Creative
Overview
BACKGROUND
Creative Associates International Inc. is a dynamic and fast-growing professional services firm that specializes in international development in the areas of education, democratic transitions and stabilization in post-conflict environments. Based in Washington, DC, the firm has a field presence in 30 countries worldwide with a strong and diverse portfolio that includes global contracts with the U.S. Agency for International Development (USAID) and other clients including the U.S. Department of State and the U.S. Department of Defense. The firm has earned a solid reputation among its clients and missions worldwide and is well-regarded by competitors and partners alike.
PROGRAM DESCRIPTION
In close coordination with USAID, the program will contribute to the US government efforts to address the root causes of irregular migration from Guatemala, Honduras and El Salvador, including increasing community and institutional resilience.
POSITION SUMMARY
The Procurement & Logistics Assistant will be responsible for reviewing overall procurement processes, tracking procurements of goods and services through the procurement cycle, ensuring that adequate competition is achieved for procurements, and providing regular procurement mentoring to project staff to support project implementation. S/he will provide timely staff services and efficient office operations in the areas of voice communications, mail, inventory management, supplies and equipment maintenance.
Responsibilities
PRIMARY RESPONSIBILITIES
- Maintain comprehensive procurement files, including solicitations, proposals, evaluations, award documents, official contracts and correspondence on all procurements, following policies and local law;
- Supervise and verify the procurement of materials according to the or needs of the project;
- Ensure presentation of sufficient selection that meets requirements of quality assurance, delivery, and transparency;
- Process procurements according to respective rules and regulations;
- Compile and review budgets, solicited quotations, negotiations, and analysis to recommend vendors for delivery of goods and materials to grantees;
- Verify deliveries are complete and done in a timely manner;
- Ensure prompt update of the procurement files into the procurement database;
- Perform daily checks on project vehicles and mileage tracking;
- Respond to procurement/logistics requests related to supplies, materials for project activities;
- Handle all email, mail and phone general inquiries and requests for information and materials;
- Collect departmental logistical updates for monthly organization report;
- Assist with ordering supplies and copy room inventory, as needed;
- Assist with trip expense reports, photocopying, ordering books and materials as needed;
- Assist staff with mailing projects and provide support assistance; and
- Perform other duties, as assigned.**Qualifications**
Required Skills & Qualifications:
- High school diploma required. University degree in management, business administration, law or related field preferred.
- 2+ year of general work experience and 1+ years of specific experience relative to the position required.
- Prior USAID or other donor experience is highly desirable.
- Medium level spoken and written English is highly desired, entry level required.
- Spanish fluency required.
- Experience with budgeting and cost analysis.
- Proficiency with MS Word, Excel, PowerPoint, Outlook, etc.
- Strong attention to detail and ability to develop tracking systems.
- Strong communication skills and the ability to function well in a team setting.
- Demonstrated ability to solve challenging and complicated administrative issues.
- Must have existing work authorization for Guatemala.
PI165301725