Awards Assistant

Awards Assistant (Emergency Roster-Baidoa)- Open to Somali Nationals Only

Save the Children is the world’s leading independent organisation for children. We work in 120 countries. We save children’s lives; we fight for their rights; we help them fulfil their potential.

We work together, with our partners, to inspire breakthroughs in the way the world treats children and to achieve immediate and lasting change in their lives.

We have over two million supporters worldwide and raised 1.9 billion dollars last year to reach more children than ever before, through programmes in health, nutrition, education, protection and child rights, also in times of humanitarian crises.

Following a major transition, our international programmes are now delivered through a merged operation with 15,000 staff, managed through seven regional hubs and reporting to a relatively small, central office. We’re changing to become more efficient, more aligned, a better partner, a stronger advocate, a magnet for world-class people and relevant for the 21st century.

Role Dimensions:

Save the Children operates across all zones in Somalia and currently has three main area offices and additional 11 field offices. Programmatically Somalia is a large Country Office with more than $110million annual budget and staff over 650 staff.

SCOPE OF ROLE:

Reports to: TBD

Staff directly reporting to this post: N/A

ROLE PURPOSE:

The purpose of this post is supporting the Area Award Management Manager in the planning, securing and managing of humanitarian awards. The position plays a key role for the award information management specifically to the emergency programing and will provide a frontline awards management support to the emergency field teams and shares information across departments

Under the direction of the Area Awards Manager, the Awards Assistant will be responsible for ensuring that the SCI programme adheres to all its award management obligations internally within Save the Children and externally with donors. This will include financial and narrative reporting relating to donor awards and data quality in the Award Management System.

This position is specifically responsible for updating awards management system, and will ensure compliance with financial and administrative requirements, donor specific requirements and to make recommendations for improvements

This role will work closely with Program Implementation teams, Operations, Finance, auditors and he/she will assist the end-to-end awards management processes including monitoring, analysis, and compliance processes. The role holder will be expected to work outside the normal scope hours in the events of major humanitarian emergency response, which will be cause to work additional infinite times.

QUALIFICATIONS AND EXPERIENCE

• Graduate qualification in business Administration, Commerce, Grants management or equivalent.
• At least 2 years’ experience managing grants, contracts & sub agreements, auditing with knowledge of major funders’ guidelines (e.g. USAID, DFID, ECHO and UN etc.)
• Excellent planning, management and coordination skills, with the ability to organise a demanding workload comprised of diverse and challenging tasks and responsibilities.
• Proven record of accomplishment of active contribution to a senior management team, and providing strategic support across multiple sectors and/or regions.
• Very strong capacity for attention to detail, problem solving, and analysis of trends.
• Professional for Computer applications (i.e. word, advanced Excel, Outlook, PowerPoints, financial and grant management systems).
• Highly developed cultural awareness and ability to work well in an international environment with people from diverse backgrounds and cultures
• Patient, adaptable, flexible, able to improvise and remain responsive and communicate clearly and effectively under pressure.
• Strong communication (written and spoken), and interpersonal skills in English, with experience in managing multicultural teams.
• Availability and willingness to work extra hours during times of humanitarian responses.

Financial Skills: –

• Substantial direct experience of award and financial management for an international organization.
• Experience of preparing and managing complex, multi-donor emergency budgets and financial reports.
• Experience of analysing and commenting on variances between actual and budgeted expenditure.

Award (Grant) Management Skills: –

• Good understanding of the award management cycle, logical frameworks, and M&E concepts.
• Knowledge (and working experience) of award management regulations and reporting requirements of major donors such as USAID, DFID, ECHO, SIDA and UN agencies.
• Experience of developing and reviewing partner budget and agreements

Desirable; Experience with Save the Children award management policies, procedures, systems, and Save the Children’s award management system (AMS

Please apply in English saving your CV and covering letter as a single document. To see a full a job description, please visit our website at

Application will be closed on 13th September 2022

We need to keep children safe, so our selection process reflects our commitment to the protection of children from abuse. Employment is subject to our Child protection standards including background checks and adherence to our Child Safeguarding Policy

Save the Children is an equal opportunity employer and seeks to employ and assign the best qualified talent.

Disclaimer:

Save the Children International does not charge any kind of fee at whichever stage of the recruitment process and does not act through recruitment agents.

NB: This position is subjected to the emergency response fund approval and offers will not be extended until fund has been granted