Area Support Manager – Odessa, Ukraine

The Area Support Manager actively contributes to the Southern Area Office strategy. The purpose of the Area Support Manager isto coordinate the support functions at a large Area Office and Field Offices. As a member of the senior management team, the Area Support Manager shares the responsibility to establish and maintain work systems that ensure maximum impact for people affected by the conflict.

Below is a brief summary of the role. Please download theJob Descriptionfor further details.

What you will do:

Strategic Resource Management

1. Contribute to the strategic direction of the area office for an efficient structure
2. Ensure adequate and fit-for-purpose Support strategy rooted in national staff capacity development
3. Provide leadership of the Support department and ensure all work as one team.

Compliance and Internal Control

1. Ensure that all rules, regulations, routines, procedures, SOPs are accessible to and known by all staff.
2. Perform regular spot-checks on supporting documentation to identify areas of improvement in regards of quality of documentation.
3. Ensure the recommendations addresses to the Area Office Support department are addressed and updated on regular basis.
4. Responsible for corruption mapping and mitigation practices and procedures in the Area Office
5. Lead on the preparation of Area Office donor, internal and external audit processes.

Systems and Procedures

1. Ensure that all rules, regulations, routines, procedures, SOPs are available, accessible to and known by all staff. Responsible for ensuring that HR, finance, logistics and administration systems provide relevant and adequate support to the Area Office’s programmes throughout the whole project cycle
2. With the Area Manager, ensure that the Area Office’ work processes are in place, understood by all staff, and carefully followed.
3. Lead on the implementation at Area Office level of new procedures and follow up on the NRC HR Management System, UNIT4 Procurement and other systems.
4. Lead on the elaboration and regular update of the Master Support Budget at Area Office level.
5. Ensure coverage of Master Budget at all time and ensure that efficient, sustainable and flexible HR structures are in place.

Emergency Response

1. Provide support to the Area South Emergency response programme ensuring that support functions are working well to ensure the success of the response.

2. Work with programme functions to ensure the reconciliation of all distributions with the reconciliation of deliverables.

Other

1. When requested by the Area Manager, represent NRC externally in different for a
2. Contribute to the technical support and capacity building of the partners working with NRC
3. Ensure efficiency and value for money for the Support units in the Area Office.
4. Act as Area Manager when assigned

What you will bring:

Generic professional competencies:

• Minimum 4 years in middle management position in humanitarian/recovery context
• Previous experience working in a Finance, Logistics, HR managerial position (or at least one of them)
• Solid knowledge of HR, Finance and Logistics routines in a humanitarian context
• Previous experience from working in complex contexts
• Fluency in English, both written and verbal

Context/ Specific skills, knowledge and experience:

• Experience of remote management
• Knowledge of the South Ukraine context an asset
• Experience of partnership an asset
• Previous NRC experience in a similar role an asset

What Makes This Position Attractive?

• Duty station: Odessa – Ukraine
• Contract duration: 12 months renewable subject to performance, structure and funds availability
• Travel : up to 30% within field locations in Ukraine
• Salary/benefits: According to NRC salary scale grade 8, terms and conditions.
• NRC is an equal opportunities employer. In the selection of our staff, we are committed to diversity without distinction to age, gender, religion, ethnicity, nationality, and physical ability.
• We think outside the box, encourage ideas, and give responsibility to all employees at all levels. You will have many opportunities to be heard and take the initiative.

Key Information – Please Take Note When Applying

• Learn more about NRC here and NRC Ukraine
• To apply as an internal candidate, please click on the suitcase icon “I am an employee” on the top right of the page to be redirected to NRC’s internal career site.
• Apply by completing all the system-required fields of your experience, employment history, and education in your application.
• Ensure to attach your latest CV and application in English-Applications submitted without the CV will not be considered.
• When creating your profile, include your full name as per your passport.
• Applications that do not meet the minimum standards in terms of experience or qualifications will generally not be considered.
• Only shortlisted candidates will be contacted. We receive many applicants for each vacant position.