Assistant Program Officer

SUMMARY OF JOB RESPONSIBILITIES

• Supports the Coalitions for Change – Social Development Team on project implementation and monitoring.
• Consults with finance and administration staff on all logistical, administrative and aspects of program and grants management related to the Coalitions for Change Program.
• Assists and supports technical research and policy analysis on Climate Change in the Philippines.

Internal

• Extensive interaction with Coalitions for Change team members, Program Officers of other TAF Program Units, as well as with the Finance, Administration and Grants Units.

External

• Regular contact with Coalitions for Change Program project partners and grantees for project monitoring purposes.
• Interaction with government and non-government organizations working on basic education in the Philippines.
• Interaction with Australia Department of Foreign Affairs and Trade (DFAT) program officers, as necessary.

REQUIREMENTS

Experience: Minimum of three (3) years professional experience, preferably with development organizations and in the climate change sector.

Education: Bachelor’s degree in Economics, Development Economics, or related fields preferred. Masters units in similar field an advantage, including relevant training.

Other:

• Excellent verbal and written communication skills in both English and Tagalog. Experience in technical research and policy analysis an advantage
• Proficiency in Microsoft Office Suite and Cloud-based data management platforms expected
• Strong time management skills and professional organizational abilities
• Strong attention to detail and ability to multi-task
• Knowledge of the Philippine NGO community and government agencies particularly those working in social and human development issues
• Knowledge of DFAT or other international donor agency requirements and regulations
• Knowledge in climate change, especially renewable energy, and economic trade a strong advantage.

JOB FUNCTIONS

Program Administration

• Draft Letters of Grant, Letters of Amendment, Letters of Contract and correspondence related to the activities of the Coalitions for Change – Social Development Unit of the Foundation.
• Collect data and prepare drafts, under supervision, and submit the Monthly Schedule of Activities, Quarterly, Mid-Year and Annual Reports and send them to relevant TAF officers and donors/funders.
• Monitor reporting schedules and due dates of Consultants Contracts and Grant Agreements.
• Provide administrative and logistical assistance to Coalitions for Change – Social Development Team, i.e. travel arrangements, events/training/workshop organizing and management
• Prepare meeting notes, narrative reports, success stories, media alerts, press release, bullets and communications quarterly reports for the unit.
• Will have some external interactions with partners, consultants, funders, etc.
• Will have some partner management responsibilities
• Represent the Foundation’s Coalitions for Change – Social Development Unit as requested by the Social Development Senior Program Officer, Program Officer or Strategic Advisor
• Assist the Senior Program Officer and/or Program Officer track program expenditures and targets.

Grants Administration

• Manages the unit’s filing system (i.e. Consultants’ contracts, Grant Agreements) both electronic and hard copy.

Other Support

• Provides assistance to The Asia Foundation-Philippines’ internal activities (i.e. brownbags, Holiday Party, etc.) as requested
• Other duties as assigned by the Representative, Assistant Representative, and the Program leader for Coalitions for Change