Attorney Support Assistant

Primary Responsibilities and/or Essential Functions:

• Provide attorneys with administrative support including, calendar and contact management; event and meeting planning; travel; time entry (DTE); open new client matters; assist with billing and prepare expense reports.
• Welcome clients who visit the Firm; interact with clients, attorneys and internal staff in a professional and courteous manner.
• Handle high volume of phone calls; ensure messages are delivered promptly, accurately and according to attorney preference.
• Utilize Firm-supported software/hardware to assist attorneys with all phases of document production (drafting, editing, printing, proofreading, conversion and photocopying).
• Organize desk according to Firm best practices; maintain effective paper and electronic filing systems; forward files to Records Department for long-term storage; maintain contact sheets/desk profiles,
• Collaborate with team ASAs to provide support to the entire team; coordinate coverage with team ASAs when absent or away from desk.
• Prioritize work; complete tasks with minimal supervision; serve as a liaison for civic/charitable organizations.
• Work overtime as requested.
• Any other responsibilities that may be added or adjusted at management’s discretion.

Education, Knowledge, Skills & Abilities:

• 3+ years of experience in an administrative capacity within a law firm, legal environment or corporation.
• High School Diploma required.
• College Degree preferred.
• Strong administrative and organizational skills; ability to prioritize tasks and juggle multiple priorities.
• Excellent interpersonal skills; ability to work with different personalities in high-pressure situations.
• Excellent written and oral communication skills; strong attention to detail.
• Strong initiative; ability to exercise sound judgment, work independently and make decisions on behalf of attorneys.
• Ability to maintain confidentiality; team player.
• Demonstrate proficiency in firm-supported applications including Microsoft Suite (Word, PowerPoint and Excel) and legal-specific applications.
• Ability to produce high-quality documents that are spelled checked and proofread.
• Demonstrate desire and ability to learn new technology and willingness to share knowledge to assist others.
• Experience at large law firm highly preferred.