowledge in humanitarian or emergency programming. Solid organizational skills: the ability to be flexible and work well under pressure in a fast-paced multi-tasking environment.
• Minimum 3 years staff management experience, preferably of multidisciplinary teams, including capacity building and managing performance of staff members that doesn’t meet AAH expectations.
• Motivation and commitment to humanitarian work and values.
• Excellent interpersonal, analytical and communications skills.
• English compulsory (written and verbal), Arabic an asset.
• Strong Knowledge of Windows domain, Office 365, and IT network maintenance needed. Power BI, KOBO and BIS software is a plus.