Assistant Program Officer for Public Accountability Through Court Transformation (PACT) Project (Mandaluyong Office)

The Asia Foundation is a non-profit international development organization committed to improving lives across a dynamic and developing Asia. Informed by six decades of experience and deep local expertise, our programs address critical issues affecting Asia in the 21st century—governance and law, economic development, women’s empowerment, environment, and regional cooperation. In addition, our Books for Asia and professional exchange programs are among the ways we encourage Asia’s continued development as a peaceful, just, and thriving region of the world.

If you share the same vision and commitment, we invite you to apply for the following vacant position:

ASSISTANT PROGRAM OFFICER

The Assistant Program Officer shall help manage activities of the Law and Human Rights unit, particularly on human rights and justice projects. The Assistant Program Officer will report to a Senior Program Officer for project implementation and monitoring, as well as various tasks related to project budget, administration, and logistics.

The Assistant Program Officer will have extensive interaction with Law and Human Rights team members, as well as with the Finance, Administration, and Grants Unit within The Asia Foundation, and will also have regular contact with project partners and grantees, including government agencies, non-government organizations, and private individuals.

Main Duties:

• Assist in the preparation and conduct of project activities such as, but not limited to, project-related meetings and briefings, training, and consultations;
• Assist in monitoring the status of implementation of the project activities and project-related communication and information dissemination plans;
• Coordinate with project partners in arranging seminars and conferences;
• Collate, manage and ensure proper custody of case documents and files;
• Assist in the preparation of contracts and sub-grants;
• Draft letters of invites, activity briefers, and activity reports;
• Coordinate closely with finance and grants staff of The Asia Foundation for administrative matters and concerns related to the implementation of the human rights and justice projects;
• Assist in tracking the flow of grants and proposals for the Law and Human Rights team; monitor reporting due dates; and follow up on delinquent reports.
• Maintain the calendar for the Law and Human Rights unit’s activities;
• Assist in the preparation of narrative reports and success stories for funding partners, as well as inputs to the Foundation’s annual report for the San Francisco office;
• Attend meetings with partners and grantees as required by the Program Officers and is responsible for drafting meeting notes; and
• Other project-related tasks assigned by the Program Officers, Senior Program Officer, and Senior Legal Advisor.

Qualifications:

Holder of a Bachelor’s degree, with excellent verbal and written communication skills. Computer proficient in word processing, spreadsheets, and database management. Must have strong management skills and professional organizational abilities. Must have initiative, strong attention to detail, and the ability to multitask. Should have excellent interpersonal skills. Able to take direction and work independently under general supervision. Must have at least one (1) year of relevant experience in project management.

Employees of The Asia Foundation must comply with the Organization’s Child Protection Policy and Code of Conduct.

Other details:

Work to commence ASAP

Applicant should have no other work engagement (i.e., full time); willing to be based in Greenfield District, Mandaluyong City

Shortlisted applicants will be contacted and scheduled for an interview